Summer 2020 (1205) class cancellation process

The direction from Provost Croson has been to encourage units to consider expanding its summer offerings, particularly for high-demand undergraduate courses, as an opportunity for students to make progress on their degree. As a result, we will be altering the review process for summer cancellations.

Please still email all class cancellation requests to ocmsched@umn.edu. Cancellations with student enrollments will be escalated for review by the Associate Deans and the Vice Provost prior to being processed in PeopleSoft. Your requests may take longer than usual to process, but we will work to have them reviewed as efficiently as possible.

Spring 2021 (1213) CCS date changes

Historically, we have closed CCS for Spring 2021 in late April in an effort to ensure room placements for all the Freshmen Full Year Registration classes prior to orientation. While registration for freshmen will still begin in June, we know you are busy juggling multiple priorities during this time. To make the process easier this year, CCS will stay Open for Spring 2021 through May 31 and will be closed from June 1, 2020 to June 30, 2020.

Summer 2021 (1215) roll forward

Class data entered into CCS rolls forward from the same term in the previous year (e.g., summer 2020 to summer 2021) as a convenience to schedulers. Typically, we would roll this data forward in September, but due to the ever changing schedule for summer 2020, it rolled forward on Thursday, April 9, 2020. This will ensure that when planning for May/Summer 2021, you will have better data to work with for your schedules. The 2021-22 Production Calendar will be available in late July. You will have access to 1215 in CCS in October 2021.

CCS is Closing Early for Summer 2020

Good afternoon,

President Gabel shared yesterday that upcoming summer term classes (for undergraduates, as well as for graduate and professional students) across the University system will be conducted through alternative instruction. We recognize that the transition to alternate instruction will be challenging, and we are here to work with you on setting up your classes.

To ensure the accuracy of online class setup, we are closing CCS for class setup for summer 2020 (1205) on Wednesday, April 8, 2020. You will still have access to add/change instructors via UM Class Instructor Setup (Curriculum Management > Schedule of Classes > UM Class Instructor Setup). All other class updates should be submitted to ocmsched@umn.edu.

Note: ECAS Approval for online delivery is NOT required for summer 2020.

Room assignments for summer classes will be removed this week, and OCM Scheduling will update your classes to an online delivery mode (as applicable).

If any changes are needed for a Summer 2020 class, email ocmsched@umn.edu. In the subject of the email, please include the term, subject, course number, and section number. In the body, let us know what is changing.

Some examples of changes:

• MTG Pattern: (e.g., days and times in synchronous or indicate “No Mtg Pattern” if asynchronous)
• Enrollment Cap
• Waitlist Cap
• Class Status (e.g., Active, Tentative, Cancelled, Stop Further Enrollment)
• Reserve Seats

This change in process ensures that classes are set up with the most accurate information available for students and that student services fees, financial aid, and tuition are attributed correctly. As always, please let us know if you have any questions, comments, or concerns.

Stay well,

Scheduling Unit | Office of Classroom Management | classroom.umn.edu
Academic Support Resources | asr.umn.edu
Office of Undergraduate Education | undergrad.umn.edu/
University of Minnesota | umn.edu

Spring 2020 final grade rosters won't be available until after April 30

The deadline for students to change their grading basis for the spring 2020 term has changed to April 30. This means that final grade rosters will not be created until after that deadline. However, if you or an instructor needs access to a final grade roster before April 30, contact SRHelp@umn.edu.

Spring 2020 final exams

All final exams will be conducted online this semester. For more information, please see the Spring 2020 Final Exams - FAQ. Additionally, visit COVID-19 Academic Planning FAQ for the most recent provost information regarding academic planning.

Summer 2020 scheduling

Summer classes will also be conducted completely online. A message was sent out yesterday that explains the early closing of the CCS pages in PeopleSoft and how to update classes going forward.

Fall 2020 online classes

We understand registration is beginning this week. So class sections that will be offered online for Fall 2020 need to make sure the course is updated in ECAS. (This requirement was waived for Spring and Summer because of our current situation).

If you are offering an online section of a class, and the course does not currently state it can be offered online in ECAS, please update the course for Fall 2020 in ECAS before the start of the semester.

Making changes to variable credit/grading basis

With May/summer session nearing and fall registration underway, it is imperative to make final changes to classes requiring set credits and/or changes to grade basis. After financial aid has been disbursed, the grading basis and the number of credits for a class cannot be altered.

If you need to change the number of credits for a class from a variable number to a set number, email ocmsched@umn.edu. If you need to make a change to the grading basis of a course, submit it directly through ECAS.

Auto Enroll from Waitlist checkbox in CCS

As a reminder, the Auto Enroll from Waitlist checkbox must be checked on both the enrollment and non-enrollment sections of your class for it to be included in the Auto Enroll from Waitlist process. CCS schedulers can find this checkbox on the UM CCS Maintain Schedule of Classes page > Enrollment Control tab.

The checked box serves the following two functions:

• Triggers the Auto Enroll from Waitlist process if a seat is available.
• Gives priority to students on the waitlist, so open seats are not taken by other students (before Auto Enroll from Waitlist runs).

Policy review

Please review the policy changes for Major Events - Twin Cities and Course Enrollment Limitations and Cancellations and submit feedback as needed.

PeopleTools Upgrade

MyU, PeopleSoft applications, and other related online services, such as ASTRA and ECAS, will be unavailable due to system updates on Saturday and Sunday, April 18 and 19. Service is expected to be restored on Sunday afternoon, April 19.

During the outage, you can get information about the system update on the Service Status website. Since MyU will be unavailable for the duration of the system update, you can access Canvas courses at canvas.umn.edu and University email at mail.umn.edu.

If you have questions about this system update, please contact Technology Help.