Welcome to fall semester 2019!

Greetings,

The Office of Classroom Management (OCM) welcomes you to the start of the fall 2019 semester! We recommend taking the following 3 steps to best prepare:

Step 1: Confirm your classroom
Go to the Teaching tab of MyU now to locate your room assignments. We encourage you to record your room assignment before the start of the term when we experience a high volume of traffic in the system. We ask students to do the same, so please minimize any room change requests. While in MyU, you can also access and print your class roster. More how-to guides for Faculty Center and Advisor Center are available on the ASR website.

Step 2: Check your tech
Use Room Search to learn about the features, layout, and equipment in your classroom. Classroom equipment instructions are available to show you how to use the equipment in your classroom.

Step 3: Know your resources
OCM is available to help with your questions about general purpose classrooms. We are also available for a hands-on consultation for classroom equipment and technology upon request.

We answer calls Monday through Friday, 7:30 a.m. to 4:00 p.m. Messages left at the hotline after hours are monitored by an on-call manager.

• Call: Classroom Support Hotline at 612-625-1086
• Email: classrm@umn.edu
• Feedback form: https://z.umn.edu/OCMFeedback

Please note that all OCM classrooms are equipped with ADA compliant tables and chairs. We work closely with the Disability Resource Center to accommodate student needs and ask for your help in ensuring the furniture is available for those who need it.

We wish you a great start to the semester!

Jeremy Todd
Director, Office of Classroom Management
Academic Support Resources, Office of Undergraduate Education

Make final changes to fall 2019 classes by Friday, August 23

It is imperative to make final changes to classes as soon as possible. Late class changes can negatively impact student financial aid eligibility, retention, and degree progress. It is the department’s responsibility to make changes prior to this deadline.

Changes that should be made by August 23, 2019, include:

• Credit changes of any kind (e.g., reduction, addition, variable to set, set to variable, etc.)
• Grading basis changes of any kind (e.g., A-F only to S-N only, S-N to A-F only, etc.)
• Class cancellations
• Career changes
• Repeat allowance updates
• Component changes

After August 23, ASR will formally review each class change requested. Many changes are not directly accommodated after students are enrolled and financial aid has been disbursed.

How do I make the change requests?

Changing credits

• If choosing a set number of credits for a variable credit class, request your changes by emailing ocmsched@umn.edu.
• If a reduction or addition to course credits needs to be made, submit your changes through ECAS.

Changing grade basis, career, component, and/or repeat allowances

• Submit your changes through ECAS.

Canceling a class with low enrollment

1. Change the Class Status to “Stop Further Enrollment” (on the Enrollment Control tab of CCS).
2. Notify all enrolled students directly and offer alternate options.
3. Email ocmsched@umn.edu to process your cancellation (and drop students).

Note: If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.

Canceling a class with zero enrollment

• Change the Class Status to “Cancelled Section" (on the Enrollment Control tab of CCS).

Confirm room assignments for fall 2019 (1199)

Room assignments for fall 2019 are available on the Class Schedule. Review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned.

Please note the following:

• Classes with zero and low enrollments are continuing to be centrally monitored if they are assigned a general purpose classroom. Email ocmsched@umn.edu as soon as possible if a class will no longer be offered or for assistance moving a class to a departmental space.
  
• There is an increased demand for classroom space on Tuesdays and Thursdays from 9:05 a.m.-12:05 p.m. If you can move a class to a departmentally controlled room during those times, please let us know.
  
• If you notice a class without a room assignment, notify ocmsched@umn.edu ASAP to work to find a classroom. We are aware that not all classes have been assigned a room during peak times.
  
• Remind instructors to verify their classroom assignment before the first class, as room assignments are subject to change prior to the start of the term.