A recent audit of instructor data found several hundred instructors who are no longer employed by the university were assigned to class sections. Please remember to remove any instructors, proxies, TAs, etc. when you are updating CCS each semester.
Showing posts with label CCS. Show all posts
Showing posts with label CCS. Show all posts
Wednesday, May 6, 2026
Wednesday, April 1, 2026
CCS user workshops
The Scheduling team provides monthly CCS user workshops in which we connect with the departmental schedulers and review relevant topics. These workshops are held over Zoom on the second Tuesday of the month from 11:00–11:30 a.m. (15–20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
- April 14 - CCS: The basics
- May 12 - Room Characteristics
If there is an upcoming topic you would like to discuss, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like to discuss in future workshops, please let us know.
Wednesday, February 4, 2026
CCS user workshops
The Scheduling team provides monthly CCS user workshops in which we connect with the departmental schedulers and review relevant topics. These workshops are held over Zoom on the second Tuesday of the month from 11:00–11:30 a.m. (15–20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
- February 10 - Room Scheduling for classes
- March 10 - Waitlists
Thursday, January 29, 2026
May/Summer 2026 CCS open
CCS will open again on January 9, 2026 for the May/Summer 2026 (1265) term to make changes to classes before registration begins on February 26, 2026.
Classroom assignments for summer 2026 are available on the Class Schedule. Please review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned.
CCS user workshops
The Scheduling team provides monthly CCS user workshops in which we connect with the departmental schedulers and review relevant topics. These workshops are held over Zoom on the second Tuesday of the month from 11:00–11:30 a.m. (15–20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
- January 13 - Resources Overview
- February 10 - Room Scheduling
If there is an upcoming topic you would like to discuss, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like to discuss in future workshops, please let us know.
Tuesday, January 6, 2026
CCS user workshops
The Scheduling team provides monthly CCS user workshops in which we connect with the departmental schedulers and review relevant topics. These workshops are held over Zoom on the second Tuesday of the month from 11:00–11:30 a.m. (15–20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
- December 9 - Grades and Instructors
- January 13 - Resources Overview
If there is an upcoming topic you would like to discuss, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like to discuss in future workshops, please let us know.
Monday, December 8, 2025
May/summer 2026 CCS closed on December 8
CCS will be closed as of December 8 to make central room assignments for May/summer 2026 classes. Please make sure to update all class sections in CSS before that day.
Wednesday, November 5, 2025
Summer 2026 (1265) CCS is open
CCS is still open for the initial build of the 2026 May/summer semester (1265) until December 8, 2025.
The following resources for scheduling classes are available:
Tuesday, November 4, 2025
A request from the Disability Resource Center (DRC)
The DRC recently transitioned to a new accommodation management system called Accessible Information Management (AIM). AIM is set up to pull course information from the University's common data layer so that it can send accommodation letters to anyone who is listed as a Primary Instructor or Secondary Instructor of a class. Whenever possible, please list actual instructors of a class in CCS as a Primary Instructor or Secondary Instructor to help ensure that accommodation letters are sent to the appropriate instructors. We understand there are certain circumstances when other instructor roles are used for Canvas, grading, or other purposes. Because accommodation letters contain sensitive information, we want to ensure they are only shared with the correct people.
Do not use “Pat” field in CCS
It was brought to our attention, and some of you may have noticed, that a new field has appeared on the meetings tab on the UM CCS Maintain Sched Of Class page. The field, called “Pat,” has different meeting pattern days that can be selected when adding a meeting pattern. This field has historically been hidden and only appeared after our last PeopleSoft Image update. At this time, we ask that you NOT use this field, and we are working on getting it hidden again.
CCS user workshops
The Scheduling team provides monthly CCS user workshops in which we connect with the departmental schedulers and review relevant topics. These workshops are held over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
- November 11 - Class Permissions
- December 9 - Grades and Instructors
If there is an upcoming topic you would like to discuss, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like to discuss in future workshops, please let us know.
Wednesday, October 1, 2025
Spring 2026 (1263)
Collaborative Class Scheduling (CCS) is open for spring 2026 class changes. Queued registration for spring 2026 begins Tuesday, November 11, 2025. With spring registration approaching, it is imperative to make final changes to classes. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:
- Confirm session dates are set to the correct session. For reference, view session dates by term. Sessions cannot be altered once students are enrolled.
- If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu. After financial aid has been disbursed, the number of credits for a class cannot be altered.
- Confirm grading basis. If changes need to be made, submit changes through Coursedog. After financial aid has been disbursed, the grading basis for a class cannot be altered.
- All date, day, time, and instruction mode changes should be made before students register to minimize student conflicts and confusion.
CCS user workshops
The Scheduling team is conducting monthly user workshops. We hope these workshops will allow us to connect with our users and review topics relevant to our departmental schedulers.
These workshops will be conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion). To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
- October 14 - CCS updates you need help with and why!
- November 11 - Class Permissions
If there is an upcoming topic you would like to discuss, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like to discuss in future workshops, please let us know.
Wednesday, September 3, 2025
CCS user workshops
The Scheduling team is conducting monthly user workshops. We hope these workshops will allow us to connect with our users and review topics relevant to our departmental schedulers.
These workshops will be conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion). To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
- September 9 - Power of Proxy
- October 14 - CCS updates you need help with and why!
If there is an upcoming topic you would like to discuss, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like to discuss in future workshops, please let us know.
Wednesday, August 6, 2025
CCS user workshops
Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.
These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15–20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
- Aug 12 - Start of Term Reminders
- Sept 9 - Power of Proxy
Tuesday, August 5, 2025
Spring 2026 (1263) CCS
CCS is open for spring 2026 to make emergent changes to spring 2026 classes. Queued registration for spring 2026 begins Tuesday, November 11, 2025. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:
- Confirm session dates are set to the most reflective session. For reference, view session dates by term.
- If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
- Confirm grading basis. If changes need to be made, submit changes through Coursedog.
- All date, day, time, and instruction mode changes should be made before students register to minimize student conflicts and confusion.
Friday, June 27, 2025
Canceling classes for fall 2025 with zero and low enrollments
If you do not plan to offer a class, the class needs to be canceled in Collaborative Class Scheduling (CCS) as soon as possible and before the start of the term.
Failure to cancel a class in a timely manner may have financial aid and degree progress impacts on students.
For classes with low enrollment to be canceled, please do the following:
- Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS and Save.
- Notify enrolled students directly to offer alternative options before requesting a class cancellation.
- Email ocmsched@umn.edu to process your cancellation.
- **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.
For classes with no students enrolled:
- Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS.
- Save.
Spring 2026 (1263) room scheduling
CCS is currently open for the initial build of the spring 2026 (1263) class schedule and will be closed on July 14, 2025 to make general purpose classroom assignments for spring classes. Please make any changes by the end of the day on Sunday, July 13, 2025.
Prior to CCS closing, make sure to do the following:
- Work with your faculty and instructors to obtain updated information for the term.
- Update class information using the CCS pages in PeopleSoft:
- Cancel class sections that will not be offered for this term.
- Set realistic enrollment limits and requested room capacities (+/- 10% of last year’s enrollments).
- Add instructor information and grade access in CCS.
- Adjust non-standard class meeting times to a standard time.
- Review classes outside of the Regular Session to ensure it is in the appropriate academic session (remember that classes in the extended regular session are typically not eligible for financial aid).
- Indicate the required room characteristics (technology, seating styles, etc.) needed to facilitate teaching and learning by using the room characteristic codes accessible on the meetings tab of CCS.
- Email ocmsched@umn.edu to add facility ROOM000TBA or NOROOMREQD to all class meeting patterns that will not require any room assignment or that will meet in a small office space.
- Use 25Live to assign departmental classrooms and labs directly to class sections. Here is a guide to help assign a classroom to a class.
- Review the Class Scheduling Distribution Summary Report to assess department/college compliance with the distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
- Avoid scheduling class sections in high-demand periods/days.
CCS user workshops
Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.
These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15–20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
- July 8th - 25Live
- Aug 12th - Start of Term Reminders
Tuesday, June 3, 2025
CCS user workshops
Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.
These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15–20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
- June 10th - 25Live
- July 8th - 25Live
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