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Wednesday, August 16, 2017

Make final changes to variable credit/grading basis for fall classes

It is imperative to make final changes to classes requiring set credits and/or changes to grade basis as soon as possible. After the semester begins, the grading basis and the number of credits for a class cannot be altered.
  • To change the number of credits at the class level from a variable number to a set number, email ocmsched@umn.edu as soon as possible.
  • To make a change to the grading basis, submit the request directly through ECAS.

Removal of grade access for all undergraduate students

In response to an internal audit following ESUP, ASR will be removing Approve and Grade access for all undergraduate students assigned to classes during the last week of August. Full-time employees who are taking undergraduate classes will be excluded from that process.

Moving forward, do not grant undergraduate students Approve or Grade access to your classes. An automatic process will remove this grading access from undergraduate students if they are added inadvertently. Consider assigning this access to a faculty member or staff proxy instead to ensure grades can be reported. If you have any questions about this change, please contact ocmsched@umn.edu.

Summer classroom renovations and updates

Several general purpose classrooms received environment or technology updates during the summer, including the following:
  • Magrath 8 has been converted to a testing center and is supported in partnership with the Office of Information Technology (OIT).
  • McNeal Hall - An additional partnership with CDES in McNeal 144 and 146 provide two additional Active Learning Classrooms (ALCs), using six-person group tables with student displays. The rooms seat 42 and 30, respectively.
  • Mondale Hall - Major renovations in 15, 35, 45, 55 and 65 include new furnishings and technology features.
  • Rapson Hall - OCM partnered with the College of Design (CDES) to combine two classrooms into a new 112-seat ALC that will support the unique, collaborative, and team-based structure of the product design program courses. Rapson 56 differs from other ALCs on campus in that the student tables are movable.
  • Tate Hall - We welcome the reopening of John T. Tate Hall this fall semester. The building will open to the public on September 5th and house 10 general purpose classrooms ranging in capacity from 32 to 250 seats.
  • Technology feature upgrades were completed in nearly 70 rooms. Specific features are detailed by room on the room search page.
    • Improvements included: wide-screen video projectors, HDMI input cables, and document cameras. Instructor microphones and class capture cameras were also added to select classrooms.
  • Seating has been replaced in a variety of classrooms as part of planned lifecycle renewal updates.

Preparing for the Campus Solutions 9.2 technical upgrade go-live

The first phase of the PeopleSoft Campus Solutions 9.2 Upgrade is the technical upgrade of Campus Solutions from version 9.0 to version 9.2. In order to complete this phase, Campus Solutions will be unavailable for approximately 30 hours over the September 23 weekend. During this time, students, faculty, and staff will not have access to functions such as registration, student account payments, and grading. Human Resources and Financials systems and Moodle will have regular availability.

While this timeframe was selected to minimize impacts to the University community, we would like to hear from you if there are activities that will be negatively affected by this downtime. Please contact project manager Carrie Otto (zast0020@umn.edu) with details.

System changes as a result of this technical upgrade are minimal and restricted to look and feel. Preview these changes.

Graduate Student Services and Progress (GSSP) content transition

Graduate Student Services and Progress (GSSP) content will move from the Graduate Student website to the One Stop Student Services website on August 24, 2017. Redirects will be set up, and only Twin Cities, graduate student content is affected. Faculty and staff content will remain on the Graduate School. For more information on this transition, please see the News & Notes blog. Contact Chris Abts at cjabts@umn.edu with any questions. Thank you.

Wednesday, August 2, 2017

Cancel classes for fall 2017 with zero enrollments

There are classes on the fall 2017 (1179) class schedule with a room assignment but no enrolled students.

If you do not plan to offer a class, cancel the class in CCS as soon as possible. Simply changing the enrollment capacity to zero and checking the “no print” box in CCS will not release the classroom assignment. The class must be cancelled directly in CCS.

If you plan to offer the class, please move it to a departmental classroom or conference room when available. Email ocmsched@umn.edu if you need assistance assigning the room.

For classes with low enrollment that you plan to cancel, email ocmsched@umn.edu to process your cancellation. If your college requires collegiate approval for cancellation with low enrollment, refer to your college procedures. Remember to always notify enrolled students directly, before requesting a class cancellation.

Upgrade to Astra Schedule

Astra Schedule will undergo a planned system upgrade on Friday, August 11. Access to Astra Schedule will be unavailable from Friday, August 11 from 11:00 a.m.-5:00 p.m. This upgrade does not affect PeopleSoft or CCS. Updates on the outage will be available on the University's IT Service Status page.

After this upgrade, users will notice the following changes:

  1. Scheduling Grids – Significantly faster loading times. 
  2. Event Summaries – The subject line of the email will now auto populate with the Event Name and Reservation Number 
  3. Event Request Notifications – Now will include the actual event reservation number instead of a previously used event request number.
  4. Inactive Customer Contacts – Will no longer appear on drop down menus on the Event Request forms. 
If you have any questions about the upgrade, please contact ocmsoftwarehelp@umn.edu.