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Thursday, February 8, 2018

Wireless microphones being updated

Classroom microphones are being updated throughout the spring semester to match new standards. The new solution replaces the current in-room microphones with a pair of rechargeable wireless microphones. 

To use the new microphones, follow these steps:

  1. Remove a mic from the charging base.
  2. Press the button to turn it on. 
  3. Blinking red is muted; Green means charged and on
  4. Clip it to your shirt about 3 inches below your chin.






Mics should be returned to the charging base after use to ensure that they remain charged for the next instructor. Detailed instructions can be found on OCM’s microphone instruction page.


Classroom being updated mid-semester include: 
  • Andrew Boss Lab 125 
  • Hanson Hall 1-102, 1-103, 1-104, 1-105, 1-106, 1-107, 1-108, 1-109, 1-111
  • Mechanical Engineering 18
  • Nolte Center 140

Wednesday, February 7, 2018

2017 OCM annual report

Each year, the Office of Classroom Management (OCM) publishes a report to showcase projects and give details on OCM spaces, student impact, and funding. Did you know that approximately 9,215 classes are scheduled in OCM classrooms per year? See the full report as well as annual survey results on OCM’s website. Notable projects in 2017 include Study Space Finder, the new OCM website, and Tate Hall.

Fall scheduling is in progress

We are currently in CCS Open Initial Build for fall 2018 (1189) until Thursday, March 1, 2018. At that time, we will close CCS to make central room assignments.

Prior to March 1, please make sure to:
1. Work with your faculty and instructors to obtain updated information for the term.

2. Update class information using the CCS pages in PeopleSoft.
  • Cancel class sections that will not be offered this term.
  • Review and update enrollment limits and requested room capacities to realistic values (+/- 10% of last year’s enrollments).
  • Input instructor information and grade access in CCS.
  • Adjust non-standard class meeting times to a standard time.
  • Review classes outside of the Regular Session to make sure it is in the appropriate academic session (remember that classes in the extended regular session are typically not financial aid eligible).
  • Indicate the required room characteristics (technology, seating styles, etc.) needed to facilitate teaching by using the room characteristic codes accessible in the meeting pattern page of CCS.
  • Email ocmsched@umn.edu to add facility ROOM000TBA or NOROOMREQD to all class meeting patterns that will not require any room assignment or that will meet in a small office space.
  • Review the Class Scheduling Distribution Summary Report to assess department/college compliance with distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
3. Avoid scheduling course sections in high demand periods/days.

4. All room requests sent to ocmsched@umn.edu will be queued until after the batch scheduling run for fall semester has been completed. They will be reviewed in late March, and we will try to accommodate as many requests as we can, but cannot guarantee specific room requests.

Preferred name - class permission numbers and waitlist management

A student’s preferred name (instead of legal/primary name) is now being used for class permission numbers and waitlist management. Students and staff may indicate a preferred name through the My Info tab of MyU. Indicating a preferred name is optional. This functionality was implemented as part of the University’s PeopleSoft 9.2 upgrade.

Wednesday, January 31, 2018

Final exam scheduling for spring 2018 (1183)

Final exam scheduling for spring 2018 will begin soon. If a class will hold its final exam as indicated on the University final exam schedule in its regular classroom, there is no need for you to contact us. Your final exam will be scheduled centrally.

If a class is not holding an in-person exam during finals week (Monday, May 7 – Saturday, May 12, 2018) please email ocmsched@umn.edu by Friday, February 16.
  • Use the subject line “Spring 2018 Final Exam” 
  • Include the designator/section number(s) in the email text
Due to the high demand for larger classrooms for finals week, it is especially helpful to know when a large class will not need a classroom for a final exam.

If a class is requesting a change to the date and time of an exam, or to change or add a location to an exam, submit a Final Exam Change Request form by February 16. You will automatically receive a copy of your final exam change request, and when final exam scheduling is completed, you will receive email confirmation of the outcome. While the Office of Classroom Management (OCM) does its best to accommodate special requests, there is a possibility that your request may not be fulfilled.

Reminders

If a class is on the pre-approved Common Exams list for the semester, a Final Exam Change Request form must still be submitted in order to assign appropriate classrooms.

Event requests for classrooms during finals week are held as tentative and not scheduled until after the completion of final exam scheduling. Submitting an event request for a classroom needed for a final exam does NOT increase the likelihood that the room will be available for you.

Final exam resources

Wednesday, January 17, 2018

Summer 2018 (1185) scheduling resources

CCS continues to be open for May/summer 2018 (1185). Registration begins March 1, 2018. This is a month and a half earlier than previous years. Remember to cancel any class sections that have rolled forward but will not be taking place and to update any class sections that require changes. Classrooms have already been assigned, and we will continue to monitor new sections added.

Be sure to review the class scheduling guidelines available on OCM’s website to review resources available to assist you in scheduling classes.

Wednesday, January 3, 2018

Preparing for the start of spring 2018 (1183)

With January 16 quickly approaching, ASR is asking students, faculty, and staff to prepare in advance for the start of the term. Faculty and instructors will receive a welcome back message from OCM next Monday, Jan. 8 (see below).

In the message, they are encouraged to record their classroom assignments in advance and minimize any room change requests. Students will also be encouraged to record their schedule in advance. Because of this, consider sending an email to the students in a class if there is a change in the week before the term starts.

You may also want to consider having a hard copy of your classroom assignments available to reference in case there is an unexpected system issue the first week of term.

Welcome back message:

"Greetings,

The Office of Classroom Management (OCM) welcomes you to the start of the spring 2018 semester! Below are some resources for teaching in general purpose classrooms:
  • Go to the Teaching tab of MyU to locate your room assignments for spring 2018. We recommend you record your room assignment before the first day of the term as high system load at the start of term can cause system slowness or unavailability. We ask students to do the same, so please minimize any room change requests.
  • Learn how to access and print your class roster [PDF].
  • Use Room Search to learn about the features, layout, and equipment in your classroom.
  • Refer to classroom equipment instructions to learn how to use the equipment in your classroom.
  • All OCM classrooms are equipped with ADA compliant tables and chairs as a standard feature. We work with the Disability Resource Center to accommodate student needs and ask for your help in ensuring its proper use.
As always, OCM is available to help with questions, concerns, and comments regarding general purpose classrooms, scheduling, and central student study spaces. You can also request a consultation for hands-on training or orientation for classroom equipment and technology. We answer calls Monday through Friday, 7:30 a.m. to 4 p.m. Messages left at the hotline after hours are monitored by an on-call manager.

     Call: Classroom Support Hotline at 612-625-1086
     Email: classrm@umn.edu

We wish you a great start to the semester!"