CCS user workshops

The Scheduling team provides monthly CCS user workshops in which we connect with the departmental schedulers and review relevant topics. These workshops are held over Zoom on the second Tuesday of the month from 11:00–11:30 a.m. (15–20 minute presentation with time for discussion). 

To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• May 12 - Room Characteristics
• June 9 - 25Live
• July - No CCS workshop

If there is an upcoming topic you would like to discuss, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like to discuss in future workshops, please let us know.

Spring 2026 final exams

The list of final exams and common exams that have been scheduled is available on the Spring 2026 Final Exam and Common Exam scheduled rooms spreadsheet.

If you do not see a class on that list and know the class intends to have an in-person final exam, please fill out the final exam request as soon as possible.

Spring 2026 grades due soon

A complete list of grading due dates, how-to guides, and policies is available on the ASR website. 

May/Summer 2026 updates

May session begins on May 18. Please contact ocmsched@umn.edu about May/Summer classes if:

• A class does not have a room assignment and needs one.
• A variable credit class needs to have a set number of credits for summer 2026.
• After financial aid has been disbursed, the number of credits for a class cannot be altered.
• A class with enrollment needs to be canceled.

Waitlist troubleshooting

There are three common reasons why students on the waitlist are not automatically enrolled:

1. The “Auto Enroll from Waitlist” process has not run yet. 
• Remember, if you increase the number of seats OR a student drops from the class, leaving a seat available (that has a waitlist with students waiting), the Auto Enroll from Waitlist process will run overnight.
2. The student was justifiably not enrolled for a reason, and they received an email as to why they could not be enrolled.
• Wouldn’t it be nice if you could also see the message sent to the student? Well, you can! As a CCS scheduler, you have access to the system-generated emails sent to students when they auto-enroll from the waitlist process runs for a class, per term, on the UM Waitlist Email History page (Records and Enrollment > Term Processing Waitlist > UM Waitlist Email History). 
3. The “Auto Enroll from Waitlist” checkbox on the class section is NOT checked.
• If this box is unchecked, the Auto Enroll from Waitlist process will NOT run for that section. Instead, the class will look open for any student to enroll, even if there are students sitting on the waitlist.
• CCS schedulers can find this checkbox on the UM CCS Maintain Schedule of Classes page > Enrollment Control tab. The checked box serves the following two functions: 
• Triggers the Auto Enroll from Waitlist process if a seat is available.
• Gives priority to students on the waitlist, so open seats are not taken by other students (before Auto Enroll from Waitlist runs).

Review room assignments for fall 2026 (1269)

While OCM is still working to assign classrooms for all classes,  room assignments for fall 2026 are available on the Class Schedule.

• Review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned. 
• There are some days and times when we do not have classroom space available. 
• If you are planning to schedule some classes in a departmental space, please notify ocmsched@umn.edu if you need assistance or if a general purpose classroom will become available as a result. 

Also, please remind instructors that room assignments are subject to change before the start of the term, so they should check the schedule again closer to the semester's start.

Making spring 2027 (1273) classes eligible for Freshman Full Year (FRFY) registration

Freshman orientation will soon be underway on the Twin Cities campus. During orientation, incoming freshmen have the ability to register for both fall 2026 and spring 2027 at the same time, if set up correctly.

For students to be able to register for spring 2027 classes, the Freshman Full Year (FRFY) course attribute must be added to the class. This is done in the UM CCS Maintain Sched of Class page on the Basic Data tab, as seen below.

Classes with the attribute are open for registration but only to students with the “FRFY Freshman Full Year Registration” student group on their record.

If you discover your department missed applying the FRFY attribute to a class, the CCS scheduler should add the attribute in CCS. A daily query identifies those classes with a newly added FRFY attribute, and the requisite stopping them from registering for the class is removed to allow freshmen to register. 

Fill out the Scheduling Update Feedback Questionnaire

The ASR UX team is gathering feedback from readers about their experience with our newsletters. If you would like to participate and give feedback on the Scheduling Update, please fill out The Scheduling Update Questionnaire. The questionnaire should take around 5-10 minutes to complete.

Please clean up your instructor data!

A recent audit of instructor data found several hundred instructors who are no longer employed by the university were assigned to class sections. Please remember to remove any instructors, proxies, TAs, etc. when you are updating CCS each semester.

Instructional hours

We get a fair amount of questions from schedulers trying to figure out how many instructional hours are required for a class. On our classroom website, under Classes, we have a page dedicated to helping figure out how many instructional hours are needed to be scheduled per term. You can also find standard meeting time information on this page.

Spring 2026 final exam room requests

Final exam week is rapidly approaching for spring 2026. The list of final exams and common exams that have been scheduled is available on the Spring 2026 Final Exam and Common Exam Scheduled Rooms spreadsheet. Please remind instructors that this deadline is in 2 days, as final exam classroom requests should be submitted by April 3, 2026.

Classroom hours during finals week (spring 2026)

Final exams for spring 2026 begin Thursday, May 7. The last day of exams is Wednesday, May 13. Official University final exam schedules are available online.

• Final exam dates: Thursday, May 7 - Saturday, May 9, and Monday, May 11 - Wednesday, May 13
• Study Days: Tuesday, May 5; Wednesday, May 6; and Sunday, May 10

General purpose classroom hours will be extended on Saturday, May 9 and Sunday, May 10, to meet the needs of students and faculty during finals week. Weekday hours will remain unchanged during finals week. See standard operating hours.

During finals week, weekend classroom and building hours will be adjusted as follows:

• Saturday, May 9 (Final Exam Date): All general purpose classrooms will be open 7:00 a.m. – 10:00 p.m.
• Sunday, May 10 (Study Day): All general purpose classrooms in weekend buildings will be open from 7:00 a.m. – 10:00 p.m. Weekend buildings include:
• East Bank: Bruininks Hall, Folwell Hall, Keller Hall, 216 Pillsbury Drive, Rapson Hall
• West Bank: Blegen Hall, CSOM, Hanson Hall, Humphrey Center
• St. Paul: McNeal Hall, Peters Hall, Ruttan Hall
• Weekday hours will remain unchanged.

After final exam week, we will return to our standard operating hours.

Be sure to carry your U Card with you at all times. Most buildings will require your U Card for exterior building access.

May/Summer 2026 updates

Please contact ocmsched@umn.edu about May/summer classes if:

• A class does not have a room assignment and needs one.
• A variable credit class needs to have a set number of credits for summer 2026.
• A class with enrollment needs to be canceled.

Fall 2026 (1269) classroom assignments

At this time, we are continuing to work on getting classrooms assigned for fall. Classroom availability for large lecture halls is very limited. We may not be able to accommodate enrollment capacity increases or meeting pattern changes for certain times of the day. Please check with ocmsched@umn.edu before making any changes.  

As a reminder, OCM only works to find general purpose classrooms for classes that are lecture or discussion sections with a blank Facility ID in CCS. If a class is typically held in a specific departmentally-owned classroom, please assign those classrooms to those classes in 25Live.

If the Facility ID field is populated, OCM will not actively look for a classroom for your class. This includes populating it with a virtual space, such as:

• ROOM000TBA (room to be assigned) - the CCS scheduler will be adding a departmental or other room to a class section or meeting pattern.
• NORMREQD (no room required) - no room is required for the class section and/or meeting pattern.
• ONLINEONLY (online only) - the class section or meeting pattern of the class will be conducted completely online, so no classroom is needed.
• REMOTE (remote instruction) - the class section or meeting pattern of the class will be conducted remotely, so no classroom is needed.
• AHC000TBA (AHC room to be assigned) - no GPC is needed.
• LAB000TBA (lab section - room to be assigned) - no GPC is needed.
• NO000PRINT - the class section has the “schedule print” box unchecked, and a GPC will not be required.

If a class has one of these virtual rooms assigned and it now needs a classroom, contact ocmsched@umn.edu.

Fall 2026 class schedule changes

Queued registration for fall 2026 begins Thursday, April 9, 2026. To ensure students have the greatest success, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm that session dates are set to the most reflective session.
• For reference, you can view session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through Coursedog.
• All date, day, and time changes should be made before students register to minimize student conflicts.

If any of the above information needs to be changed after students have registered, email ocmsched@umn.edu to determine if changes may still be made.

TIP: Class permission numbers for fall 2026

The class permission number batch process has already run and created permission numbers for fall 2026 classes. This process only runs once for a semester. What does this mean for newly created class sections? You will need to create permission numbers for those sections. Please follow this guide on how to create permission numbers per class section.

TIP: Auto Enroll from Waitlist checkbox in CCS

As a reminder, the Auto Enroll from Waitlist checkbox must be checked on both the enrollment and non-enrollment sections of your class for it to be included in the Auto Enroll from Waitlist process, which runs nightly after registration begins. CCS schedulers can find this checkbox on the UM CCS Maintain Schedule of Classes page > Enrollment Control tab.

The checked box serves the following two functions: 

• Triggers the Auto Enroll from Waitlist process if a seat is available.
• Gives priority to students on the waitlist, so open seats are not taken by other students (before Auto Enroll from Waitlist runs).

CCS user workshops

The Scheduling team provides monthly CCS user workshops in which we connect with the departmental schedulers and review relevant topics. These workshops are held over Zoom on the second Tuesday of the month from 11:00–11:30 a.m. (15–20 minute presentation with time for discussion). 

To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• April 14 - CCS: The basics
• May 12 - Room Characteristics

If there is an upcoming topic you would like to discuss, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like to discuss in future workshops, please let us know.

Spring 2026 final exam room requests

Any in-person or blended class that is having an in-person final exam must fill out a Final Exam Request form to request a classroom to hold the final exam (an instructor or departmental scheduler can fill out the form). Please remind instructors that this deadline is fast approaching and that the requests for a classroom should be in by April 3, 2026.  

The list of scheduled final exams and common exams is available on the Spring 2026 Final Exam and Common Exam Scheduled Rooms spreadsheet.

Additional final exam information:

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

May/Summer 2026 updates

Please contact ocmsched@umn.edu about May/summer classes if:

• A class does not have a room assignment and needs one.
• A variable credit class needs to have a set number of credits for summer 2026.
• A class with enrollment needs to be canceled.