CCS user workshops

Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.

These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15–20 minute presentation with time for discussion). 

To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics 

• Aug 12 - Start of Term Reminders
• Sept 9 - Power of Proxy

Summer 2025 final exams

Summer term does not have a final exam week and University policy states that summer final exams must be scheduled during the regular meeting time of the course on the last day. All required class meetings must be entered in the class scheduling system (CCS). Therefore, the final exam meeting time needs to be included in the class meeting pattern if it is on a different day/time or for extended time beyond the regular meeting. 

Canceling classes for fall 2025 with zero and low enrollments

If you do not plan to offer a class, the class needs to be canceled as soon as possible and before the start of the term. Failure to cancel a class in a timely manner may have financial aid and degree progress impacts on students. 

For classes with low enrollment to be canceled, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS and save.
2. Notify enrolled students directly to offer alternative options before requesting a class cancellation.
3. Email ocmsched@umn.edu to process your cancellation.
• **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.

For classes with no students enrolled:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS.
• Save.  

Fall 2025 (1259) general purpose classroom assignments

Please review room assignments for fall 2025 and encourage instructors to view room assignments on the Class Schedule. Instructors may also view GPC (general purpose classroom) capacities and room layouts on OCM’s Room Search. 

Please notify ocmsched@umn.edu if you need assistance with any room change requests.

Waitlists for fall 2025

As a reminder, the auto-enroll from waitlist process will run for the last time the day before a session begins, and waitlists will be deleted the first day of the session.

For fall, the auto-enroll process will run for the final time on September 1, 2025 for all regular sessions and first half of term classes. The waitlists will be deleted on September 2, 2025.

• If you wish to keep a record of who was on the waitlist for a class and in what order, we suggest saving a copy of the list prior to its deletion. 
• If you want the formally waitlisted students to register before other students, add departmental or instructor consent to that class section. Students need to obtain a permission number before they register, and those permissions can be given to the students who were on the waitlist first.

Reserve capacity seats released August 28 for fall 2025

If you use a reserve capacity for a class, ASR will release all reserved seats on the Thursday before the first day of class for each semester. For the fall ‘25 semester, all reserved seats will be released on August 28, 2025. 

Fall 2025 final exams

If an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom. This same form can also be used to inform us of any final exam changes (date/time or alternate seating). You can submit up to five classroom/change requests per submission.

The deadline to submit these requests for fall 2025 is November 7, 2025. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

Spring 2026 (1263) CCS

CCS is open for spring 2026 to make emergent changes to spring 2026 classes. Queued registration for spring 2026 begins Tuesday, November 11, 2025. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are set to the most reflective session. For reference, view session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through Coursedog.
• All date, day, time, and instruction mode changes should be made before students register to minimize student conflicts and confusion. 

25Live tips and reminders

To find a single course in 25Live, from the dashboard, click on the Go To Search button, select Events, and enter the course you want to see with the term code (example: HIST 1463 1259), and Search. All offerings of that class will appear.

Classroom managers will soon get an email whenever someone requests the use of your room.

At this time, GPC classroom requests for academic classes should still be emailed into ocmsched@umn.edu, like was done previously with Astra. Any GPC classroom requests for academic classes in 25Live will be denied, and you will be asked to re-send the request via email to ocmsched@umn.edu.

We continue to have drop-in Zoom sessions for departmental room managers to connect with OCM and other room managers to address questions you may have or learn from questions asked by your peers. You can find the drop-in sessions on our scheduling calendar (typically Tues and/or Thurs). To attend simply add the class schedule production calendar to your Google Calendar and join the Zoom:

• Add to U of M Google calendar
• Add to general Google calendar