Spring 2026 final exam room requests

If any instructor in your department is teaching an in-person or blended class and planning to have an in-person final exam, a Final Exam Request form must be filled out to request a classroom to hold the final exam. 

This same form can also be used to inform us of any final exam changes (date/time or alternate seating), with up to five submissions per form. 

The list of scheduled final exams and common exams is available on the Spring 2026 Final Exam and Common Exam Scheduled Rooms spreadsheet.

The deadline for spring 2026 final exam requests is April 3, 2026. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form 

Make final changes to May/summer 2026 classes

Registration begins on February 26, 2026 for the May/summer term (1265). Please make your final changes to summer 2026 classes as soon as possible. Changes to classes made after enrollment can negatively impact students.

Course changes should be made and approved in Coursedog, which include:

• Credit and grading basis changes
• Consent required
• Component changes
• Topic titles

Class changes should be made in CCS, which include:

• Meeting patterns
• Instructors and grading access
• Enrollment capacity changes
• Class cancellations

Classroom assignments for summer 2026 have been completed and are available on the Class Schedule. 

Please contact ocmsched@umn.edu if:

• A variable credit class needs to have a set number of credits for summer 2026.
• A class does not have a room assignment and needs one.

 

Fall 2026 (1269) scheduling in progress

CCS is currently open for fall 2026 for the upcoming academic year. CCS will be closed as of March 2, 2026 for term 1269, so classroom assignments can be made by OCM. For additional class setup guidance, please refer to the Class Setup Guide.

Prior to CCS closing, make sure to do the following:

• Assign departmentally-owned classrooms and labs using 25Live.
• It’s helpful to let us know which classes do not need GPCs before we close CCS for the term to assign classrooms.
• Review class sessions.
• Check classes outside of the Regular Session to make sure they are in the appropriate academic session (remember that classes in the extended regular session are typically not financial aid eligible).
• Adjust non-standard class meeting times to a standard time.
• Classes using standard meeting times guarantee a GPC classroom (if needed) and help students build their schedules.
• Input instructor information and grading access on each meeting pattern.
• Instructors must be on each meeting pattern per class to aid with the grading process at the end of the term.
• Enter the required room characteristics.
• If a certain technology or seating style is needed to facilitate teaching and learning, please indicate that for the class.
• Set realistic enrollment capacities and requested room capacities.
• +/- 10% of last year’s enrollment total
• Cancel class sections that will not be offered.
• If a class is combined with another class, remember to un-combine the sections first, then cancel. 
• Review the Class Scheduling Distribution Summary Report (you will need to log into the University’s network or VPN to view the website).
• Assess department/college compliance with the distribution of meeting times (no more than 3% in any standard time block) and the distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).

Email ocmsched@umn.edu to:

• Add the facility NOROOMREQD (no room required) to all class meeting patterns that will not require any room assignment.
• Add the facility ROOM000TBA (Room TBA) to all class meeting patterns that will meet in a small office space.
• Add the facility ONLINEBLENDED to any meeting patterns in a blended (both in-person and online/remote) learning classes.

CCS user workshops

The Scheduling team provides monthly CCS user workshops in which we connect with the departmental schedulers and review relevant topics. These workshops are held over Zoom on the second Tuesday of the month from 11:00–11:30 a.m. (15–20 minute presentation with time for discussion). 

To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• February 10 - Room Scheduling for classes
• March 10 - Waitlists

Canceling classes for spring 2026 with zero and low enrollments

If you no longer plan to offer a class because of low enrollment, the class needs to be canceled in CCS as soon as possible and before the start of the term. Failure to cancel a class in a timely manner will have negative financial aid and degree progress impacts on students. 

Starting Monday, January 12, ASR will formally review each class cancellation request and follow up with colleges/departments regarding specific concerns. This review includes an individual degree progress and financial aid impact assessment of each student currently enrolled.  

For canceling classes with students enrolled, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS.
2. Notify enrolled students directly of class cancellation and offer alternative options before requesting the class to be canceled.
3. Email ocmsched@umn.edu to process your cancellation.
• If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.

For canceling classes with zero enrollments, no review is required:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS.
2. Click Save.

Reserve capacity seats released for spring 2026

If you use a reserve capacity for a class, remember ASR will release all reserved seats on the Thursday before the first day of class each semester. For the spring 2026 semester, all reserved seats will be released on January 15, 2026.

Waitlists for spring 2026

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. For spring, the auto enroll process will run for the final time on January 19, 2026 for all regular sessions and first half of term classes. The waitlists will be deleted on January 20, 2026.

TIP: To keep a record of who was on the waitlist for a class, and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first.