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Wednesday, March 19, 2014

Scheduling Update live on April 30!

Save the date for a live, in-person Scheduling Update session on Wednesday, April 30, 2-3:15 p.m. The session will be offered concurrently in Rapson Hall 56 (East Bank), CSOM 2-215 (West Bank), and Peters Hall 155 (Saint Paul). No pre-registration required.

This session will provide an update on the scheduling cycle for fall 2014 and spring 2015, as well as give you a sneak peak at the improvements and changes that will be coming to class scheduling with the upgrade to PeopleSoft 9.0. Please be sure to attend.

Spring 2015 (1153) scheduling resources

ECS period 1 for spring 2015 (1153) is open through April 16. Remember to delete any class sections that have rolled forward but will not be taking place for spring 2015 and to update any class sections that require changes.

Be sure to review the Class scheduling distribution summary to check for compliance and the Liberal Education distribution summary to see how your classes that meet LE requirements are spread throughout the day and week.

Fall 2014 (1149) scheduling

Room assignments for fall 2014 (1149) will appear on the Class Schedule when ECS period 3 opens March 27.  At that time, you will have access in ECS to make updates to course information (cancel, change, add). Please note: changes made to meeting times, enrollment capacities, and/or requested room capacities will result in the loss of the classroom assignment. Changes will continued to be made to the Class Schedule throughout the spring and summer months.

How a course becomes a class

How exactly does a course become a class? Check out a quick video that illustrates the process. Then share it with your colleagues so they can see it, too!

Wednesday, March 5, 2014

Top 10 ways to reduce classroom shortage

  1. Submit class information accurately and on time (during ECS Period 1). Use ECS reports and Class Scheduling Distribution Summary to manage class submissions.
  2. Minimize changes after ECS period 1. 
  3. Teach classes in accordance with University Senate approved standard time blocks.
  4. Teach no more than 3% of general purpose class demand during any individual standard time block. Note: try to avoid high demand day/time blocks.
  5. Make departmental classrooms available for central scheduling.
  6. Manage projected enrollment numbers; do not inflate or unrealistically overestimate demand.
  7. Manage actual registration numbers after start of registration, and make early class cancellation decisions if insufficient registrants.
  8. Help Scheduling identify low-enrollment courses assigned to classrooms by moving them to conference rooms, meeting rooms, labs, studios, etc.
  9. Do not allow misuse of class permission/magic numbers.
  10. Be flexible! Help Scheduling help you!

Spring 2015 ECS period 1 in progress

ECS period 1 for spring 2015 (1153) is open through April 16. Remember to delete any class sections that have rolled forward but will not be taking place for spring 2015. You can delete courses/sections in ECS by clicking on the minus button on the Basic Data panel of "Maintain Schedule of Classes."

You may find the following resources helpful for scheduling courses:

Final exam scheduling for spring 2014 (1143)

Final exam scheduling for spring 2014 is underway. Please notify Scheduling as soon as possible if a course section will not require a general purpose classroom during finals week. Email ocmsched@umn.edu with the subject line "Spring 2014 Final Exam" and the designator/section number(s) in the text.

Be sure to submit ASR form 163 or 123 to request a change in day, time, or location of the exam. While we do our best to accommodate special requests, please be aware there is a possibility that your request may not be fulfilled.

The spring 2014 final exam schedule and regulations are posted online.