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Wednesday, March 20, 2013

Scheduling Update: Classroom survey results are in

The General Purpose Classroom Satisfaction & Planning Survey results have been posted and are now available online. You can view the graph results from the fall 2012 survey and see how your survey comments, coupled with classroom assessments and feedback from advisory groups, has informed our planning for renovations and equipment changes.

Scheduling Update: Fall 2013 room assignments

Preliminary room assignments for fall 2013 will be posted to the Class Schedule by Wednesday, March 27. All room assignments are subject to change prior to the start of fall semester. Changes will continued to be made to the Class Schedule throughout the spring and summer months.

Scheduling Update: Capacity changes to ALCs

During summer, OCM will be modifying the layouts and capacities of two Active Learning Classrooms (ALC) in STSS. The construction will be complete in time for fall 2013. STSS 114 and 118 (both currently set at a capacity of 90) will be combined to create one large ALC that will seat 171 students.

If you requested a 90 capacity ALC for the fall semester, we will work to place your class in an ALC that seats 126. You will be notified if you have requested an ALC for a class and we were not able to accommodate that request.

Scheduling Update: Spring 2013 final exam reminders

Spring 2013 final exam regulations have been posted and final exam scheduling is almost complete.

A final exam is scheduled for every class that meets in a general purpose classroom. If you know that a course section will not require a general purpose classroom during finals week, notify the Scheduling Unit right away. Emailocmsched@umn.edu with the subject line "Spring 2013 Final Exam" and the designator/section number(s) in the text. To request a change in time, day, or location of the exam, submit ASR form 163 or 123. Please submit these requests ASAP. 

While we do our best to accommodate special requests, please be aware that we are not able to fulfill all of them. Room assignments for final exams will be posted for your review by Monday, April 1.

Thursday, March 7, 2013

Scheduling Update: May/summer session class length

Question: How many hours a day should my May or summer session class meet?
Calculate the number of hours it meets during fall or spring semester and divide by the number of days it will meet during May or summer session. For example, MATH 1001 meets MWF, 8:00 - 8:50 a.m. during fall semester, for a total of 45 hours. MATH 1001 meets for 15 days during the summer session, so 45 divided by 15 equals 3 hours per day during summer term.

Scheduling Update: Next ESUP Town Hall meeting March 8

The Enterprise System Upgrade Program (ESUP) had its official kick-off on October 16 and immediately began the "Plan & Discover" phase of the upgrade. This phase reaffirmed and built upon the preliminary fit/gap analyses and planning and set the scope and schedule for ESUP going forward. The core activity of the second phase, which started in February, is called Interactive Design and Prototyping (IDP). To learn what IDP is and why it's needed as part of the upgrade process, see the recent post on the ESUP blog

In order to find the best possible solutions for the gaps it identifies between the modifications we have made to our current system and the newest version of PeopleSoft, the Student Records team is establishing regular "town hall" meetings to engage with the students, staff, and faculty involved with affected business processes. These meetings will be held on the second and fourth Friday of each month. Meeting information--including time and location, agenda, and any supporting documents--will be posted to the ESUP Student Records web page.

The next meeting, which will focus on course/class issues, will be Friday, March 8, 8:30-10 a.m. in Fraser B20. Topics will include section status report, reserve capacities, waitlist capacities, and waitlist auto-enroll.

Scheduling Update: Verify class notes

There are many class notes for summer 2013 (1135), fall 2013 (1139), and spring 2014 (1143) that appear to have incorrect information on the Class Schedule. Remember to verify all class notes for your department by reading through the Class Schedule for each of the designators you schedule. Class notes roll forward from the last semester the course was offered. It is a department scheduler's responsibility to ensure that class notes associated with your classes are updated.

Scheduling Update: ECS period 1 in progress

ECS period 1 for spring 2014 (1143) is open until April 16. Remember to delete any class sections that have rolled forward but will not be taking place for spring 2014. You can delete courses/sections in ECS by clicking on the minus button on the Basic Data panel of "Maintain Schedule of Classes."

You may find the following resources helpful for scheduling courses: