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Wednesday, September 12, 2018

Fall 2018 final exam room scheduling

Fall 2018 final exam room scheduling will begin soon. OCM only assigns final exam classrooms for classes that meet in general purpose classrooms. Final exams for classes that meet in departmental spaces need to be scheduled within their respective departments.

For classes not holding an in-person exam during finals week, notify us by emailing ocmsched@umn.edu by Friday, September 28, 2018.
Please use the subject line “Fall 2018 Final Exam” and include the subject designator and class section number(s) in the email text. In particular, it is helpful to know when large, lecture classes will not be using their classroom during exam week to fulfill special requests for other final exams requiring large classrooms.

The Final Exam Change Request form is due by September 28, 2018. It must be used by any class that has a need to change their final exam date, time, and/or room

All event requests made through Astra Schedule for finals week are held in our queue until all final exams are scheduled. Astra Schedule event requests should be used to schedule review sessions, but should not be used to secure classrooms for final exams. If you are unsure how to submit your request for an exam room, email ocmsched@umn.edu. 

Summer 2019 CCS opens for Initial Build

Collaborative Class Scheduling (CCS) in PeopleSoft will be available for initial build on Thursday, September 27, for May/summer 2019 (1195) class schedule production. It will be open until October 30, 2018.

The following resources for scheduling classes are available:

2019-20 CCS production calendar available

The 2019-20 CCS Production Calendar is available. Please note that some of the dates are still tentative and will be updated as academic calendars across system campuses are finalized.

Wednesday, August 29, 2018

Fall 2018 room assignments

Review all room assignments for fall 2018. Room assignments are subject to change prior to the start of the term. While this usually only impacts a small number of classes, remind instructors to verify all room assignments before the first class meeting.

If a room changes after August 28, schedulers should consider sending affected students an email notification. Departments are encouraged to print off a list of classes and assigned classrooms in case the system goes down.

Classes with zero and low enrollments are continuing to be centrally monitored if they are assigned a central classroom. Email ocmsched@umn.edu as soon as possible if a class will no longer be offered or for assistance moving a class to a departmental space.

Summer classroom renovations and upgrades

Several general purpose classrooms received environment and technology updates during the summer, including the following:

  • Ruttan B35 auditorium has been renovated. Project upgrades include technology, furniture, carpet, acoustical treatments, ceiling tile, and new lighting.
  • Willey 125 underwent a project to replace auditorium seating. In addition to new student seating, new carpet, staircase lighting, and power door operators were installed.
  • Mondale Hall phase 3 general purpose classroom renovations have been completed. Rooms 20, 30, 40, and 50 received new technology, furniture, carpet, acoustical treatments. and classroom finishes.
  • 10 Church Street (formerly Bell Museum of Natural History) has new spaces assigned to Office of Classroom Management. First floor study spaces adjacent to auditorium 100 have been outfitted with new student study and lounge furniture. Rooms 303 and 311 have been converted to general purpose classrooms, equipped with repurposed furniture and classroom technology.
  • CSOM 1-147 and 1-149 rooms were reconfigured and updated as pilot spaces, with the intent of adding more active learning strategies into CSOM's curriculum.
  • Feature updates to Video Conferencing rooms including an improved touchscreen system, larger displays, and a new ceiling array microphone to record students. Video conferencing rooms include: Humphrey 20 and 25, Fowell 118, Peik 165, and Peters 145.
  • See the other OCM blog post for several summer technology updates

Use OCM’s Room Search to verify which features are available in your assigned classrooms. If a feature you need is not available in your scheduled space, you may be able to bring your own adapter or device to connect to the system. Otherwise, contact ocmsched@umn.edu to see if we may be able to locate another classroom for you.

Roll forward for May/summer session 2019 (1195)

Class data entered into CCS rolls forward from the same term in the previous year (e.g., summer 2018 to summer 2019) as a convenience to schedulers. We will roll forward classes for May/summer session 2019 (1195) on Monday, September 10. This happens two weeks prior to CCS Open - Initial Build to allow for behind-the-scenes data clean up.

As a reminder, classes with the following criteria will not roll forward:
  • Cancelled sections
  • Tentative sections
  • Undergraduate Topics classes
  • Classes with zero enrollment (excluding directed studies and research)
  • Undergraduate classes scheduled in Extended Regular Session (session 011)

Tuesday, August 28, 2018

Welcome back - 3 steps to be ready for fall 2018!


The Office of Classroom Management (OCM) welcomes you to the start of the fall 2018 semester! We recommend taking the following 3 steps to best prepare:

  • Step 1: Confirm your classroom
    Go to the Teaching tab of MyU to locate your room assignments for spring 2018. We recommend you record your room assignment before the first day of the term as high system load at the start of term can cause system slowness or unavailability. We ask students to do the same, so please minimize any room change requests. While in MyU, you can also access and print your class roster [PDF].

  • Step 2: Check your tech
    Use Room Search to learn about the features, layout, and equipment in your classroom. Classroom equipment instructions on the OCM website are available to learn how to use the equipment in your classroom.

  • Step 3: Know your resources
    OCM is available to help with questions, concerns, and comments regarding general purpose classrooms, scheduling, and central student study spaces. You can also request a consultation for hands-on training or orientation for classroom equipment and technology. We answer calls Monday through Friday, 7:30 a.m. to 4 p.m. Messages left at the hotline after hours are monitored by an on-call manager.

    Call: Classroom Support Hotline at 612-625-1086
    Email: classrm@umn.edu

All OCM classrooms are equipped with ADA compliant tables and chairs as a standard feature. We work with the Disability Resource Center to accommodate student needs and ask for your help in ensuring its proper use.

We wish you a great start to the semester!

Jeremy Todd
Director, Office of Classroom Management
Academic Support Resources, Office of Undergraduate Education