Review fall 1189 final exam schedule and room assignments

The fall 2018 final exam schedule for general purpose classrooms is now available for review in Astra Schedule. Please forward room locations to instructors to ensure they know the location of their final exam.

Be sure to check your department's classes for accuracy. Email the Scheduling Unit at ocmsched@umn.edu as soon as possible if you notice any of the following:

• An exam scheduled for a class that does not require a room 
• An exam missing for a class that should have had one scheduled
• An exam scheduled at a time or place you did not expect

To review your department's final exams, please follow the steps below:

1. Sign into Astra Schedule with your University internet ID and password in the upper right-hand corner of the screen.
2. Click on the “Academics” tab located in the top navigation menu.
3. Click on the “Sections” link at the top of the page.
4. Update the filters in the left column as follows:
• Is Exam = Yes
• Term = Fall 2018
• Subject = Select the subject(s) you schedule
• Campus = Mpls/St Paul
5. Click “Search” at the bottom of the filter column.
6. To save your filter selections for future use, click on the save button next to “Search” at the bottom of the filter column on the left.
7. Export the list to Excel by using the icon located in the middle of the bottom of the page.

Common exam room assignments are available to review separately.

Want a few extra tips and tricks for getting around in Astra Academics? Check out the resources available on ASR’s system support page under Astra Schedule. Still have questions on how to review your final exams? Contact ocmsched@umn.edu.

Final exam policy resources:

• Final exam regulations
• Fall 2018 final exam times
• Fall 2018 common exam times
• University final examination policy

Summer CCS closes October 30, 2018

We are currently in CCS Open Initial Build for summer 2019 (1195) until October 29, 2018. At the end of day on October 29, we will close CCS to make central room assignments. Please make sure to update all class sections prior to CCS closing on Tuesday, October 30, 2018.

Note that new sessions have been added for summer 2019 with new date ranges to better meet the needs of the variety of classes offered (session 027 and 028). Please put classes in session that most closely match the class dates. Review historical classes to make sure it is still the right fit. See session dates on the OCM website.

The following resources for scheduling classes are available:

• Academic session dates by term
• Instructional time guidelines for summer session
• Class schedule production guidelines
• CCS production calendar
• General class scheduling tools

Save the date: Scheduling U

Pre-register for Scheduling U starting November 26, 2018 in Bruininks Hall. Workshops are free and open to any University staff member.

• CCS Tips & Tricks Monday 11/26, 1:00 p.m., 131B Bruininks Hall
  
• ECAS UpdatesWednesday 11/28, 11:15 a.m., 512B Bruininks Hall
  
• Annual Scheduling Update liveFriday 11/30, 11:30 a.m., 131A Bruininks Hall

ECAS rewrite changes go live October 28, 2018

Changes to the Electronic Course Authorization System (ECAS) go live October 28, 2018. Users should clear browsing history, cookies, and caching prior to logging in.

Please note: ECAS proposals at the department (unsubmitted) level that have not been edited since January 1, 2018 will be deleted on Sunday, October 28, 2018. Make edits and save proposals to these prior to Sunday if you want them carried over.

The ECAS rewrite improves system stability, streamlines future development, and is compliant with accessibility standards. Here is a link to our ECAS rewrite handout with visuals.

Roll forward for fall and spring semesters

Fall 2019 (1199) and spring 2020 (1203) class schedules will roll forward on November 11, 2018. This happens two weeks prior to when CCS Open Initial Build begins to allow for data clean up behind the scenes.

As a reminder, classes with the following criteria will not roll forward:

• Topics classes
• Cancelled sections
• Tentative sections
• Classes with zero enrollment (excluding directed studies and research)
• Undergraduate classes scheduled in Extended Regular Session (session 011)

ECAS updates preview sessions

ASR is working to improve the Electronic Course Authorization System (ECAS) system stability, streamline future development, and become compliant with accessibility standards. Changes will go live on October 28, 2018.

You are invited to preview the new look and feel of ECAS on one of the following dates:

• Tuesday, October 16, 1:30-2:30 p.m. in G65 Peik Gym, East Bank
• Wednesday, October 17, 10-11 a.m. in G65 Peik Gym, East Bank

Please pre-register if you plan to attend. If you have questions, contact the ASR Training & Support Team at srhelp@umn.edu or 612-625-2803.

Class scheduling policy feedback requested

The senate committee will be reviewing the class scheduling policy this year. The policy covers all University of Minnesota campuses, except Duluth. There is a desire to have a more uniform approach throughout the policy across campuses. For example, there has been discussion on each campus providing its standard scheduling time grid in the policy.

Feedback is sought on how the policy is working for departments and colleges. For more information, or to provide feedback, please contact Jeremy Todd at toddx012@umn.edu.