Fall 2023 (1239) general purpose classroom assignments

We have assigned all fall 2023 classes into general purpose classrooms (GPC). Please review room assignments for fall 2023 and encourage instructors to view room assignments on the Class Schedule. Instructors may also view GPC capacities and room layouts on OCM’s Room Search.

Please notify ocmsched@umn.edu if you need assistance with any room change requests.

Canceling classes for fall 2023 with zero and low enrollments

If you no longer plan to offer a class because of low enrollment, the class needs to be canceled in CCS as soon as possible and before the start of the term. Failure to cancel a class in a timely manner will have negative financial aid and degree progress impacts on students. 

Starting Monday, August 28, ASR will formally review each class cancellation request and follow up with departments regarding specific concerns. This review includes an individual degree progress and financial aid impact assessment of each student currently enrolled. 

For canceling classes with students enrolled, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS.
2. Notify enrolled students directly of class cancellation, and offer alternative options before requesting the class to be canceled.
3. Email ocmsched@umn.edu to process your cancellation.
1. **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.

For canceling classes with zero enrollments, no review is required:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS
2. Click Save

Check fall term instructor assignments

You can have a positive impact on classes and students when you enter complete and correct instructor information. Maintaining accurate information gives instructors appropriate access to their: 

• Online class rosters
• Canvas site
• Grade rosters 

Students also benefit from knowing who their instructors will be as they begin their semester. CCS schedulers should verify the following instructor information per class section for fall 2023: 

• Correct Instructor information
• Use the minus button to delete any instructors or proxies that should no longer be listed.
• Accurate instructor role (e.g., Primary Instructor, Secondary Instructor, Teaching Assistant, Proxy)
• Appropriate grading access (e.g., Approve, Grade, None)
• Note: All teaching assistants should be entered with the role of “TA.” Additionally, undergraduate teaching assistants can not have grade access. 

You can also run the Classes Missing Instructor Information report found in the MyU Reporting Center, under Student Services, then Course Scheduling. This report identifies active scheduled classes with enrollment that do not have any instructor information listed, per college.

Spring 2024 (1243)

CCS opens soon to make emergent changes to spring 2023 classes. Queued registration for spring 2024 begins Tuesday, November 14, 2023. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration: 

• Confirm session dates are set to the most reflective session. For reference, view session dates by term. 
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu. 
• Confirm grading basis. If changes need to be made, submit changes through Coursedog after go-live. 
• All date, day, time, and instruction mode changes should be made before students register to minimize student conflicts and confusion.

Waitlists for fall 2023

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. 

For fall, the auto enroll process will run for the final time on September 4, 2023 for all regular sessions and 1st half of term classes. The waitlists will be deleted on September 5, 2023. 

If you wish to keep a record of who was on the waitlist for a class and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students need to obtain a permission number before they register, and those permissions can be given to the students who were on the waitlist first.

Fall 2023 final exams

If an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom. This same form can also be used to inform us of any final exam changes (date/time or alternate seating). You can submit up to five classroom/change requests per submission.

The deadline to submit these requests for fall 2023 is November 10, 2023. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

Coursedog going live August 21

The new course and program approval system, Coursedog, will launch on August 21, 2023. Training is available in the training hub for those who currently have edit or approval access in ECAS (Course) or PCAS (Program) to complete. The four training modules are:

• Course Author (for ECAS editors)
• Course Approver (for ECAS approvers)
• Program Author (for PCAS editors)
• Program Approver (for PCAS approvers)

If you did not have edit or approval access in ECAS or PCAS before but could view information in either system, you will have the same “view only” access in Coursedog once it goes live. Additional information can be found on the Coursedog Project website.