Planned MyU and PeopleSoft outage June 1-2, 2019

On Saturday and Sunday, June 1-2, PeopleTools, the PeopleSoft development platform, will be updated. During the update, MyU and PeopleSoft will be unavailable.

The following are specific impacts to note:

• MyU (and dependent applications)
• PeopleSoft (and dependent applications)
• ECAS/PCAS
• Collaborative Class Scheduling (CCS)
• Class Schedule
• Astra Schedule

Access to Canvas (canvas.umn.edu) and University email (mail.umn.edu) will not be affected. The update ensures that our PeopleSoft systems retain vendor support. We encourage you to mark your calendars for the update weekend, so you can plan around the service outage.

Visit the IT Service Status page for the latest information on system availability. After the update, it is recommended to clear your browser’s cookies and cache before logging into the affected systems. Job aids on the new PeopleSoft homepage and navigation options are linked via MyU > Key Links > PeopleSoft.

Making changes to variable credit/grading basis

With May/summer session nearing and fall registration underway, it is imperative to make final changes to classes requiring set credits and/or changes to grade basis. After financial aid has been disbursed, the grading basis and the number of credits for a class cannot be altered.

If you need to change the number of credits for a class from a variable number to a set number, email ocmsched@umn.edu. If you need to make a change to the grading basis of a course, submit it directly through ECAS.

Grade entry deadlines and reminders

Spring 2019 full semester and second 7-week session grades are due on Monday, May 20, 2019 at 11:59 p.m. A complete list of grading due dates, how-to guides, and policies, are available on the ASR website.

Grade rosters are available in the Faculty Center in MyU. Please encourage instructors to log into Faculty Center ahead of time to check that they have a final grade roster for the classes they expect to enter grades in. If instructors do not see their expected final grades rosters, they should contact their department’s class scheduler.

If you know of someone encountering issues with grades entry, please have them call the ASR Training & Support Team at (612) 625-2803 or email srhelp@umn.edu.

Use the Auto Enroll from Waitlist checkbox in CCS for summer and fall 2019

As a reminder, the Auto Enroll from Waitlist checkbox must be checked on both the enrollment and non-enrollment sections of your class for it to be included in the Auto Enroll from Waitlist process. CCS schedulers can find this checkbox on the UM CCS Maintain Schedule of Classes page > Enrollment Control tab.

The checked box serves the following two functions:

• Triggers the Auto Enroll from Waitlist process if a seat is available.
  
• Gives priority to students on the waitlist, so open seats are not taken by other students (before Auto Enroll from Waitlist runs).

Review room assignments for fall (1199) and spring (1203)

While OCM is still working to assign classrooms for all classes, most room assignments for fall 2019 and spring 2020 are available on the Class Schedule. Review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned.

Please note, you will lose a classroom assignment if changes are made to the following:

• Meeting times
• Enrollment capacities
• Requested room capacities

If you need assistance scheduling classes in a departmental space, please notify ocmsched@umn.edu, especially if you will no longer need a general purpose classroom. There are some days and times where we do not have classroom space available. Please remind instructors that room assignments are subject to change prior to the start of the term, so they should check the schedule again close to the beginning of the semester.

PeopleTools 8.56 update

PeopleTools, the PeopleSoft development platform, will be updated June 1-2, 2019. During the update, PeopleSoft and MyU will be down. The update includes new homepages and navigation options. All PeopleSoft users will start receiving messages in May with more information on what to expect, including an overview video and detailed guides on the new features.

Extended weekend classroom hours during spring finals week

Finals week for spring semester begins Tuesday, May 7 with Study Day. The last day of exams is Wednesday May 15. Official University final exam schedules are available online.

• Study days: Tuesday, May 7 - Wednesday, May 8, and Sunday, May 12
• Finals exams: Thursday, May 9 - Saturday, May 11, and Monday, May 13 - Wednesday, May 15

General purpose classroom and computer lab hours will be extended on Saturday, May 11 and Sunday, May 12 to meet the needs of students and faculty during finals week. Weekday hours remain unchanged during finals week (see standard operating hours).

Extended Hours

Saturday, May 11 (final exam day): All general purpose classrooms and computer labs will be open from 7:00 a.m. - 10:00 p.m. to accommodate scheduled and ad hoc student study.

Sunday, May 12 (study day):
All general purpose classrooms and computer labs in weekend buildings will be open from 7:00 a.m. - 10:00 p.m. to accommodate students for official University study days. Buildings will be accessible via UCard and classrooms will be unlocked. Weekend buildings include the following:

• East Bank: Bruininks Hall, Folwell Hall, Keller Hall, Nicholson Hall, Rapson Hall
• West Bank: Blegen Hall, CSOM, Hanson Hall, Humphrey Center
• Saint Paul: McNeal Hall, Peters Hall, Ruttan Hall

After final exams week, we will return to our standard operating hours.

NOTE: Building hours may vary from standard classroom hours. Be sure to carry your U Card with you at all times. Some buildings will require your U Card for exterior building access.