Spring 2026 final exam room requests

If any instructor in your department is teaching an in-person or blended class and planning to have an in-person final exam, a Final Exam Request form must be filled out to request a classroom to hold the final exam. 

This same form can also be used to inform us of any final exam changes (date/time or alternate seating), with up to five submissions per form. 

The list of scheduled final exams and common exams is available on the Spring 2026 Final Exam and Common Exam Scheduled Rooms spreadsheet.

The deadline for spring 2026 final exam requests is April 3, 2026. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form 

Canceling classes for spring 2026 with zero and low enrollments

If you no longer plan to offer a class because of low enrollment, the class needs to be canceled in CCS as soon as possible and before the start of the term. Failure to cancel a class in a timely manner will have negative financial aid and degree progress impacts on students. 

Starting Monday, January 12, ASR will formally review each class cancellation request and follow up with colleges/departments regarding specific concerns. This review includes an individual degree progress and financial aid impact assessment of each student currently enrolled.  

For canceling classes with students enrolled, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS.
2. Notify enrolled students directly of class cancellation and offer alternative options before requesting the class to be canceled.
3. Email ocmsched@umn.edu to process your cancellation.
• If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.

For canceling classes with zero enrollments, no review is required:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS.
2. Click Save.

Reserve capacity seats released for spring 2026

If you use a reserve capacity for a class, remember ASR will release all reserved seats on the Thursday before the first day of class each semester. For the spring 2026 semester, all reserved seats will be released on January 15, 2026.

Waitlists for spring 2026

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. For spring, the auto enroll process will run for the final time on January 19, 2026 for all regular sessions and first half of term classes. The waitlists will be deleted on January 20, 2026.

TIP: To keep a record of who was on the waitlist for a class, and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first. 

Spring 2026 final exam room requests

If any instructor in your department is teaching an in-person or blended class and planning to have an in-person final exam, a Final Exam Request form must be filled out to request a classroom to hold the final exam. 

This same form can also be used to inform us of any final exam changes (date/time or alternate seating), with up to five submissions per form. 

The deadline for spring 2026 final exam requests is April 3, 2026. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

Canceling classes for spring 2026 with zero and low enrollments

If you no longer plan to offer a class because of low enrollment, the class needs to be canceled in CCS as soon as possible and before the start of the term.

Canceling a class with low enrollment:

1. Change the Class Status to “Stop Further Enrollment” (on the Enrollment Control tab of UM CCS Maintain Sched of Class page).
2. Notify all enrolled students directly and offer alternate options.
3. Email ocmsched@umn.edu to process your cancellation (and drop students).
• Note: If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures. 

Canceling a class with zero enrollment:

1. Change the Class Status to “Canceled Section” (on the Enrollment Control tab of UM CCS Maintain Sched of Class page).

Spring 2026 (1263) room assignments

Room assignments for spring 2026 (1263) are available on the Class Schedule. 

Please remember, many classes already have classrooms assigned. If changes are made to a class (dates, times, etc.), the classroom assignment may be dropped. We are getting down to very few GPC classrooms available from 9 a.m.–2 p.m. M–Th. If the assigned classroom does get dropped, it may be assigned to a different class. Please let us know as soon as possible if a classroom needs to be reassigned.

Additionally, before increasing any class enrollment capacities, we recommend confirming if the assigned classroom capacity can accommodate the enrollment increase. If a larger classroom would be needed, please email us to check if a larger classroom is available first.

Please note the following:

• We only find general purpose classrooms for classes that have a component type of LEC or DIS with a blank Facility ID in CCS. If the component type is LAB, FWK, IND, or ROT, we will not actively look for a classroom for your class.
• If you notice a class without a room assignment, please notify ocmsched@umn.edu.
• If you need assistance adding a departmental space to a class, email ocmsched@umn.edu.
• Remind instructors to verify their classroom assignment before the first class, as room assignments are subject to change prior to the start of the term.

Reserve capacity seats for spring 2026

If you use a reserve capacity for a class, remember ASR will release all reserved seats on the Thursday before the first day of class each semester. For the spring 2026 semester, all reserved seats will be released on January 15. 

Waitlists for spring 2026

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. For spring, the auto enroll process will run for the final time on January 19, 2026 for all regular sessions and 1st half of term classes. The waitlists will be deleted on January 20, 2026.

If you wish to keep a record of who was on the waitlist for a class, and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first.

Spring 2026 (1263) room assignments

Room assignments for spring 2026 (1263) are now available on the Class Schedule. We still have about 1% left to assign for spring 2026. 

Please remember, many classes already have classrooms assigned. If changes are made to a class (dates, times, etc.), the classroom assigned may be dropped. We are getting down to very few GPC classrooms being available from 9 a.m.–2 p.m. M–Th. If the assigned classroom does get dropped, it may be assigned to a different class. Please let us know as soon as possible if a classroom needs to be reassigned.

Please note the following:

• We only find general purpose classrooms for classes that have a component type of LEC or DIS with a blank Facility ID in CCS. If the component type is LAB, FWK, IND, or ROT, we will not actively look for a classroom for your class.
• If you notice a class without a room assignment, please notify ocmsched@umn.edu.
• If you need assistance adding a departmental space to a class, email ocmsched@umn.edu.
• Remind instructors to verify their classroom assignment before the first class, as room assignments are subject to change prior to the start of the term.

Spring 2026 (1263)

Collaborative Class Scheduling (CCS) is open for spring 2026 class changes. Queued registration for spring 2026 begins Tuesday, November 11, 2025. With spring registration approaching, it is imperative to make final changes to classes. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are set to the correct session. For reference, view session dates by term. Sessions cannot be altered once students are enrolled.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu. After financial aid has been disbursed, the number of credits for a class cannot be altered.
• Confirm grading basis. If changes need to be made, submit changes through Coursedog. After financial aid has been disbursed, the grading basis for a class cannot be altered.
• All date, day, time, and instruction mode changes should be made before students register to minimize student conflicts and confusion. 

Spring 2026 - Variable credit email

We will be identifying all classes with variable credits and sending emails to schedulers, reminding them that if they need to change the number of credits for a class from a variable number to a set number, they need to email ocmsched@umn.edu. 

Spring 2026 (1263)

Collaborative Class Scheduling (CCS) is open for spring 2026 class changes. Queued registration for spring 2026 begins Tuesday, November 11, 2025. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are set to the correct session. For reference, view session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through Coursedog.
• All date, day, time, and instruction mode changes should be made before students register to minimize student conflicts and confusion. 

Spring 2026 (1263) CCS

CCS is open for spring 2026 to make emergent changes to spring 2026 classes. Queued registration for spring 2026 begins Tuesday, November 11, 2025. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are set to the most reflective session. For reference, view session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through Coursedog.
• All date, day, time, and instruction mode changes should be made before students register to minimize student conflicts and confusion. 

Spring 2026 (1263) room scheduling

CCS is currently open for the initial build of the spring 2026 (1263) class schedule and will be closed on July 14, 2025 to make general purpose classroom assignments for spring classes. Please make any changes by the end of the day on Sunday, July 13, 2025.

Prior to CCS closing, make sure to do the following:

1. Work with your faculty and instructors to obtain updated information for the term.
2. Update class information using the CCS pages in PeopleSoft:
• Cancel class sections that will not be offered for this term.
• Set realistic enrollment limits and requested room capacities (+/- 10% of last year’s enrollments).
• Add instructor information and grade access in CCS.
• Adjust non-standard class meeting times to a standard time.
• Review classes outside of the Regular Session to ensure it is in the appropriate academic session (remember that classes in the extended regular session are typically not eligible for financial aid).
• Indicate the required room characteristics (technology, seating styles, etc.) needed to facilitate teaching and learning by using the room characteristic codes accessible on the meetings tab of CCS.
• Email ocmsched@umn.edu to add facility ROOM000TBA or NOROOMREQD to all class meeting patterns that will not require any room assignment or that will meet in a small office space.
• Use 25Live to assign departmental classrooms and labs directly to class sections. Here is a guide to help assign a classroom to a class.
3. Review the Class Scheduling Distribution Summary Report to assess department/college compliance with the distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
• Avoid scheduling class sections in high-demand periods/days.

Spring 2026 (1263) scheduling is in progress

CCS is open for the initial build of the spring 2026 (1263) class schedule and will be closed on July 14th, 2025 to make general purpose classroom assignments for spring classes. Please make any changes by the end of the day on Sunday, July 13, 2025.

Prior to CCS closing, make sure to do the following:

1. Work with your faculty and instructors to obtain updated information for the term.
2. Update class information using the CCS pages in PeopleSoft:
• Cancel class sections that will not be offered this term.
• Set realistic enrollment limits and requested room capacities (+/- 10% of last year’s enrollments).
• Input instructor information and grade access in CCS.
• Adjust non-standard class meeting times to a standard time.
• Review classes outside of the Regular Session to ensure it is in the appropriate academic session (remember that classes in the extended regular session are typically not eligible for financial aid).
• Indicate the required room characteristics (technology, seating styles, etc.) needed to facilitate teaching and learning by using the room characteristic codes accessible on the meeting pattern page of CCS.
• Email ocmsched@umn.edu to add facility ROOM000TBA or NOROOMREQD to all class meeting patterns that will not require any room assignment, or that will meet in a small office space.
• Use Astra Schedule to assign departmental classrooms and labs directly to class sections.
3. Review the Class Scheduling Distribution Summary Report to assess department/college compliance with the distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
• Avoid scheduling class sections in high-demand periods/days.

Making spring 2026 (1263) classes eligible for Freshman Full Year (FRFY) registration

Freshman orientation will soon be underway on the Twin Cities campus. During orientation, incoming freshmen have the ability to register for both fall 2025 and spring 2026 at the same time, if set up correctly.

For students to be able to register for spring 2026 classes, the Freshman Full Year (FRFY) course attribute must be added to the class. This is done in the UM CCS Maintain Sched of Class page on the Basic Data tab, as seen below.

Classes with the attribute are open for registration, but only to students with the “FRFY Freshman Full Year Registration” student group on their record.

If you discover your department missed applying the FRFY attribute to a class, the CCS scheduler should add the attribute in CCS. A daily query identifies those classes with a newly added FRFY attribute, and the requisite stopping them from registering for the class is removed to allow freshmen to register. 

Fall 2025 and spring 2026 CCS open

CCS is currently open for fall 2025 and spring 2026 to start making scheduling decisions for the upcoming academic year. CCS will close on March 3, 2025 for fall 2025 to make classroom assignments.

Fall 2025/Spring 2026 Class Schedule roll forward

We will make a copy of the fall 2024 and spring 2025 class information and roll those classes forward to fall 2025 (1259) and spring 2026 (1263) so that schedulers do not need to build a new schedule each term. This process will be done on December 2nd, 2024.

Class sections that do not roll forward are:

• Canceled sections
• Tentative sections
• UGRD Topics classes
• Classes with zero enrollment (excluding directed studies and research)
• Undergraduate classes scheduled in Extended Regular Session (session 011)

Fall 2025 and spring 2026 classes will be available in CCS on December 16th, 2024 to start making updates and changes.