The Executive Oversight Committee, with the support of President Kaler, officially established the go-live period for the Enterprise Systems Upgrade Program (ESUP): February 2015. For more information, visit the ESUP blog.
Wednesday, February 19, 2014
Campus filters now available in Astra Schedule
Twin Cities campus filters are now available in Astra Schedule as an option for the "view only" grid calendars.
To view calendars with these filters, please complete the following steps:1. Visit the Astra Schedule home page, but do not log in.
2. Click on the "Calendars" tab, then "Scheduling Calendars."
3. In the upper right-hand corner, choose the "View-Only Twin Cities General Purpose Classrooms" calendar.
4. Once the campus calendar loads, go to "Filter" on the upper right-hand side of the screen. In the drop-down menu, choose All East Bank, All St. Paul, or All West Bank.
5. All rooms for the chosen area will appear. Scroll down to see the activity for each date selected.
LET retirement in spring 2015 (1153)
With the upgrade to PeopleSoft 9.0, the LET ("Lecture Workaround") course component will be retired. PeopleSoft 9.0 has a more flexible approach for classes that typically meet as a multi-component class but sometimes offered as a single component class. The LEC component will work for the classes formerly using LET.
Effective for spring 2015 (1153) classes, the LET course component will no longer be necessary. To assist with data preparation, all classes currently listed as LET scheduled for spring 2015 (1153) have been converted to LEC (1143, 1145, and 1149 will all continue to use LET). You will notice this change in ECS for spring 2015. All classes for future terms with a LET component will be batch updated in the Schedule of Classes to a LEC prior to the upgrade. No extra effort on your part is required.
The retirement of the LET removes a confusing workaround--a win for ESUP!
Summer 2014 (1145) room assignments
Review the Class Schedule for your department to ensure all classes requiring a general purpose classroom have been assigned a room for May term and summer session. Contact Scheduling with any questions.
Note that room assignments are subject to change prior to the start of the term. While this usually only affects a small number of classes, the Office of Classroom Management (OCM) encourages instructors to verify their classroom assignment before the first class meeting.
Remember to cancel classes that will not be offered for summer session (1145). This will ensure the room assignment is released and that students can plan accordingly for the summer session.
Scheduling classes on multiple campus locations
There has been an increasing trend in departments scheduling classes on multiple campus locations (East Bank, West Bank, and/or St. Paul). Please remember when entering your data for fall 2014 (1149) and spring 2015 (1153) that setting a campus location is a two-step process involving two equally important fields.
Make sure the location field on the Basic Data panel in ECS is set to the correct campus location (it defaults to East Bank). This is the field that populates on the Class Schedule.
Make sure you select East Bank, West Bank, or St. Paul as a room characteristic on the Meetings panel in ECS. This is the field that informs the scheduling unit where you want the class to meet.
Fall 2014 (1149) period 1 closes Feb. 26
The last day of ECS period 1 for fall 2014 (1149) is Wednesday, February 26. Remember to delete any class sections in ECS that have rolled forward but will not be taking place during either term. You can delete courses/sections by clicking on the minus button on the Basic Data panel of "Maintain Schedule of Classes" in ECS.
Resources for scheduling classes are available on the OCM website.
Final exam scheduling for spring 2014 (1143)
Final exam scheduling for spring 2014 has begun. Please notify Scheduling as soon as possible if a course section will not require a general purpose classroom during finals week. Email ocmsched@umn.edu with the subject line "Spring 2014 Final Exam" and the designator/section number(s) in the text.
Be sure to submit ASR form 163 or 123 to request a change in day, time, or location of the exam. While we do our best to accommodate special requests, please be aware there is a possibility that your request may not be fulfilled.
The spring 2014 final exam schedule and regulations are posted online.
Wednesday, February 5, 2014
Building access pilot program
The University recently implemented a Building Access Pilot Program in select buildings on West Bank. The program aims to increase security by limiting building hours in the evenings and on weekends. With a few exceptions (residence halls and research areas, for example), campus buildings are open to the public. The program will improve safety by limiting access outside of regular University business hours to UCard-carrying students, faculty, and staff.
West Bank buildings part of the Building Access Pilot Program include:
- Anderson Hall
- Elmer Anderson Library
- Barker Dance Center
- Carlson School
- Hanson Hall
- Mondale Hall
- Regis Center for the Arts
A list of pilot program buildings and their hours is available. The remaining buildings on West Bank will be changed the middle of spring semester, and the rest of the Twin Cities campus during the summer.
Sneak Peek: new self-service centers in PeopleSoft 9.0
Two "sneak peek" videos on the new Faculty Center and Advisor Center are now available. The videos provide an overview on how these centers will benefit users. The ESUP Student Training Team will be developing more in-depth tutorials and documentation of this new functionality before ESUP goes live.
Monitoring general purpose classroom demand
Before ECS period 1 closes, be sure your department is in compliance with the scheduling distribution policies. Check this demand using the Class Scheduling Distribution Summary. See the class scheduling policy FAQs for more details on how classroom demand is determined.
A class is not considered part of your department's general purpose classroom demand in the Class Scheduling Distribution Summary if the facility ID field in ECS is populated with a departmentally controlled space or ROOM000TBA or NOROOMREQD.
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