Please clean up your instructor data!

A recent audit of instructor data found several hundred instructors who are no longer employed by the university were assigned to class sections. Please remember to remove any instructors, proxies, TAs, etc. when you are updating CCS each semester.

Check fall term instructor assignments

You can have a positive impact on classes and students when you enter complete and correct instructor information. Maintaining accurate information gives instructors appropriate access to their:

• Online class rosters
• Canvas site
• Grade rosters

Students also benefit from knowing who their instructors will be as they begin their semester. CCS schedulers should verify the following instructor information per class section for fall 2024:

• Correct Instructor information
• Use the minus button to delete any instructors or proxies that should no longer be listed.
• Accurate instructor role (e.g., Primary Instructor, Secondary Instructor, Teaching Assistant, Proxy)
• Appropriate grading access (e.g., Approve, Grade, None)
• Note: All teaching assistants should be entered with the role of “TA.” Additionally, undergraduate teaching assistants can not have grade access. 

You can also run the Classes Missing Instructor Information report found in the MyU Reporting Center, under Student Services, then Course Scheduling. This report identifies active scheduled classes with enrollment that do not have any instructor information listed, per college.

7 things class schedulers should know about instructor assignments in CCS

1. Approve access is required to enter and submit grades.
2. Grade access allows you to enter grades but not submit them.
3. Multiple component classes need an instructor assigned to each component. 
4. Your primary instructor on a non-graded non-enrollment lecture section cannot enter grades unless they are also the instructor for the lab and/or discussion sections.
5. The Print checkbox determines if an instructor (or proxy) is listed on the Class Search and Schedule Builder.
6. The Classes Missing Instructor Information query will find classes with enrollment but without instructors. This is located in the Reporting Center.
7. Instructors (and proxies) will roll forward each term. It is the CCS Schedulers responsibility to ensure that instructors and proxies who are no longer associated with a class section are removed. 

Check fall term instructor assignments

You can have a positive impact on classes and students when you enter complete and correct instructor information. Maintaining accurate information gives instructors appropriate access to their: 

• Online class rosters
• Canvas site
• Grade rosters 

Students also benefit from knowing who their instructors will be as they begin their semester. CCS schedulers should verify the following instructor information per class section for fall 2023: 

• Correct Instructor information
• Use the minus button to delete any instructors or proxies that should no longer be listed.
• Accurate instructor role (e.g., Primary Instructor, Secondary Instructor, Teaching Assistant, Proxy)
• Appropriate grading access (e.g., Approve, Grade, None)
• Note: All teaching assistants should be entered with the role of “TA.” Additionally, undergraduate teaching assistants can not have grade access. 

You can also run the Classes Missing Instructor Information report found in the MyU Reporting Center, under Student Services, then Course Scheduling. This report identifies active scheduled classes with enrollment that do not have any instructor information listed, per college.

Check fall term instructor assignments

You can have a positive impact on your classes when you enter complete and correct instructor information. Maintaining accurate instructor information gives them appropriate access to their:

• Online class rosters
• Canvas site
• Grade rosters

Students also benefit from knowing who their instructors will be as they begin their semester. CCS schedulers should verify the following instructor information per class section for fall 2022:

• Correct Instructor information
• Use the minus button to delete any instructors or proxies that should no longer be listed
• Accurate instructor role (e.g., Primary Instructor, Secondary Instructor, Teaching Assistant, Proxy)
• Appropriate grading access (e.g., Approve, Grade, None)
• Note: All teaching assistants should be entered with a role of “TA.” Additionally, undergraduate teaching assistants can not have grade access.

You can also run the Classes Missing Instructor Information report found in the MyU Reporting Center, under Student Services, then Course Scheduling. This report identifies active scheduled classes with enrollment that do not have any instructor information listed, per college.

Guidance on spring 2022 instruction sent to instructors

A message from the Provost was sent to instructors on Thursday, January 6. The Provost highlighted University support for allowing autonomy and flexibility in implementing temporary changes throughout this semester that will help instructors meet their needs and the needs of their students. Permanent modality changes should still follow collegiate and University processes.

Check fall term instructor assignments

You can have a positive impact on your classes when you enter complete and correct instructor information. Maintaining accurate instructor information gives them appropriate access to their online class rosters, Canvas, as well as their grade rosters (at the end of the term). Students also benefit from knowing who their instructors will be as they begin their semester.

CCS schedulers should verify instructor information for fall 2021 on the Meetings tab for:

• Correct Instructor information
• Use the minus button to delete any instructors or proxies that should no longer be listed
• Accurate instructor role
• Appropriate grading access

Note: All teaching assistants should be entered with a role of “TA.” Additionally, undergraduate teaching assistants can not have grade access.

Instructor information on classes

Many emails are sent to instructors before and during a semester. These targeted emails are usually sent to the instructor(s) of a class listed in CCS. We have heard back from some instructors who have retired that they, understandably, no longer want to receive emails.

As a reminder, instructor information does roll forward in CCS, and we rely on our schedulers to keep this information current. Just as you are able to add instructors to a class section, you also are able to delete instructors just as easily. Please take a moment to review your classes in CCS and make adjustments to the instructor information as needed.

Check spring term instructor assignments

You can have a positive impact on your classes when you enter complete and correct instructor information. This includes deleting past instructors no longer teaching that class. Entering instructors in CCS gives them access to their class rosters, Canvas site, and grade rosters (at the end of the term). Students also benefit from knowing who their instructors will be as they begin the semester.

CCS schedulers should please verify the following instructor information for spring (1213) on the UM CCS Maintain Schedule of Classes, Meetings tab:

• Correct Instructor
• Accurate instructor role
• Appropriate grading access

Note: All teaching assistants should be entered with a role of “TA.” Additionally, undergraduate teaching assistants can not have grade access.