Thursday, May 13, 2021
Spring 2021 grading due dates
Spring 2021 full semester and second 7-week session grades are due on Monday, May 17, 2021 at 11:59 p.m. A complete list of grading due dates, how-to guides, and policies are available on the ASR website.
May/Summer semester 2021
The summer semester is about to begin. As it was in fall 2020 and spring 2021, we are using the class formats identified in the Class Format Guide for summer 2021. Instructors can choose their modality. ECAS updates are not required for modality changes that are meant to be temporary.
Fall 2021 scheduling
We will hopefully know more by the end of May as to what physical distancing guidelines (if any) and classroom capacities will be for the fall according to MDH and University guidelines. If there are changes that need to be made to classes, the Class Setup Guide is available to help make transitional changes to classes.
We still will not be assigning general purpose classrooms to fall 2021 classes until July 2021. We will be communicating with students and instructors when classrooms have been assigned.
Instruction modalities and ECAS updates
At this time, per the Provost’s message on March 12, instructors will still be required to get approval from their unit heads to change their class format from In-Person to a Remote or Online offering. Course updates will be required in ECAS by July 1, 2021 (if not already approved for online offerings) for Remote and Online offerings but may be scheduled in CCS with provisional approval. This is both for undergraduate (UGRD) and graduate (GRAD) classes.
Note: This ECAS approval requirement had been waived in the last few semesters due to the COVID-19 pandemic, but will now be required again with our move toward normal operations.
We still will not be assigning general purpose classrooms to fall 2021 classes until July 2021. We will be communicating with students and instructors when classrooms have been assigned.
Instruction modalities and ECAS updates
At this time, per the Provost’s message on March 12, instructors will still be required to get approval from their unit heads to change their class format from In-Person to a Remote or Online offering. Course updates will be required in ECAS by July 1, 2021 (if not already approved for online offerings) for Remote and Online offerings but may be scheduled in CCS with provisional approval. This is both for undergraduate (UGRD) and graduate (GRAD) classes.
Note: This ECAS approval requirement had been waived in the last few semesters due to the COVID-19 pandemic, but will now be required again with our move toward normal operations.
May/Summer 2021 wait list reminder
The auto enroll process will run for the last time the day before a session begins, and the wait lists will be deleted the first day of the session. There are many May/Summer sessions with various start dates.
As a reminder, you can keep a record of who was on the wait list for a class, and in what order, by saving a copy of the list prior to its deletion. Also, if you or the instructor wants those formally wait-listed students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the wait list first.
Instructors have received an email from ocmsched@umn.edu with this information as well.
As a reminder, you can keep a record of who was on the wait list for a class, and in what order, by saving a copy of the list prior to its deletion. Also, if you or the instructor wants those formally wait-listed students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the wait list first.
Instructors have received an email from ocmsched@umn.edu with this information as well.
UM Waitlist Email History page in Peoplesoft
The UM Waitlist Email History page in PeopleSoft allows you to see the system generated messages students are emailed (per term) each time the system tries to auto-enroll the student from a wait list into a class. This page can be helpful when troubleshooting why a student has not been auto-enrolled into the class from the wait list.
You can find this page by going to Records and Enrollment >Term Processing Waitlists> UM Waitlist Email History.
You can find this page by going to Records and Enrollment >Term Processing Waitlists> UM Waitlist Email History.
Standard meeting times in CCS
Did you know you can find all of the standard meeting times for class setup in PeopleSoft? Standard meeting times are listed behind the Look Up button by the Std Meeting Start/End times field on the Meetings tab in UM CCS Maintain Sched of Classes page.
First, you’ll click on the Look Up button (magnifying glass), then select the days the class will be meeting, and click the Look Up button again.
The results will show the standard meeting times for those days on the campus the class is on.
Why are stand meeting times important for classes?
Why are stand meeting times important for classes?
- They allow students to build better schedules with less conflicts.
- They promote easier degree completion.
- You are guaranteed to get a GPC assigned to a class, if needed.
Instructor information on classes
Many emails are sent to instructors before and during a semester. These targeted emails are usually sent to the instructor(s) of a class listed in CCS. We have heard back from some instructors who have retired that they, understandably, no longer want to receive emails.
As a reminder, instructor information does roll forward in CCS, and we rely on our schedulers to keep this information current. Just as you are able to add instructors to a class section, you also are able to delete instructors just as easily. Please take a moment to review your classes in CCS and make adjustments to the instructor information as needed.
As a reminder, instructor information does roll forward in CCS, and we rely on our schedulers to keep this information current. Just as you are able to add instructors to a class section, you also are able to delete instructors just as easily. Please take a moment to review your classes in CCS and make adjustments to the instructor information as needed.
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