HEPA filter placement for fall 2023

The FM (Facilities Management) department uses strategies for HVAC (Heating, Ventilation, and Air Condition) systems to maintain a comfortable and healthy indoor building environment. FM partnered with the Department of Health, Safety, and Risk Management (HSRM) and evaluated all Office of Classroom Management assigned spaces to determine where HEPA filters will be placed for fall 2023. Visit the Facilities Management (FM) Safe Campus Support website for more information.

Search for a list of classrooms by visiting UMN Building Classroom Portable Air Filtration Unit Locations. If the room you are searching for is not listed, it does not require a portable air filtration unit because it met CDC and ASHRAE (American Society of Heating, Refrigerating, and Air-Conditioning Engineers) issued guidance for operating HVAC systems.

Please email Heath, Safety and Risk Management for help answering your HEPA filter questions at hsrm@umn.edu. A subject matter expert will get back to you soon.

Fall 2023 final exams

If an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom. This same form can also be used to inform us of any final exam changes (date/time or alternate seating). You can submit up to five classroom/change requests per submission.

The list of final exams and common exams that have already been scheduled is available on the Fall 2023 Final Exam and Common Exam Scheduled Rooms spreadsheet.

The deadline to submit these requests for fall 2023 is November 10, 2023. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

Spring 2024 (1243)

Collaborative Class Scheduling (CCS) is open for spring 2024 class changes. Queued registration for spring 2024 begins Tuesday, November 14, 2023. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are set to the correct session. For reference, view session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through Coursedog.
• All date, day, time, and instruction mode changes should be made before students register to minimize student conflicts and confusion. 

Fall 2023 (1239) general purpose classroom assignments

We have assigned all fall 2023 classes into general purpose classrooms (GPC). Please review room assignments for fall 2023 and encourage instructors to view room assignments on the Class Schedule. Instructors may also view GPC capacities and room layouts on OCM’s Room Search.

Please notify ocmsched@umn.edu if you need assistance with any room change requests.

Canceling classes for fall 2023 with zero and low enrollments

If you no longer plan to offer a class because of low enrollment, the class needs to be canceled in CCS as soon as possible and before the start of the term. Failure to cancel a class in a timely manner will have negative financial aid and degree progress impacts on students. 

Starting Monday, August 28, ASR will formally review each class cancellation request and follow up with departments regarding specific concerns. This review includes an individual degree progress and financial aid impact assessment of each student currently enrolled. 

For canceling classes with students enrolled, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS.
2. Notify enrolled students directly of class cancellation, and offer alternative options before requesting the class to be canceled.
3. Email ocmsched@umn.edu to process your cancellation.
1. **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.

For canceling classes with zero enrollments, no review is required:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS
2. Click Save

Check fall term instructor assignments

You can have a positive impact on classes and students when you enter complete and correct instructor information. Maintaining accurate information gives instructors appropriate access to their: 

• Online class rosters
• Canvas site
• Grade rosters 

Students also benefit from knowing who their instructors will be as they begin their semester. CCS schedulers should verify the following instructor information per class section for fall 2023: 

• Correct Instructor information
• Use the minus button to delete any instructors or proxies that should no longer be listed.
• Accurate instructor role (e.g., Primary Instructor, Secondary Instructor, Teaching Assistant, Proxy)
• Appropriate grading access (e.g., Approve, Grade, None)
• Note: All teaching assistants should be entered with the role of “TA.” Additionally, undergraduate teaching assistants can not have grade access. 

You can also run the Classes Missing Instructor Information report found in the MyU Reporting Center, under Student Services, then Course Scheduling. This report identifies active scheduled classes with enrollment that do not have any instructor information listed, per college.

Spring 2024 (1243)

CCS opens soon to make emergent changes to spring 2023 classes. Queued registration for spring 2024 begins Tuesday, November 14, 2023. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration: 

• Confirm session dates are set to the most reflective session. For reference, view session dates by term. 
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu. 
• Confirm grading basis. If changes need to be made, submit changes through Coursedog after go-live. 
• All date, day, time, and instruction mode changes should be made before students register to minimize student conflicts and confusion.