The 2016-2017 CCS Production Calendar is now available.
Please note that some of the dates are still tentative. The production calendar will be updated as academic calendar dates across all system campuses are finalized. If you have not added it already, you can add the Class Schedule Production Calendar to your Google calendar. With this option, you can be sure that important scheduling dates are always available.
Remember to cancel classes with no enrollment for fall 2015 (1159). This will ensure the room assignment is released and the class is accurately displayed on the Class Schedule.
Room assignments for fall 2015 are available on the Class Schedule. Please review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned. Contact Scheduling with any questions about general purpose classroom assignments.
If reserved group seats have not been released by departments, Academic Support Resources (ASR) will do so for fall 2015 (1159) on Friday, September 4. Reserved group seats are always released the Friday before the first day of class each semester.
You may choose to release reserved seats prior to September 4 to increase enrollment. Guidelines for the Management of Reserved Group Seats are available to help department schedulers determine the appropriate release date. For questions on how to release reserved seats, contact the Student Records Training Team.
As we head into the fall semester, you may find yourself completing tasks (such as placing a class into a departmental classroom or cancelling a section) for which the process changed during the Upgrade. The ASR Training and Support team has posted Upgrade-related training materials on their web page for your reference. You'll find guides to Astra Schedule, Faculty Center, Collaborative Class Scheduling, and more.
Also remember to use the UPK for support while working in PeopleSoft Campus Solutions. If you've not used the UPK before, get started with this great tool by checking out the UPK quick start guide.
Several general purpose classrooms received environment or technology updates during the summer, including the following: Major renovations:
The Office of Classroom Management (OCM) has a resource to search for classrooms. The General Purpose Classroom Search allows you to find classrooms that meet your specifications. You can filter by campus, building, capacity, and/or feature. You can also view room details, including capacities, layout, photo, links to campus maps, and room schedule.
There are a large number of classes on the fall 2015 (1159) class schedule with a room assignment but no enrolled students. If you do not plan to offer a class, cancel the class in CCS as soon as possible. Simply changing the enrollment capacity to zero and checking the "no print" box in CCS will not release the classroom assignment. The class must be cancelled directly in CCS.
For classes with low enrollment that you plan to cancel, email ocmsched@umn.edu to process your cancellation. If your college requires collegiate approval for cancellation with low enrollment, refer to your college procedures. Remember to always notify enrolled students directly prior to requesting a class cancellation.
Students and others using the Class Search may wish to search for only those classes offered in a completely online format. The manner in which class schedulers set up completely online classes, so that they are searchable on this criterion, has changed slightly.
Beginning no later than the Spring 2016 schedule, CCS schedulers should enter the following information on UM CCS Maintain Schedule of Classes Basic Data tab when scheduling a completely online class:
Those using the Class Search will then be able to search for completely online class offerings by selecting “Online Class” as the Course Attribute, or “Completely Online” as the Mode of Instruction.
If making changes to a class meeting pattern or enrollment capacity after a classroom has already been assigned, schedulers will notice that the classroom assignment does not immediately drop from the meeting pattern’s Facility ID display. Rather, OCM monitors changes to meeting patterns and enrollment capacities to make sure that classrooms do not double book or exceed the maximum capacity following a change. Classes needing a General Purpose Classroom reassignment will receive one. Schedulers can be proactive by checking the room calendars and capacities in Astra Schedule prior to making these changes in CCS.
CCS schedulers should take care when entering instructors for multiple meeting pattern classes. Incomplete entry of instructors can result in some pitfalls to grade roster access and the students' academic schedules on MyU.
When scheduling classes with multiple meeting patterns, make sure to have an instructor with Grade Approve access entered onto each of the meeting patterns. This ensures that instructors with grading responsibilities have access to their grade rosters when it comes time to enter the grades.
When using an Instructor Role of Primary Instructor in CCS, be sure to enter a Primary Instructor for each meeting pattern of multiple meeting patterns classes. Doing so ensures that all meeting patterns are correctly displayed for the enrolled students on their academic schedules in MyU.
To facilitate the registration for our newest undergrads, Class Search is modified for spring 2016 (1163) to display only undergraduate classes that are open for freshmen full year registration (FRFY).
If your classes do not have the class attribute FRFY, they will not show up in the Class Search until summer orientation is completed and fall term begins, September 8, 2015. However, you can still find them in the Class Schedule Summary Report in the Reporting Center, or in Course Enrollment Status in Student Center.
You may notice classes without the attribute FRFY have Stop Further Enrollment status on the Enrollment Control page. An ASR nightly process puts Stop Further Enrollment status on all non-FRFY classes. Once fall term begins, ASR will return these classes back to Active status, and they will again be listed on the Class Search.
Are you scheduling classes in departmental conference rooms or classrooms? The UMN Office of Information Technology wants to ensure that all academic spaces have adequate WiFi coverage in time for the fall semester.
To help do that, it's important for faculty and staff members to take a few minutes to check the classroom's access to the "UofM Secure" WiFi network. If you identify any classrooms with inadequate coverage, please contact OIT Technology Help at 612-301-4357 or mark the location using UMN IT's online WiFi feedback tool: WiFi.umn.edu.