CCS user workshops

The Scheduling team provides monthly CCS user workshops in which we connect with the departmental schedulers and review relevant topics. These workshops are held over Zoom on the second Tuesday of the month from 11:00–11:30 a.m. (15–20 minute presentation with time for discussion). 

To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• May 12 - Room Characteristics
• June 9 - 25Live
• July - No CCS workshop

If there is an upcoming topic you would like to discuss, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like to discuss in future workshops, please let us know.

Spring 2026 final exams

The list of final exams and common exams that have been scheduled is available on the Spring 2026 Final Exam and Common Exam scheduled rooms spreadsheet.

If you do not see a class on that list and know the class intends to have an in-person final exam, please fill out the final exam request as soon as possible.

Spring 2026 grades due soon

A complete list of grading due dates, how-to guides, and policies is available on the ASR website. 

May/Summer 2026 updates

May session begins on May 18. Please contact ocmsched@umn.edu about May/Summer classes if:

• A class does not have a room assignment and needs one.
• A variable credit class needs to have a set number of credits for summer 2026.
• After financial aid has been disbursed, the number of credits for a class cannot be altered.
• A class with enrollment needs to be canceled.

Waitlist troubleshooting

There are three common reasons why students on the waitlist are not automatically enrolled:

1. The “Auto Enroll from Waitlist” process has not run yet. 
• Remember, if you increase the number of seats OR a student drops from the class, leaving a seat available (that has a waitlist with students waiting), the Auto Enroll from Waitlist process will run overnight.
2. The student was justifiably not enrolled for a reason, and they received an email as to why they could not be enrolled.
• Wouldn’t it be nice if you could also see the message sent to the student? Well, you can! As a CCS scheduler, you have access to the system-generated emails sent to students when they auto-enroll from the waitlist process runs for a class, per term, on the UM Waitlist Email History page (Records and Enrollment > Term Processing Waitlist > UM Waitlist Email History). 
3. The “Auto Enroll from Waitlist” checkbox on the class section is NOT checked.
• If this box is unchecked, the Auto Enroll from Waitlist process will NOT run for that section. Instead, the class will look open for any student to enroll, even if there are students sitting on the waitlist.
• CCS schedulers can find this checkbox on the UM CCS Maintain Schedule of Classes page > Enrollment Control tab. The checked box serves the following two functions: 
• Triggers the Auto Enroll from Waitlist process if a seat is available.
• Gives priority to students on the waitlist, so open seats are not taken by other students (before Auto Enroll from Waitlist runs).

Review room assignments for fall 2026 (1269)

While OCM is still working to assign classrooms for all classes,  room assignments for fall 2026 are available on the Class Schedule.

• Review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned. 
• There are some days and times when we do not have classroom space available. 
• If you are planning to schedule some classes in a departmental space, please notify ocmsched@umn.edu if you need assistance or if a general purpose classroom will become available as a result. 

Also, please remind instructors that room assignments are subject to change before the start of the term, so they should check the schedule again closer to the semester's start.

Making spring 2027 (1273) classes eligible for Freshman Full Year (FRFY) registration

Freshman orientation will soon be underway on the Twin Cities campus. During orientation, incoming freshmen have the ability to register for both fall 2026 and spring 2027 at the same time, if set up correctly.

For students to be able to register for spring 2027 classes, the Freshman Full Year (FRFY) course attribute must be added to the class. This is done in the UM CCS Maintain Sched of Class page on the Basic Data tab, as seen below.

Classes with the attribute are open for registration but only to students with the “FRFY Freshman Full Year Registration” student group on their record.

If you discover your department missed applying the FRFY attribute to a class, the CCS scheduler should add the attribute in CCS. A daily query identifies those classes with a newly added FRFY attribute, and the requisite stopping them from registering for the class is removed to allow freshmen to register. 

Fill out the Scheduling Update Feedback Questionnaire

The ASR UX team is gathering feedback from readers about their experience with our newsletters. If you would like to participate and give feedback on the Scheduling Update, please fill out The Scheduling Update Questionnaire. The questionnaire should take around 5-10 minutes to complete.

Please clean up your instructor data!

A recent audit of instructor data found several hundred instructors who are no longer employed by the university were assigned to class sections. Please remember to remove any instructors, proxies, TAs, etc. when you are updating CCS each semester.

Instructional hours

We get a fair amount of questions from schedulers trying to figure out how many instructional hours are required for a class. On our classroom website, under Classes, we have a page dedicated to helping figure out how many instructional hours are needed to be scheduled per term. You can also find standard meeting time information on this page.