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Wednesday, November 7, 2018

Open registration for spring 2019 (1193)

Queued registration for students continuing in spring 2019 will open on Tuesday, November 13.

Changes to variable credit/grading basis

With spring registration approaching, it is imperative to make final changes to classes requiring set credits and/or changes to grade basis. After financial aid has been disbursed, the grading basis and the number of credits for a class cannot be altered.

If you need to change the number of credits for a class from a variable number to a set number, email ocmsched@umn.edu. If you need to make a change to the grading basis of a course, submit it directly through ECAS.

Monitor your scheduling policy compliance

Ensure that your department is in compliance with the scheduling distribution policies regarding classroom demand before spring registration, November 13, 2018. See the class scheduling policy summary for details on the policies and how to monitor compliance.

The following tools have been built to assist you in monitoring your compliance:

Spring 2019 classroom assignments

Room assignments for spring 2019 (1193) are still in process. If a class does not need a general purpose classroom assignment and you have not yet been assigned a departmental space, please notify ocmsched@umn.edu.

OCM only works to find general purpose classrooms for classes with a blank Facility ID in CCS. If the Facility ID field is populated, OCM will not actively look for a classroom for your class. This includes being populated with a virtual space, such as ROOM000TBA, LAB0000TBA, ONLINEONLY, or AHCROOMTBA.

All room assignments are subject to change prior to the start of the term. While this usually only affects a small number of classes, we encourage departments and instructors to verify their classroom assignment before the first class meeting.

Wednesday, October 24, 2018

Review fall 1189 final exam schedule and room assignments

The fall 2018 final exam schedule for general purpose classrooms is now available for review in Astra Schedule. Please forward room locations to instructors to ensure they know the location of their final exam.

Be sure to check your department's classes for accuracy. Email the Scheduling Unit at ocmsched@umn.edu as soon as possible if you notice any of the following:
  • An exam scheduled for a class that does not require a room 
  • An exam missing for a class that should have had one scheduled
  • An exam scheduled at a time or place you did not expect
To review your department's final exams, please follow the steps below:
  1. Sign into Astra Schedule with your University internet ID and password in the upper right-hand corner of the screen.
  2. Click on the “Academics” tab located in the top navigation menu.
  3. Click on the “Sections” link at the top of the page.
  4. Update the filters in the left column as follows:
    • Is Exam = Yes
    • Term = Fall 2018
    • Subject = Select the subject(s) you schedule
    • Campus = Mpls/St Paul
  5. Click “Search” at the bottom of the filter column.
  6. To save your filter selections for future use, click on the save button next to “Search” at the bottom of the filter column on the left.
  7. Export the list to Excel by using the icon located in the middle of the bottom of the page.
Common exam room assignments are available to review separately.

Want a few extra tips and tricks for getting around in Astra Academics? Check out the resources available on ASR’s system support page under Astra Schedule. Still have questions on how to review your final exams? Contact ocmsched@umn.edu.

Final exam policy resources:

Summer CCS closes October 30, 2018

We are currently in CCS Open Initial Build for summer 2019 (1195) until October 29, 2018. At the end of day on October 29, we will close CCS to make central room assignments. Please make sure to update all class sections prior to CCS closing on Tuesday, October 30, 2018.

Note that new sessions have been added for summer 2019 with new date ranges to better meet the needs of the variety of classes offered (session 027 and 028). Please put classes in session that most closely match the class dates. Review historical classes to make sure it is still the right fit. See session dates on the OCM website.

The following resources for scheduling classes are available:

Save the date: Scheduling U

Pre-register for Scheduling U starting November 26, 2018 in Bruininks Hall. Workshops are free and open to any University staff member.
  • CCS Tips & Tricks Monday 11/26, 1:00 p.m., 131B Bruininks Hall
  • ECAS UpdatesWednesday 11/28, 11:15 a.m., 512B Bruininks Hall
  • Annual Scheduling Update liveFriday 11/30, 11:30 a.m., 131A Bruininks Hall