Prior to CCS closing, make sure to do the following:
- Work with your faculty and instructors to obtain updated information for the term.
- Update class information using the CCS pages in PeopleSoft:
- Cancel class sections that will not be offered this term.
- Set realistic enrollment limits and requested room capacities (+/- 10% of last year’s enrollments).
- Input instructor information and grade access in CCS.
- Adjust non-standard class meeting times to a standard time.
- Review classes outside of the Regular Session to ensure it is in the appropriate academic session (remember that classes in the extended regular session are typically not eligible for financial aid).
- Indicate the required room characteristics (technology, seating styles, etc.) needed to facilitate teaching and learning by using the room characteristic codes accessible on the meeting pattern page of CCS.
- Email ocmsched@umn.edu to add facility ROOM000TBA or NOROOMREQD to all class meeting patterns that will not require any room assignment or that will meet in a small office space.
- Use Astra Schedule to assign departmental classrooms and labs directly to class sections.
- Review the Class Scheduling Distribution Summary Report to assess department/college compliance with the distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
- Avoid scheduling class sections in high-demand periods/days.
