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Wednesday, September 20, 2017

New OCM website to launch in October

A redesigned Office of Classroom Management (OCM) website will launch Tuesday, October 3, 2017. Its simplified design offers easy access to classroom technology instructions, scheduling applications, and information about Classroom Technical Services (CTS), including audio/visual equipment design and installation.

The new site utilizes the Drupal 8 content management system, which enhances mobile delivery. The website address will remain the same; however, URLs for internal links will change. Redirects will be set up for commonly-accessed pages.

Summer 2018 CCS Opens for Initial Build

Collaborative Class Scheduling (CCS) in PeopleSoft will be available for initial build on Wednesday, September 27 for May/summer 2018 (1185) class schedule production. It will be open until October 28, 2017.

The following resources for scheduling classes are available:

Calendar for 2018-19 class scheduling production available

The 2018-19 CCS Production Calendar is available. Please note that some of the dates are still tentative and will be updated as academic calendars across system campuses are finalized.

As a reminder, you can find additional critical scheduling dates, including previous production calendars and academic session dates, on the OCM Academic Scheduling page.

Note the summer registration date change. Registration for degree-seeking students will begin March 1 for summer 2018.

Supplemental Class Search is being retired

The Supplemental Class Search will no longer be available as of September 23, 2017. The supplemental class search was built as a temporary solution for advisors and staff following the PeopleSoft upgrade in 2015.

Since then, new class search functionality has been added to Schedule Builder to replace this temporary solution. You may also continue to use the MyU/PeopleSoft delivered Class Search or other tools developed by colleges.

Feel free to provide feedback on the Schedule Builder Class Search via the comment form. Thank you.

Wednesday, September 6, 2017

Campus Solutions 9.2 Technical Upgrade Go-Live Information

A period of system downtime is necessary to complete the first phase of the PeopleSoft Campus Solutions 9.2 Upgrade. PeopleSoft Campus Solutions (Student Records) and related systems will be unavailable starting at 9 a.m. (previously reported as 7 a.m.) on Saturday, September 23. Work is anticipated to be complete and systems available again at noon on Sunday, September 24. See full details on system availability during the planned outage.

Academic schedulers should not do any work in Astra Schedule Sept. 23-24 during the upgrade, or their work will be lost. Scheduled events and event requests will work as normal. The academic term data will be refreshed before 7 a.m. on Monday morning.

When systems are restored Sunday afternoon, users will notice minimal changes in PeopleSoft (restricted to look and feel). Preview these changes.

Those who use PeopleSoft frequently may need to clear their browser cache and cookies when logging in for the first time after the upgrade is complete.

Canvas update

Over the next two years, Canvas will replace Moodle as the University's centrally-supported Learning Management System. About 5% of instructors will be using Canvas this fall. More are expected to use it in spring 2018. See the Canvas Transition website for more information and a timeline.

With the new Canvas process, all classes that are setup in PeopleSoft will have an unpublished class site automatically generated before the start of each semester. The unpublished Canvas courses will be displayed to instructors if they are assigned as a primary instructor in PeopleSoft.

Currently, many courses in PeopleSoft do not have a primary instructor assigned. Schedulers should assign primary instructors, teaching assistants, and other instructor roles to support this process as well as for class rosters and grade entry.

Wednesday, August 30, 2017

Fall 2017 final exam deadlines

In a response from schedulers asking to be able to confirm final exam room locations earlier in the semester, OCM has moved forward the final exam production cycle beginning with fall 2017. The Final Exam Change Request form is due on Tuesday, October 3.

After all common final exams are scheduled, change requests are processed in the order in which they are received. The earlier you submit your Final Exam Change Request form, the greater likelihood you will get the instructor's preferred classroom. You will notice some small changes to the change request form itself, in particular for those utilizing common exams. Please let us know if you have any questions.

For classes not holding an in-person exam during finals week, notify us by emailing ocmsched@umn.edu by Tuesday, October 3. Please use the subject line “Fall 2017 Final Exam” and include the subject designator and class section number(s) in the email text. In particular, it is helpful to know when large, lecture classes will not be using their classroom during exam week to fulfill special requests for other final exams requiring large classrooms.

All event requests made through Astra Schedule for finals week are held in our queue until all final exams are scheduled. Astra Schedule event requests should be used to schedule review sessions, but should not be used to secure classrooms for final exams. If you are unsure how to submit your request for an exam room, email ocmsched@umn.edu.
Note: An edit has been made on 9/20/17 to change the day Wednesday to Tuesday, October 3. Apologies for any confusion.