Spring 2022 classroom assignments

Room assignments for spring 2022 (1223) are still in progress. If a class does not need a general purpose classroom assignment and you have not yet been assigned a departmental space, please notify ocmsched@umn.edu.

OCM only works to find general purpose classrooms for classes that are non-lab sections with a blank Facility ID in CCS. If the Facility ID field is populated, OCM will not actively look for a classroom for your class. This includes being populated with a virtual space, such as:

• ROOM000TBA (room to be assigned) - the CCS scheduler will be adding a departmental or other room to a class section or meeting pattern.
• NORMREQD (No room required) - no room is required for the class section and/or meeting pattern.
• ONLINEONLY (online only) - the class section or meeting pattern of the class will be conducted completely online, so no classroom is needed.
• REMOTE (remote instruction) - the class section or meeting pattern of the class will be conducted remotely, so no classroom is needed.
• AHC000TBA (AHC room to be assigned) - no GPC is needed.
• LAB000TBA (lab section - room to be assigned) - no GPC is needed.
• NO000PRINT - the class section has the “schedule print” box unchecked.

All room assignments are subject to change prior to the start of the term. While this usually only affects a small number of classes, we encourage departments and instructors to verify their classroom assignment before the first class meeting.

Fall 2021 opt-in final exams

Final exams have been scheduled in classrooms for fall 2021 for those who filled out the In-Person Final Exam Request form.

To review your department's final exams, please follow the steps below:

1. Sign in to Astra Schedule with your University internet ID and password in the upper right-hand corner of the screen.
2. Click on the “Academics” tab located in the top navigation menu.
3. Click on the “Sections” link at the top of the page.
4. Update the filters in the left column as follows:
• Is Exam = Yes
• Term = Fall 2021
• Subject = Select the subject(s) you schedule
• Campus = Mpls/St Paul
5. Click “Search” at the bottom of the filter column.
6. To save your filter selections for future use, click on the save button next to “Search” at the bottom of the filter column on the left.
7. Export the list to Excel by using the icon located in the middle of the bottom of the page.

Common exam room assignments are available to review separately.

Final exam policy resources:

• Final exam regulations
• Fall 2021 final exam times
• Fall 2021 common exam times
• University final examination policy

If a change is needed for a final exam, please continue to fill out the Final Exam Change Request form.

Requesting specific room characteristics

Updating room characteristic information provides OCM with information about the type of room in which the instructor would like to teach. It also helps students and instructors by not having to move a class during the first week of classes because the instructor didn't get the type of room they wanted.

Tips for getting the right classroom:

• Check with the instructor to verify the appropriate room characteristics.
• Don't request room characteristics that conflict with each other (e.g., Active Learning Classrooms and Tablet Arm Chairs or West Bank and East Bank).
• Use the Room Search tool to learn which rooms have which room features.
• Choose a maximum of four room characteristics. Choosing multiple room characteristics limits the number of possible classrooms.

If you have special requests that cannot be documented using CCS (disability requirements, instructors teaching back-to-back classes, etc.), please send an email to ocmsched@umn.edu.

Spring 2022 - Variable credit email

With spring registration approaching, it is imperative to make final changes to classes requiring set credits and/or changes to grade basis. After financial aid has been disbursed, the grading basis and the number of credits for a class cannot be altered.

We will be identifying all classes with variable credits and sending an email to schedulers reminding them if they need to change the number of credits for a class from a variable number to a set number to email ocmsched@umn.edu.

If you need to make a change to the grading basis of a course, submit it directly through ECAS.

How-to Guides and User Guides

“How-to guides” are geared towards instructors (and proxies) to help with various class set-up questions, such as “Printing a Class Roster with Photos” or “Entering Final Grades.”

A list of PeopleSoft Campus Solutions “User Guides” are also available to help with various common business processes in PeopleSoft. You’ll find helpful guides on Program/Plan setup, Service Indicators, CCS, and more.

Both sets of guides can be found on the Academic Support Resources (ASR) website.