Fall 2024 final exams

The Fall 2024 final exam request form is due November 8, 2024, which is rapidly approaching. The list of final exams and common exams that have already been scheduled is available on the Fall 2024 Final Exam and Common Exam Scheduled Rooms spreadsheet.

If you do not see a class that intends to have an in-person final exam on the spreadsheet, and the final exam is intended to be held in a classroom, please fill out the Final Exam Request form as soon as possible. 

Additional resources can be found:

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

Spring 2025 (1253) classroom assignments

Room assignments for spring 2025 (1253) are now available on the Class Schedule. We still have about 1% left to assign for Spring 2025. 

Please remember, many classes already have classrooms assigned. If changes are made on a class (dates, times, etc.), the classroom assigned may be dropped. We are getting down to very few GPC classrooms being available from 9AM - 2PM M-Th. If the assigned classroom does get dropped, it may be assigned to a different class. Please let us know as soon as possible if a classroom needs to be re-assigned.

Please note the following:

• We only find general purpose classrooms for classes that have a component type of LEC or DIS with a blank Facility ID in CCS. If the component type is LAB, FWK, IND, or ROT, we will not actively look for a classroom for your class.
• If you notice a class without a room assignment, please notify ocmsched@umn.edu.
• If you need assistance adding a departmental space to a class, email ocmsched@umn.edu.
• Remind instructors to verify their classroom assignment before the first class, as room assignments are subject to change prior to the start of the term.

Combined sections issue for spring 25 and beyond

For those who have not heard, we have unfortunately run out of combined section ID numbers in PeopleSoft, for the time being. 

What does this mean? The table that stores Combined Sections in PeopleSoft has reached its limit, and we are no longer able to create new combined sections within PeopleSoft for Spring 2025 and beyond. We are working with our partners in ASR-IT and OIT to implement a fix from Oracle. 

What is the workaround? Please let us know (ocmsched@umn.edu) if two (or more) classes need to be scheduled in the same room that are not already on the combined sections list. We are able to make that happen in Astra without the classes being combined in PeopleSoft first. We do not anticipate too many classes still needing to be combined for Spring 2025, and we are hoping to have a fix for this issue in PeopleSoft in the very near future. 

Once we are able to add combined sections again in PeopleSoft, our team will set up the combined sections that have been reported to us during this time. We will also provide any additional instructions on how to create combined sections in the future. Please let us know if you have any questions. 

Summer 2025 (1255) CCS is still open

CCS is still open for the initial build of the 2025 May/summer semester (1255) through December 9, 2024. At the end of day on December 9, we will close CCS to make general purpose classroom assignments. 

The following resources for scheduling classes are available:

• May and Summer scheduling guide
• Class schedule production guidelines
• CCS production calendar

New Office of Classroom Management website

The newly updated Office of Classroom Management (OCM) website launched November 4, 2024. The UX team partnered with OCM to improve the user experience through accessible design and content. The redesigned website aims to help users find the room and scheduling resources they need quickly and efficiently. This update also aligns the OCM website and content more closely with navigability and usability best practices.

The website features Folwell functionality, streamlined navigation, and an improved user interface. While the website design has changed, OCM’s services have not. The most trafficked OCM pages are listed below for your reference: 

• Astra
• Scheduling policies
• Production calendars

All existing links have been redirected, so any bookmarked links to the current OCM website will still be usable.

CCS user workshops

The Scheduling team is conducting monthly user workshops. We hope these workshops will allow us to connect with our users and review topics relevant to our departmental schedulers.

These workshops will be conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion). To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• November 12 - Class Permissions
• December 10 - Grades and Instructors

If there is an upcoming topic you would like to discuss, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like to discuss in future workshops, please let us know.

Fall 2024 final exams

If an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom. This same form can also be used to inform us of any final exam changes (date/time or alternate seating). You can submit up to five classroom/change requests per submission.

The list of final exams and common exams that have already been scheduled is available on the Fall 2024 Final Exam and Common Exam Scheduled Rooms spreadsheet.

The deadline to submit these requests for fall 2024 is November 8, 2024. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form