Fall grades due by December 27, 2018

The final grades for fall are due Thursday, December 27 at 11:59 p.m. This may be a challenging time for some, but please encourage instructors to submit grades as early as possible. For support regarding grades, contact ASR Training and Support at srhelp@umn.edu or 612-625-2803. Resources are also available on the ASR website.

Canceling classes for spring 2019 with zero and low enrollments

If you do not plan to offer a class, the class needs to be cancelled in CCS as soon as possible and before the start of the term. Failure to cancel a class has a direct impact on students. Please do not try to do workarounds to hide the class from the schedule.

For classes with low enrollment to be cancelled:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS.
2. Notify enrolled students directly to offer alternative options before requesting a class cancellation.
3. Email ocmsched@umn.edu to process your cancellation.
4. ** If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.

For classes with zero enrollments to be cancelled:

1. Change the Class Status to “Cancelled Section” on the Enrollment Control panel of CCS.

Confirm room assignments for spring (1193) and May/summer (1195)

Room assignments for spring 2019 (1193) and May/summer (1195) are available on Class Search. Please review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned. If a class does not need a classroom assignment, please notify ocmsched@umn.edu.

OCM only finds general purpose classrooms for classes with a blank Facility ID in CCS. If the Facility ID field is populated, OCM will not actively look for a classroom for your class. This includes being populated with a virtual space, such as ROOM000TBA, LAB0000TBA, ONLINEONLY, or AHCROOMTBA.

Room assignments are subject to change prior to the start of the term. While this usually only affects a small number of classes, OCM encourages departments and instructors to verify their classroom assignments before first-class meetings.

Add rooms directly to classes using Astra Schedule Academics

Astra Schedule Academics is available to add departmental spaces directly to your classes for the following terms:

• Spring 2019
• May/summer 2019
• Fall 2019

Please note that class changes made in CCS will not be reflected in Astra Schedule until the following day. Likewise, classrooms and labs assigned to fall 2019 classes in Astra Schedule will not be reflected in the Class Schedule until the following day.

For spring 2019 and May/summer 2019, room assignments will be reflected in the Class Schedule the same day.

Astra Academics How-to-guides are available on the ASR Training & Support resources site listed under Astra Schedule.

Grade entry deadlines and reminders

Fall 2018 grades (regular session) are due on Thursday, December 27, 2018. A complete list of grading due dates, how-to guides, and policies are available on the ASR website >>>

Summer 2019 production cycle

CCS has re-opened for emergent changes to the class schedule for May/summer 2019 (1195). Department schedulers may update class information (cancel, add, or change) directly in CCS. As a reminder, changes to meeting time(s) or to enrollment capacities greater than the current room capacity will result in loss of room assignment.

Room assignments are subject to change prior to the start of the term. OCM encourages instructors to verify their classroom assignment before the first class meeting.

Queued registration for May/summer 2019 begins Thursday, March 7, 2019. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are set to the most reflective session. For reference, view session dates by term here.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through ECAS.
• All date, day, and time changes should be made before students register to make sure to minimize student conflicts.

(Edit: A previous version and the Scheduling Update had the year in the title listed as 2018 instead of 2019.)

ECAS or ERG questions reminder

Please send all ECAS or ERG questions or concerns directly to srhelp@umn.edu. This will help distribute work among all staff responsible for processing, and your email may be resolved quicker. Thank you.

Thanks for attending Scheduling U

Thank you to everyone who took some time out of your busy schedules to attend a Scheduling U workshop. For those who were unable to attend, please see the presentations below:

• CCS Tips & Tricks
  
• Working with waitlists and class permissions handout
  
• Additional CCS How-to guides
  
• ECAS Updates
  
• Annual Scheduling Update live

Extended weekend classroom hours during finals week

The last day of instruction for the fall 2018 semester is Wednesday, December 12. Dates for final exams and study days are listed below:

• Study days
• Thursday, December 13, and Sunday, December 16, 2018
• Final exam dates
• Friday, December 14 to Saturday, December 15, 2018 
• Monday, December 17 to Thursday, December 20, 2018

On the weekend dates below, some classrooms will have extended hours to meet the needs of students and faculty during finals week:

• Saturday, December 15, 2018
• All general purpose classrooms will be open from 7:00 a.m. to 10:00 p.m.
• Sunday, December 16, 2018
• All classrooms in the following buildings will be open from 7:00 a.m. to 10:00 p.m: 
• East Bank: Bruininks Hall, Folwell Hall, Keller Hall, Nicholson Hall, Rapson Hall
• West Bank: Blegen Hall, CSOM, Hanson Hall, Humphrey Center
• Saint Paul: McNeal Hall, Peters Hall, Ruttan Hall

Please note: building hours may vary from our standard classroom hours of operation. Be sure to carry your U Card with you at all times. For more information about specific building hours, visit the individual building details page via the Campus Maps website.