25Live update

25Live will replace Astra as the University’s class and room scheduling system on Tuesday, June 17, 2025. 

There are a few things we’d like to make you aware of as we prepare for this change:

• Events scheduled in your departmentally managed rooms in Astra will not be moving over into 25Live. Any event scheduled in Astra happening on June 17th or later, will need to be re-entered in 25Live. 
• How can you find your scheduled events in Astra? 
• Go to the Events tab in Astra
• In filters:
• Set start date to June 17th, 2025
• Select the rooms you schedule to find a list of scheduled events in those rooms.
• Export to Excel to have your list.
• OCM (and other high-volume event schedulers) have already started moving their events into 25Live.
• New Astra access is no longer being granted and Astra training modules have been retired.
• Training for 25Live will be available the last week of May. This training will be online and required to maintain access to 25Live. You will be automatically enrolled in this training and receive more detailed information shortly before it is available.
• Astra will become view-only at the end of the day on Friday, June 13. This is to ensure a smooth data transition. 
• If you have any internal materials (e.g., webpages, handbooks) that refer to Astra, please ensure they are updated to reflect 25Live. Upon launch, z.umn.edu/25live will be the replacement link. Current Astra z-links will be redirected. 

You can find more information on the project webpage, including screenshots of frequently-used pages in 25Live. 

If you have any questions or concerns, please contact ocmsched@umn.edu. 

Using General Purpose Classrooms for events

OCM’s COVID event scheduling protocols have been updated reflecting new guidance:

• Registered Student Groups (as defined by Student Unions & Activities)
• All student group classroom reservations will be capped at 15 attendees per MDH guidelines for all indoor social gatherings.
• University Departments: All use of classrooms for in-person meetings, trainings, and academic related activities by and for University departments must maintain 6’ distancing in classrooms per MDH guidelines for Higher Education classroom occupancy. While there is not an upper limit on reservation capacity, seating assignments are required for reservations in classrooms with a 50+ capacity.