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Thursday, January 19, 2017

Spring 2017 classroom resources

The Office of Classroom Management (OCM) welcomes faculty and staff to spring 2017 semester.

The General Purpose Classroom Search allows you to view the classroom inventory. You can filter by campus, building, capacity, and/or feature. You can also view room details, including capacities, layout, photos, links to campus maps, and the room schedule.

The classroom technology instructions provides a list of equipment and additional features by building, as well as a representative image of the instructor station in each classroom. Orientation is available upon request for those who want to learn more about the technology features. For any questions, contact Classroom Support Hotline at 612-625-1086 or classrm@umn.edu.

OCM staff are available for classroom and scheduling-related calls Monday through Friday, 7:30 a.m. to 4:00 p.m. Messages left at the hotline are monitored by an on-call manager after hours.

Summer 2017 (1175) scheduling resources

CCS continues to be open for May/summer 2017 (1175). Registration begins April 11. Remember to cancel any class sections that have rolled forward but will not be taking place and to update any class sections that require changes. Classroom have already been assigned and we will continue to monitor new sections added.

Be sure to review the class scheduling guidelines available on OCM’s website to review resources available to assist you in scheduling classes.

Wednesday, January 4, 2017

Make final changes to variable credit/grading basis

With the spring semester beginning soon, it is imperative to make final changes to classes requiring set credits and/or changes to grade basis. After the term has begun, the grading basis and the number of credits at which a class is being offered cannot be altered.

If you need to change the number of credits for which a class is offered from a variable number to a set number, email ocmsched@umn.edu. If you need to make a change to the grading basis of a course, submit it directly through ECAS.

Class cancellation policy

The last day for spring 2017 class cancellations is January 23, 2017. According to the Course Enrollment Limits and Cancellation policy, colleges (and sometimes departments) maintain policies regarding low-enrollment course sections. Sections may not be canceled after the fifth day of classes for the term. Each college has its own guidelines for canceling low enrollment classes on its website.

Remember to cancel classes with no enrollment for spring 2017 (1173). This will ensure the room assignment is released and the class is accurately displayed on the Class Schedule. As a reminder, simply changing the enrollment capacity to zero and checking the “no print” box in CCS will not release the classroom assignment. The class must be cancelled in CCS.

For class cancellations:
  • If there is no enrollment, cancel the class directly in CCS. 
  • If there are students enrolled, notify ocmsched@umn.edu for cancellations and follow collegiate policies.

Setting end dates for reserve capacity

Remember to set an end date for reserve capacity requirement groups for spring 2017. The end date should be set to the Friday before the start of the term or earlier. Review the guidelines for reserved seats »

If reserved seats have not been previously released by departments, ASR will release all reserved seats on the Friday before the first day of class each semester (January 13, 2017 for spring 2017 semester).

Wednesday, December 21, 2016

Verify class notes for all active terms

There are many class notes for spring 2017 (1173), summer 2017 (1175), fall 2017 (1179), and spring 2018 (1183) that appear to have incorrect information on the Class Schedule. Remember to verify all class notes for each of the designators you schedule. Class notes roll forward from the last semester if the class was offered and should be updated annually in CCS. If you are a department scheduler, it is your responsibility to ensure that class notes associated with your classes are updated.

Topics class entry in ECAS

Topics class entry in ECAS is a multi-step process. The more information department schedulers are able to supply in ECAS, the better ASR can facilitate in setting up the topics class correctly.
The free text field labeled “Proposal Changes” should be used to specify the following:
  • Credit amounts for topic courses that are variable
  • The session code (e.g., 001, 009, etc.)
  • A preferred section number (if any)
By including this information in the “Proposal Changes” section, you can ensure that the topic title will be entered at the section level as soon as possible. Additionally, it is good practice to always confirm the grading basis at the class level. If you have any questions, please email ocmsched@umn.edu.