Spring 2023 - Variable credit email

With spring registration approaching, it is imperative to make final changes to classes requiring set credits and/or changes to grade basis. After financial aid has been disbursed, the grading basis and the number of credits for a class cannot be altered.

We’ve identified all classes with variable credits and sent emails to the schedulers reminding them if they need to change the number of credits for a class from a variable number to a set number to email ocmsched@umn.edu.

If you need to make a change to the grading basis of a course, submit it directly through ECAS.

Summer 2023 (1235) CCS is open

CCS has rolled forward and is open for the initial build of the 2023 May/summer semester (1235). Please put classes in a session that most closely matches the class dates. Review historical classes to make sure it is still the right fit. See session dates on the OCM website.

The following resources for scheduling classes are available:

• May/Summer scheduling guide
• Class schedule production guidelines
• CCS production calendar
• General class scheduling tools

As a reminder, notes roll forward in classes. If your previous summer class had a date specific note on the class, please make sure to update the dates if they are still needed or delete the note altogether.

CCS user workshops

The CCS user workshops will be conducted over Zoom on the second Tuesday of the month from 11:00 - 11:30 a.m. (15-20 minute presentation with time for discussion). To attend a workshop, simply add the class schedule production calendar to your Google calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. Hope to see you there!

Upcoming topics:

• November 8 - Waitlists and class permissions
• December 13 - Grades and sessions
• January 10 - Combined Sections

If there is something specific you would like discussed about an upcoming topic or if there is a topic you would like discussed in future workshops, please let us know by emailing ocmsched@umn.edu.

Final exam requests

For fall 2022, if an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom to conduct the final exam. This same form can be used to notify us of any changes that need to be made to a final exam as well. Changes include:

• New date and time of exam
• Length of exam
• Request a specific classroom
• Request alternate seating
• Request specific room features

You can submit up to five classroom/change requests per submission. The deadline to submit these requests for fall 2022 is October 28, 2022. Final exams will not be scheduled until after the deadline.

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

Final exam date error: Fall 2022

It was brought to our attention that a date was published incorrectly on the Fall 2022 Final Exam schedule and has since been corrected. The affected classes were identified, and the instructors were notified. This message was sent to impacted instructors.

CCS user workshops

The Scheduling team will begin holding monthly user workshops. We hope these workshops will allow us to connect with our users and review topics relevant to our departmental schedulers.

Starting in October, these workshops will be conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion).To attend a workshop, simply add the class schedule production calendar to your Google calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• October 11 - Final exams
• November 8 - Waitlists and class permissions
• December 13 - Grades and sessions

If there is something specific you would like discussed about an upcoming topic, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like discussed in future workshops, please let us know.

Spring 2023 (1233)

CCS is open again to make emergent changes to spring 2023 classes. Queued registration for spring 2023 begins Tuesday, November 8, 2022. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are correct based on the session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through ECAS.
• All date, day, time, and instruction mode changes should be made before students register to make sure to minimize student conflicts and confusion.