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Wednesday, November 2, 2016

Workshop series: Scheduling U

All schedulers should plan to attend the annual scheduling workshop series, Scheduling U. This year Scheduling U takes place November 14-18, 2016. Whether you are new to class scheduling or are a pro, there is a session for you. Workshops are open to any University staff member.

Workshop Sessions

Scheduling Update Live
Presenter: Sarah Kussow
An annual update on everything scheduling: policy, classroom renovations, timelines, upgrade impacts, how to get the room you need, and more.
  • Wednesday, November 16 - 9:45 a.m. - 11:00 a.m., CSOM 2-233 (West Bank)
  • Wednesday, November 16 - 2:30 p.m. - 3:45 p.m., Borlaug 365 (St Paul)
  • Thursday, November 17 - 2:30 p.m. - 3:45 p.m., Peik Gym G55 (East Bank)

Astra iCop November 2016 - Advanced Astra Schedule
Presenters: Renae Faunce & Christine Mounts
Astra has many features that can take scheduling from assigning a room to managing what is happening in that room. Please join our online discussion. Academic schedulers can learn about the new final exam exemption form and techniques for finding and exporting the final exam schedule. Event schedulers can learn about tracking event attendees, editing multiple meeting events, adding event pre- and post- time, and managing private events.

 The Big Picture
Presenters: Renaue Faunce & Sally Gutierrez
Do you ever feel a bit confused by all of the system acronyms, what each system does, or how these systems interact? Join the ASR Training and Support Team as we take a step back and look at the "big picture." This session will give you a basic understanding of our student records systems (including APAS, CCS, ECAS, PCAS, and others), how these systems interact with each other and PeopleSoft, and who uses them. We will close the session with a demonstration of where to find these applications on the new ASR website.

Building Your Class Schedule (interactive session)
Presenter: Bob Quinney
This session will be a group activity exploring the path from "course idea" to a section being scheduled and open for enrollment. We will consider the steps, systems, and governing policies involved. Come try your hand at filling in the blanks along the way.
  • Tuesday, November 15 - 2:30 p.m. - 3:45 p.m., Bruininks 312 (East Bank)

 CCS Deep Dive
Presenters: Heather Micek & Jennifer Selander
You've been through CCS training. Now, with some scheduling experience under your belt, let's take a deeper dive into some CCS functionality. Please join the ASR Training and Support Team to talk about Combined Sections, Session Codes, Wait Listing, and Special Use Pages. We will have plenty of time for questions and answers.
  • Friday, November 18 - 9:45 a.m. - 11:00 a.m., Bruininks 512A (East Bank)

 Events for Academic Schedulers
Presenters: Phil Hunter & Christine Mounts
Would you like to learn more about the differences between scheduling for Academics and Events in Astra? We will be discussing event scheduling best practices, policies, and handling external vs. internal events. We will also be discussing scheduling computer classrooms and video conferencing, and giving a calendar demo.
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Where to find final exam information

In the last two months, new, redesigned websites launched for both One Stop and ASR. The new One Stop site has resources for students, whereas the ASR site has resources for faculty and staff. Due to this delineation, you will notice that some resources have moved or shifted. Specifically, final exam schedules and regulations have new URLs and navigation paths to note:
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Wednesday, October 19, 2016

Scheduling U workshops: 11/14-11/19

All schedulers should plan to attend the annual scheduling workshop series, Scheduling U. This year Scheduling U takes place November 14 - November 19. Whether you are new to class scheduling or are a pro, there is a session for you during Scheduling U.

Workshops are open to any University staff member. Sessions will be lead by Scheduling staff and ASR trainers. No registration is required.

Workshop Agenda:

Monday, November 14
9:45 a.m. - 11:00 a.m. -- Student Records Systems: The Big Picture, Appleby 319
2:30 p.m. - 3:45 p.m. -- Astra Schedule iCop, WebEx Online Session

Tuesday, November 15
9:45 a.m. - 11:00 a.m. -- Event Scheduling 101, Peters Hall 145
2:30 p.m. - 3:45 p.m. -- Building Your Class Schedule (interactive session), Bruininks 312

Wednesday, November 16
9:45 a.m. - 11:00 a.m. -- Scheduling Update Live, CSOM 2-233
2:30 p.m. - 3:45 p.m. -- Scheduling Update Live, Borlaug 365

Thursday, November 17
2:30 p.m. - 3:45 p.m. -- Scheduling Update Live, Peik Gym G55

Friday, November 18
9:45 a.m. - 11:00 a.m. -- CCS Advanced Topics, Bruininks 512A
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Roll forward for fall and spring semesters

Class data entered into CCS rolls forward from the same term in the previous year (e.g., fall 2016 to fall 2017) as a convenience to schedulers. We will roll forward the fall 2017 (1179) and spring 2018 (1183) semesters on Thursday, October 20. This happens two weeks prior to CCS Open Initial Build begins to allow for data clean up behind the scenes.

As a reminder, classes with the following criteria will not roll forward:
  • Topics classes
  • Cancelled sections
  • Tentative sections
  • Classes with zero enrollment for the last 2 like terms (excluding directed studies and research)
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Fall final exam rooms are limited

Please continue to notify Scheduling if a course section will not require a general purpose classroom during finals week. Use “Fall 2016 Final Exam” for the subject line, and include the course and section number(s) in the body.

Space is very tight on campus and any chance we have to release a classroom to be used by another exam is appreciated.

Reminder: OCM only schedules final exams for classes that meet in general purpose classrooms. Final exams for classes that meet in departmental space need to be scheduled within the department.
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Wednesday, October 5, 2016

De-combining classes change

Previously, whenever a CCS user de-combined a class, the meeting pattern(s), instructor(s), and classroom were deleted for all sections of the combined section ID. A new system modification now allows such classes to retain their meeting pattern(s) and instructor(s) as follows:
  • The classroom assignment will still be removed for the section that is de-combined. 
  • Any classes still left in the combined section table will keep the classroom. 
  • If all classes are deleted from the combined section, the classroom is released. 
If you have any questions about combined sections, please reference the Collaborative Class Scheduling (CCS) combined sections UPK documentation, or contact ASR Training & Support at 612-625-2803, srhelp@umn.edu.
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Do you need a classroom for that final exam?

Fall 2016 final exam room scheduling is underway. If you have not done so yet, please email ocmsched@umn.edu with any class sections that do not require a classroom during finals week. Use “Fall 2016 Final Exam” for the subject line, and include the course and section number(s) in the body.

Space is very tight on campus and any chance we have to release a classroom to be used by another exam is appreciated.

Reminder: OCM only schedules final exams for classes that meet in general purpose classrooms. Final exams for classes that meet in departmental space need to be scheduled within the department.
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