Canceling classes for spring 2024 with zero and low enrollments

If you no longer plan to offer a class because of low enrollment, the class needs to be canceled in CCS as soon as possible and before the start of the term. Failure to cancel a class in a timely manner will have negative financial aid and degree progress impacts on students. 

Starting Monday, January 8th, ASR will formally review each class cancellation request and follow up with colleges/departments regarding specific concerns. This review includes an individual degree progress and financial aid impact assessment of each student currently enrolled.  

For canceling classes with students enrolled, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS.
2. Notify enrolled students directly of class cancellation and offer alternative options before requesting the class to be canceled.
3. Email ocmsched@umn.edu to process your cancellation.
1. If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.

For canceling classes with zero enrollments, no review is required:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS.
2. Click Save.

 

Reserve capacity seats released for spring 2024

If you use a reserve capacity for a class, remember ASR will release all reserved seats on the Friday before the first day of class each semester. For the spring 2024 semester, all reserved seats will be released on January 12th, 2024. 

Waitlists for spring 2024

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. For spring, the auto enroll process will run for the final time on January 15, 2024 for all regular sessions and 1st half of term classes. The waitlists will be deleted on January 16, 2024.

TIP: To keep a record of who was on the waitlist for a class, and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first.

Spring 2024 final exam room requests

If any instructor in your department is teaching an in-person or blended class and planning to have an in-person final exam, a Final Exam Request form must be filled out to request a classroom to hold the final exam. 

This same form can also be used to inform us of any final exam changes (date/time or alternate seating), with up to five submissions per form. 

The deadline for Spring 2024 for these requests is March 29, 2024. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form 

May/Summer 2024 CCS open

CCS will open again on January 5th, 2024 for the May/Summer 2024 (1245) term to make changes to classes before registration begins on February 22, 2024.

Classroom assignments for summer 2024 are available on the Class Schedule. Please review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned. 

Note: If you notice a class without a room assignment, notify ocmsched@umn.edu.

Fall 2024 and spring 2025 CCS open

CCS is currently open for fall 2024 and spring 2025 to start making scheduling decisions for the upcoming academic year. CCS will close on March 1, 2024 for fall 2024 to make classroom assignments.

CCS user workshops

Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.

These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion). 

To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• January 9 - Clean-up queries
• February - Class setup complications

Submit any topic ideas to ocmsched@umn.edu.