CCS is currently open for fall 2024 for the upcoming academic year. CCS will close on March 1, 2024, for term 1249 so classroom assignments can be made by OCM. For additional class setup guidance, please refer to the Class Setup Guide.
Prior to CCS closing, make sure to do the following:
- Review class sessions.
- Check classes outside of the Regular Session to make sure they are in the appropriate academic session (remember that classes in the extended regular session are typically not financial aid eligible).
- Adjust non-standard class meeting times to a standard time.
- Classes using standard meeting times guarantee a GPC classroom if needed and help students build their schedules.
- Input instructor information and grading access on each meeting pattern.
- Instructors must be on each meeting pattern per class to aid with the grading process at the end of the term.
- Find classes with no instructor listed by running the Classes Missing Instructor Information report. Path: MyU > Key Links > Reporting Center > Student Services > Course Scheduling > Classes Missing Instructor Information report.
- Enter the required room characteristics.
- If a certain technology or seating style is needed to facilitate teaching and learning, please indicate that for the class.
- Set realistic enrollment capacities and requested room capacities.
- +/- 10% of last year’s enrollments.
- Cancel class sections that will not be offered.
- Review the Class Scheduling Distribution Summary Report (You will need to log into the University’s network or VPN to view the website).
- Assess department/college compliance with the distribution of meeting times (no more than 3% in any standard time block) and the distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
- Assign departmentally owned classrooms and labs using Astra.
- It’s helpful to let us know which classes do not need GPCs BEFORE we close CCS for the term to assign classrooms.
Email ocmsched@umn.edu to:
- add the facility NOROOMREQD (no room required) to all class meeting patterns that will not require any room assignment.
- add the facility ROOM000TBA (Room TBA) to all class meeting patterns that will meet in a small office space.
- add the facility ONLINEBLENDED to any meeting patterns in a blended (both in-person and online/remote) learning class.
