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Wednesday, April 19, 2017

CCS closes on April 24 for spring 2018 (1183)

We are currently in CCS Open Initial Build for spring 2018 (1183) until April 23, 2017. On April 24, we will close CCS to make central room assignments.

By the end of the day on April 23, please make sure to:
  1. Work with your faculty and instructors to obtain updated information for the term.
  2. Update class information using the CCS pages in PeopleSoft.
    • Cancel class sections that will not be offered this term.
    • Set realistic enrollment limits and requested room capacities (+/- 10% of last year’s enrollments)
    • Input instructor information and grade access in CCS. 
    • Adjust non-standard class meeting times to a standard time
    • Review classes outside of the Regular Session to make sure it is in the appropriate academic session (remember that classes in the extended regular session are typically not financial aid eligible).
    • Indicate the required room characteristics (technology, seating styles, etc.) needed to facilitate teaching by using the room characteristic codes accessible in the meeting pattern page of CCS.
    • Email ocmsched@umn.edu to add facility ROOM000TBA or NOROOMREQD to all class meeting patterns that will not require any room assignment or that will meet in a small office space.
    • Use Astra Schedule to assign departmental classrooms and labs directly to class sections. If you are not able to get these assignments made in Astra Schedule by the end of the day on April 23, please email ocmsched@umn.edu to make the assignments for you. This will ensure your class is not unnecessarily assigned a general purpose classroom. 
  3. Review the Class Scheduling Distribution Summary Report to assess department/college compliance with distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
  4. Avoid scheduling course sections in high demand periods/days.
All room requests sent to ocmsched@umn.edu will be queued until after the batch scheduling run for fall semester has been complete. They will be reviewed in mid-May, and we will try to accommodate as many requests as we can, but we cannot guarantee specific room requests.