Canceling classes for fall 2025 with zero and low enrollments

If you do not plan to offer a class, the class needs to be canceled in Collaborative Class Scheduling (CCS) as soon as possible and before the start of the term. 

Failure to cancel a class in a timely manner may have financial aid and degree progress impacts on students. 

For classes with low enrollment to be canceled, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS and Save.
2. Notify enrolled students directly to offer alternative options before requesting a class cancellation.
3. Email ocmsched@umn.edu to process your cancellation.
• **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.

For classes with no students enrolled:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS.
• Save.  

Spring 2026 (1263) room scheduling

CCS is currently open for the initial build of the spring 2026 (1263) class schedule and will be closed on July 14, 2025 to make general purpose classroom assignments for spring classes. Please make any changes by the end of the day on Sunday, July 13, 2025.

Prior to CCS closing, make sure to do the following:

1. Work with your faculty and instructors to obtain updated information for the term.
2. Update class information using the CCS pages in PeopleSoft:
• Cancel class sections that will not be offered for this term.
• Set realistic enrollment limits and requested room capacities (+/- 10% of last year’s enrollments).
• Add instructor information and grade access in CCS.
• Adjust non-standard class meeting times to a standard time.
• Review classes outside of the Regular Session to ensure it is in the appropriate academic session (remember that classes in the extended regular session are typically not eligible for financial aid).
• Indicate the required room characteristics (technology, seating styles, etc.) needed to facilitate teaching and learning by using the room characteristic codes accessible on the meetings tab of CCS.
• Email ocmsched@umn.edu to add facility ROOM000TBA or NOROOMREQD to all class meeting patterns that will not require any room assignment or that will meet in a small office space.
• Use 25Live to assign departmental classrooms and labs directly to class sections. Here is a guide to help assign a classroom to a class.
3. Review the Class Scheduling Distribution Summary Report to assess department/college compliance with the distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
• Avoid scheduling class sections in high-demand periods/days.

25Live update

25Live has officially replaced Astra as our room scheduling software!

• Training for 25Live is available for departmental room managers and is required to maintain and/or gain access to 25Live. 
• Astra has become view-only.
• Help guides can be found on the 25Live website, under Training and Support.

We are hosting drop-in Zoom sessions for departmental room managers to connect with OCM and other room managers to address questions you may have or learn from questions asked by your peers.

These sessions are conducted over Zoom on Tuesday morning from 10-11 a.m., and Thursday afternoons from 1-2 p.m., and are scheduled through July 17. If nobody shows up within the first 15 minutes of any drop-in session, we will cancel that session.

Like our CCS workshops, you can find the drop-in sessions on our scheduling calendar. To attend simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

If you have any questions or concerns, please contact ocmsched@umn.edu.

2026-27 production calendar

The 2026-2027 production calendar is now available. If you want the production calendar added to your Google calendar, follow the instructions at the bottom of the page.

CCS user workshops

Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.

These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15–20 minute presentation with time for discussion). 

To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics 

• July 8th - 25Live 
• Aug 12th - Start of Term Reminders

25Live update

25Live will replace Astra as the University’s class and room scheduling system on Tuesday, June 17, 2025. 

There are a few things we’d like to make you aware of as we prepare for this change:

• Events scheduled in your departmentally managed rooms in Astra will not be moving over into 25Live. Any event scheduled in Astra happening on June 17th or later, will need to be re-entered in 25Live. 
• How can you find your scheduled events in Astra? 
• Go to the Events tab in Astra
• In filters:
• Set start date to June 17th, 2025
• Select the rooms you schedule to find a list of scheduled events in those rooms.
• Export to Excel to have your list.
• Training for 25Live is available. This training is online and required to maintain access to 25Live. 
• Astra will become view-only at the end of the day on Friday, June 13. This is to ensure a smooth data transition. 
• If you have any internal materials (e.g., webpages, handbooks) that refer to Astra, please ensure they are updated to reflect 25Live. Upon launch, z.umn.edu/25live will be the replacement link. Current Astra z-links will be redirected. 

If you have any questions or concerns, please contact ocmsched@umn.edu. 

Review room assignments for fall 2025 (1259)

While OCM is still working on assigning classrooms, most room assignments for fall 2025 are available on the Class Schedule.

• The Office of Classroom Management (OCM) only finds general purpose classrooms for classes with a blank Facility ID on the UM CCS Maintain Sched of Class page.
• If the Facility ID field is populated (including a virtual space such as ROOM000TBA), OCM is not actively looking for a classroom for your class. 
• Changes to room assignments do not generate automated emails. 
• If you change a classroom assignment, you must notify instructors and students directly.
• Room assignments are subject to change prior to the start of the term.
• While this usually only impacts a small number of classes, instructors should be encouraged to verify their classroom assignments before the first class meeting.
• Canceling a fall class? Please do so as soon as you know the class will no longer be offered. 
• If students are enrolled:
• Add “Stop Further Enrollment” on the class.
• Email the students to let them know the class is being canceled.
• Contact ocmsched@umn.edu to cancel the class.
• If there are no students enrolled:
• You can cancel classes directly in CCS on the enrollment control tab.