Prior to CCS closing, make sure to do the following:
- Review class sessions.
- Check classes outside of the Regular Session to make sure they are in the appropriate academic session (remember that classes in the extended regular session are typically not financial aid eligible).
- Adjust non-standard class meeting times to a standard time.
- Classes using standard meeting times guarantee a GPC classroom if needed and help students build their schedules.
- Input instructor information and grading access on each meeting pattern.
- Instructors must be on each meeting pattern per class to aid with the grading process at the end of the term.
- Find classes with no instructor listed by going into the Reporting Center and running the Classes Missing Instructor Information report. Student Services > Course Scheduling > Classes Missing Instructor Information report.
- Enter the required room characteristics.
- If a certain technology or seating style is needed to facilitate teaching and learning, please indicate that for the class.
- Set realistic enrollment capacities and requested room capacities.
- +/- 10% of last year’s enrollments.
- Cancel class sections that will not be offered.
- Review the Class Scheduling Distribution Summary Report.
- Assess department/college compliance with distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
- Assign departmentally owned classrooms and labs using Astra.
- It’s helpful to let us know which classes do not need GPCs BEFORE we close CCS for the term to assign classrooms.
- to add the facility NOROOMREQD to all class meeting patterns that will not require any room assignment.
- to add the facility ROOM000TBA to all class meeting patterns that will meet in a small office space.
- to add the facility ONLINEBLENDED to any meeting patterns in a blended (both in-person and online/remote) learning class.
