Fall 2023 final exams

Final exams for fall 2023 begin Friday, December 15 and will conclude on Thursday, December 21.

• Final exam dates: Friday, December 15 - Saturday, December 16 and Monday, December 18 - Thursday, December 21
• Study Days: Thursday, December 14 and Sunday, December 17

In-person final exams for fall 2023 have been scheduled for those who requested a classroom assignment through the Final Exam Request form. The list of scheduled final exams and common exams is available on the Fall 2023 Final Exam and Common Exam Scheduled Rooms spreadsheet.

If you do not see a class that intends to have an in-person final exam, and it needs a classroom assignment, please fill out the Final Exam Request form as soon as possible.

Final exam policy resources:

• Final exam regulations
• Fall 2023 final and common exam times
• University final examination policy

Fall 2023 final exams

Fall 2023 final exams continue to be scheduled for those who requested a classroom assignment through the Final Exam Request form. The list of final exams and common exams that have been scheduled is available on the Fall 2023 Final Exam and Common Exam Scheduled Rooms spreadsheet.

If you do not see a class that is intending to have an in-person final exam, and it needs a classroom assignment, please fill out the Final Exam Request as soon as possible. The deadline to submit these requests for fall 2023 is November 10, 2023. 

Additional resources can be found:

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form 

Fall 2023 final exams

If an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom. This same form can also be used to inform us of any final exam changes (e.g. date/time or alternate seating). You can submit up to five classroom/change requests per submission.

The list of final exams and common exams that have already been scheduled is available on the Fall 2023 Final Exam and Common Exam Scheduled Rooms spreadsheet.

The deadline to submit these requests for fall 2023 is November 10, 2023. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form 

Fall 2023 final exams

If an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom. This same form can also be used to inform us of any final exam changes (date/time or alternate seating). You can submit up to five classroom/change requests per submission.

The list of final exams and common exams that have already been scheduled is available on the Fall 2023 Final Exam and Common Exam Scheduled Rooms spreadsheet.

The deadline to submit these requests for fall 2023 is November 10, 2023. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

Check fall term instructor assignments

You can have a positive impact on classes and students when you enter complete and correct instructor information. Maintaining accurate information gives instructors appropriate access to their: 

• Online class rosters
• Canvas site
• Grade rosters 

Students also benefit from knowing who their instructors will be as they begin their semester. CCS schedulers should verify the following instructor information per class section for fall 2023: 

• Correct Instructor information
• Use the minus button to delete any instructors or proxies that should no longer be listed.
• Accurate instructor role (e.g., Primary Instructor, Secondary Instructor, Teaching Assistant, Proxy)
• Appropriate grading access (e.g., Approve, Grade, None)
• Note: All teaching assistants should be entered with the role of “TA.” Additionally, undergraduate teaching assistants can not have grade access. 

You can also run the Classes Missing Instructor Information report found in the MyU Reporting Center, under Student Services, then Course Scheduling. This report identifies active scheduled classes with enrollment that do not have any instructor information listed, per college.

Waitlists for fall 2023

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. 

For fall, the auto enroll process will run for the final time on September 4, 2023 for all regular sessions and 1st half of term classes. The waitlists will be deleted on September 5, 2023. 

If you wish to keep a record of who was on the waitlist for a class and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students need to obtain a permission number before they register, and those permissions can be given to the students who were on the waitlist first.

Fall 2023 final exams

If an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom. This same form can also be used to inform us of any final exam changes (date/time or alternate seating). You can submit up to five classroom/change requests per submission.

The deadline to submit these requests for fall 2023 is November 10, 2023. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

Fall 2023 general purpose classroom assignments

We have assigned the majority of fall 2023 classes into General Purpose Classrooms (GPCs) as needed. While OCM is still working to assign classrooms, you can review room assignments for fall 2023 on the Class Schedule.

Canceling classes for fall 2023 with zero and low enrollments

If you do not plan to offer a class, the class needs to be canceled in Collaborative Class Scheduling (CCS) as soon as possible and before the start of the term. Failure to cancel a class in a timely manner may have financial aid and degree progress impacts on students.

For classes with low enrollment to be canceled, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS
2. Notify enrolled students directly to offer alternative options before requesting a class cancellation
3. Email ocmsched@umn.edu to process your cancellation
1. **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures

For classes with zero enrollments to be canceled:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS
2. Save

2023-24 final exam information

Please check out these resources for additional information on upcoming final exams.

• Fall 2023 and spring 2024 final exam schedules
• Final exam details and regulations
• Final exam classroom request form

Review room assignments for fall 2023 (1239)

While OCM is still working to assign classrooms, most room assignments for fall 2023 are available on the Class Schedule.

• The Office of Classroom Management (OCM) only finds general-purpose classrooms for classes with a blank Facility ID on the UM CCS Maintain Sched of Class page.

• If the Facility ID field is populated (including a virtual space such as ROOM000TBA), OCM is not actively looking for a classroom for your class. 

• Changes to room assignments do not generate automated emails. 

• If you change a classroom assignment, you must notify instructors and students directly.

• Room assignments are subject to change prior to the start of the term.

•  While this usually only impacts a small number of classes, instructors should be encouraged to verify their classroom assignments before the first class meeting.

• If you are planning to cancel any classes for the fall, please do so as soon as you know they will no longer be offered. 

• If students are enrolled:

•  Email the students to let them know the class is being canceled.

•  Contact ocmsched@umn.edu to cancel the class.

• If there are no students enrolled in the class, you can cancel classes directly in CCS.

Review room assignments for fall 2023 (1239)

While OCM is still working to assign classrooms for all classes, most room assignments for fall 2023 are available on the Class Schedule.

• Review assignments for your department to ensure all classes requiring a general-purpose classroom have been assigned.
• There are some days and times when we do not have classroom space available.
• If you are planning to schedule some classes in a departmental space, please notify ocmsched@umn.edu if you need assistance, or if a general-purpose classroom will become available as a result.

Please remind instructors that room assignments are subject to change prior to the start of the term, so they should check the schedule again closer to the semester start.

Fall 2023 classroom scheduling in progress

At this time, we are still working on getting classrooms assigned for fall. However, around 5% of classes still need classrooms. Classroom availability for large lecture halls is very limited. We may not be able to accommodate enrollment capacity increases or meeting pattern changes for certain times of the day. Please check with ocmsched@umn.edu prior to making any large changes.  

As a reminder, OCM only works to find general-purpose classrooms for classes that are lecture or discussion sections with a blank Facility ID in CCS. If a class is typically held in a specific departmentally owned classroom, please assign those classrooms to those classes.

If the Facility ID field is populated, OCM will not actively look for a classroom for your class. This includes populating it with a virtual space, such as:

• ROOM000TBA (room to be assigned) - the CCS scheduler will be adding a departmental or other room to a class section or meeting pattern.

• NORMREQD (no room required) - no room is required for the class section and/or meeting pattern.

• ONLINEONLY (online only) - the class section or meeting pattern of the class will be conducted completely online, so no classroom is needed.

• REMOTE (remote instruction) - the class section or meeting pattern of the class will be conducted remotely, so no classroom is needed.

• AHC000TBA (AHC room to be assigned) - no GPC is needed.

• LAB000TBA (lab section - room to be assigned) - no GPC is needed.

• NO000PRINT - the class section has the “schedule print” box unchecked.

If a class has one of these virtual rooms assigned and it now needs a classroom instead, please contact ocmsched@umn.edu.

All room assignments are subject to change prior to the start of the term. While this usually affects only a small number of classes, we encourage departments and instructors to verify their classroom assignments before the first class meeting.

Fall 2023 class schedule changes

Queued registration for fall 2023 begins Thursday, April 13, 2023. To ensure students have the greatest success, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm that session dates are set to the most reflective session.

•  For reference, you can view session dates by term.

• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.

• Confirm grading basis. If changes need to be made, submit changes through ECAS.

• All date, day, and time changes should be made before students register to minimize student conflicts.

If any of the above information needs to be changed after students have registered, email ocmsched@umn.edu to determine if changes may still be made.

Fall 2023 classroom scheduling in progress

CCS is currently closed for fall 2023 for the upcoming academic year. CCS will re-open on March 31, 2023 for emergent changes before registration begins on April 13, 2023.

Fall 2023 scheduling in progress

CCS is currently open for fall 2023 for the upcoming academic year. CCS will close on March 1, 2023 for fall 2023 so OCM can make classroom assignments.

Prior to CCS closing, make sure to do the following:

• Review class sessions.
• Check classes outside of the Regular Session to make sure they are in the appropriate academic session (remember that classes in the extended regular session are typically not financial aid eligible).
• Adjust non-standard class meeting times to a standard time.
• Classes using standard meeting times guarantee a GPC classroom if needed and help students build their schedules.
• Input instructor information and grading access on each meeting pattern.
• Instructors must be on each meeting pattern per class to aid with the grading process at the end of the term.
• Find classes with no instructor listed by going into the Reporting Center and running the Classes Missing Instructor Information report. Student Services > Course Scheduling > Classes Missing Instructor Information report.
• Enter the required room characteristics.
• If a certain technology or seating style is needed to facilitate teaching and learning, please indicate that for the class.
• Set realistic enrollment capacities and requested room capacities.
• +/- 10% of last year’s enrollments.
• Cancel class sections that will not be offered.
• Review the Class Scheduling Distribution Summary Report.
• Assess department/college compliance with distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
• Assign departmentally owned classrooms and labs using Astra.
• It’s helpful to let us know which classes do not need GPCs BEFORE we close CCS for the term to assign classrooms.

Email ocmsched@umn.edu:

• to add the facility NOROOMREQD to all class meeting patterns that will not require any room assignment.
• to add the facility ROOM000TBA to all class meeting patterns that will meet in a small office space.
• to add the facility ONLINEBLENDED to any meeting patterns in a blended (both in-person and online/remote) learning class.

Fall 2023 and spring 2024 CCS open

CCS is currently open for fall 2023 and spring 2024 to start making scheduling decisions for the upcoming academic year. CCS will close on March 1, 2023 for fall 2023 to make classroom assignments.