Fall 2021 Modalities

Fall 2021 classes will be taught in person. No changes should be made to modalities of classes prior to the start of the term.

Fall 2021 opt-in final exams

We are changing how we schedule final exams this fall with an opt-in model for classroom assignments. We piloted this process last spring and found it to be successful.

If a classroom assignment is needed for an in-person or blended class’s final exam, departments need to let OCM know a room is required by filling out the In-Person Final Exams Request form, and we will schedule one for you. Please have this form filled out by October 1st, 2021.

The final exam schedule (the date and time for when a final exam is to take place based on when the class was held during the term) is still in place and is available on the One Stop website.

If a change is needed to a final exam, please continue to fill out the Final Exam Change Request form. Both forms can also be found on the Final Exam Information page on the ASR website.

Check fall term instructor assignments

You can have a positive impact on your classes when you enter complete and correct instructor information. Maintaining accurate instructor information gives them appropriate access to their online class rosters, Canvas, as well as their grade rosters (at the end of the term). Students also benefit from knowing who their instructors will be as they begin their semester.

CCS schedulers should verify instructor information for fall 2021 on the Meetings tab for:

• Correct Instructor information
• Use the minus button to delete any instructors or proxies that should no longer be listed
• Accurate instructor role
• Appropriate grading access

Note: All teaching assistants should be entered with a role of “TA.” Additionally, undergraduate teaching assistants can not have grade access.

Canceling classes for fall 2021 with zero and low enrollments

If you do not plan to offer a class, the class needs to be cancelled in CCS before the start of the term. Failure to cancel a class has a direct impact on students. Please do not try to do workarounds to hide the class from the schedule.

Starting Monday, August 30, ASR will formally review each class cancelation request.

For classes with low enrollment to be cancelled, please do the following:

• Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS
• Notify enrolled students directly to offer alternative options before requesting a class cancellation
• Email ocmsched@umn.edu to process your cancellation
• **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures

For classes with zero enrollments to be cancelled:

• Change the Class Status to “Cancelled Section” on the Enrollment Control panel of CCS
• Save

Fall 2021 general purpose classroom assignments

We have assigned all fall 2021 classes into General Purpose classrooms (GPCs) as needed. Please review room assignments for fall 2021 and encourage instructors to view room assignments on the Class Schedule.

Classrooms are set to standard layouts for fall 2021. Instructors may view general purpose classroom capacities and room layouts on OCM’s Room Search. Please notify ocmsched@umn.edu if you need assistance with any room change requests.

Spring 2022 classroom assignments

CCS is still open for spring 2022. Department schedulers may update class information (cancel, add, or change) directly in CCS. For additional help with class setup, please see the class setup guide. We will close CCS on September 30, 2021 for classroom assignments.

Queued registration for spring 2022 begins Thursday, November 9, 2021. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are set to the most reflective session. For reference, view session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through ECAS.
• All date, day, time, and instruction mode changes should be made before students register to make sure to minimize student conflicts and confusion.

PeopleSoft Campus Solutions user guides

A list of PeopleSoft Campus Solutions user guides can be found on the Academic Support Resources (ASR) website. These guides are often step by step guides to help with common business processes. If you need help remembering the path to a Campus Solution’s page, the Campus Solutions Navigation Guide is also available.

2022/2023 Production calendar

The 2022-23 production calendar is now available.

Online CCS training

Academic Support Resources staff are working to update the current Collaborative Class Scheduling (CCS) training from instructor-led to an online, asynchronous Canvas course. The new CCS training course will continue to provide staff with initial training on how to make updates to classes. SDI will remain a prerequisite for CCS training.

Staff with existing CCS access will not need to take the new course. We expect to release the new online CCS training course in the coming months.