Fall 2022 (1229) general purpose classroom assignments

We have assigned all fall 2022 classes into General Purpose classrooms (GPCs) as needed. Please review room assignments for fall 2022 and encourage instructors to view room assignments on the Class Schedule. Instructors may also view general purpose classroom capacities and room layouts on OCM’s Room Search.

Please notify ocmsched@umn.edu if you need assistance with any room change requests.

Canceling classes for fall 2022 with zero and low enrollments

If you do not plan to offer a class, the class needs to be canceled in CCS as soon as possible and before the start of the term. Failure to cancel a class in a timely manner most likely will have financial aid and degree progress impacts on students.

Starting Monday, August 29, ASR will formally review each class cancellation request and follow up with departments with specific concerns. This review includes an individual degree progress and financial aid impact assessment of each student currently enrolled.

For canceling classes with low enrollment, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS
2. Notify enrolled students directly to offer alternative options before requesting a class cancellation
3. Email ocmsched@umn.edu to process your cancellation
4. **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures

For canceling classes with zero enrollments, no review is required:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS
2. Save

Check fall term instructor assignments

You can have a positive impact on your classes when you enter complete and correct instructor information. Maintaining accurate instructor information gives them appropriate access to their:

• Online class rosters
• Canvas site
• Grade rosters

Students also benefit from knowing who their instructors will be as they begin their semester. CCS schedulers should verify the following instructor information per class section for fall 2022:

• Correct Instructor information
• Use the minus button to delete any instructors or proxies that should no longer be listed
• Accurate instructor role (e.g., Primary Instructor, Secondary Instructor, Teaching Assistant, Proxy)
• Appropriate grading access (e.g., Approve, Grade, None)
• Note: All teaching assistants should be entered with a role of “TA.” Additionally, undergraduate teaching assistants can not have grade access.

You can also run the Classes Missing Instructor Information report found in the MyU Reporting Center, under Student Services, then Course Scheduling. This report identifies active scheduled classes with enrollment that do not have any instructor information listed, per college.

Final exam requests

For fall 2022, if an in-person or blended class is planning to have an in-person final exam, the Final Exam Request must be filled out to request a classroom to conduct the final exam. This same form can be used to inform us of any changes (date/time or alternate seating) that need to be made to a final exam as well. You can submit up to five classroom/change requests per submission.

The deadline to submit these requests for fall 2022 is October 28, 2022.

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

Spring 2023 (1233)

CCS is open again to make emergent changes to spring 2023 classes. Queued registration for spring 2023 begins Tuesday, November 8, 2022. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are set to the most reflective session. For reference, view session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through ECAS.
• All date, day, time, and instruction mode changes should be made before students register to make sure to minimize student conflicts and confusion.

CCS user workshops

The Scheduling team will begin holding monthly user workshops. We hope these workshops will allow us to connect with our users and review topics relevant to our departmental schedulers.

Starting in October, these workshops will be conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion).To attend a workshop, simply add the class schedule production calendar to your google calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• October 11 - Final exams
• November 8 - Waitlists and class permissions
• December 13 - Grades and sessions

If there is something specific you would like discussed about an upcoming topic, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like discussed in future workshops, please let us know.