Spring 2024 full semester and second 7-week session grades are due on Monday, May 13, 2024 at 11:59 p.m. A complete list of grading due dates, how-to guides, and policies are available on the ASR website.
Wednesday, May 8, 2024
May/Summer 2024 updates
May session begins on May 13th. Please contact ocmsched@umn.edu about May/Summer classes if:
- A class does not have a room assignment and needs one.
- A variable credit class needs to have a set number of credits for summer 2024.
- After financial aid has been disbursed, the number of credits for a class cannot be altered.
- A class with enrollment needs to be canceled.
Waitlist troubleshooting
There are three common reasons why students on the waitlist are not automatically enrolled:
- The Auto Enroll from Waitlist process has not run yet.
- Remember, if you increase the number of seats OR a student drops from the class leaving a seat available (that has a waitlist with students waiting), the Auto Enroll from Waitlist process will run overnight.
- The student was justifiably not enrolled for a reason, and they received an email as to why they could not be enrolled.
- Wouldn’t it be nice if you could also see that message? Well, you absolutely can! As a CCS scheduler, you have access to the system-generated emails sent to students when they auto-enroll from the waitlist process runs for a class.
- These messages are available, per term, on the UM Waitlist Email History page (Records and Enrollment > Term Processing Waitlist > UM Waitlist Email History).
- The “Auto Enroll from Waitlist” checkbox on the class section is NOT checked.
- If this box is unchecked, the Auto Enroll from Waitlist process will NOT run for that section. Instead, the class will look open for any student to enroll, even if there are students sitting on the waitlist.
- CCS schedulers can find this checkbox on the UM CCS Maintain Schedule of Classes page > Enrollment Control tab. The checked box serves the following two functions:
- Triggers the Auto Enroll from Waitlist process if a seat is available.
- Gives priority to students on the waitlist, so open seats are not taken by other students (before Auto Enroll from Waitlist runs).
Review room assignments for fall 2024 (1249)
While OCM is still working to assign classrooms for all classes, most room assignments for fall 2024 are available on the Class Schedule.
- Review assignments for your department to ensure all classes requiring a general-purpose classroom have been assigned.
- There are some days and times when we do not have classroom space available.
- If you are planning to schedule some classes in a departmental space, please notify ocmsched@umn.edu if you need assistance, or if a general-purpose classroom will become available as a result.
Please remind instructors that room assignments are subject to change before the start of the term, so they should check the schedule again closer to the semester's start.
Making spring 2025 (1253) classes eligible for Freshman Full Year (FRFY) registration
Freshman orientation will soon be underway on the Twin Cities campus. During orientation, incoming freshmen have the ability to register for both fall 2024 and spring 2025 at the same time, if set up correctly.
For students to be able to register for spring 2025 classes, the Freshman Full Year (FRFY) course attribute must be added to the class. This is done in the UM CCS Maintain Sched of Class page on the Basic Data tab, as seen below.
Classes with the attribute are open for registration but only to students with the “FRFY Freshman Full Year Registration” student group on their record.
If you discover your department missed applying the FRFY attribute to a class, the CCS scheduler should add the attribute in CCS. A daily query identifies those classes with a newly added FRFY attribute, and the requisite stopping them from registering for the class is removed to allow freshmen to register.
CCS user workshops
Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.
These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15–20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
- May 14th - Coursedog and CCS
- June 11th - Astra Academics
Wednesday, April 3, 2024
Upcoming important dates
April
- 4/9/24 - CCS User Workshop - FRFY (Freshman Full Year)
- 4/11/24 - Fall 2024 (1249) registrations begins
- 4/11/24 - Fall 2024 waitlist auto-enroll process begins
May
- 5/2/24-5/8/24 - Spring 2024 (1243) Final exams
- 5/14/24 - CCS User Workshop - Coursedog and CCS
- 5/13/24 - May session and summer 13,14, and 15-week classes begin
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