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Wednesday, November 6, 2019

Reminder: review fall 2019 (1199) final exam schedule and room assignments

The fall 2019 final exam schedule for general purpose classrooms is now available for review in Astra Schedule. Please forward room locations to instructors to ensure they know the location of their final exam. See the OCM Scheduling Update blog for detailed instructions on reviewing final exams and more resources.

Open registration for spring 2020 (1203)

Queued registration for students continuing in spring 2020 will open on Tuesday, November 12.

Changes to variable credit/grading basis

With spring registration approaching, it is imperative to make final changes to classes requiring set credits and/or changes to grade basis. After financial aid has been disbursed, the grading basis and the number of credits for a class cannot be altered.

If you need to change the number of credits for a class from a variable number to a set number, email ocmsched@umn.edu. If you need to make a change to the grading basis of a course, submit it directly through ECAS.

Monitor your scheduling policy compliance

Ensure that your department is in compliance with the scheduling distribution policies regarding classroom demand before spring registration, November 12, 2019. See the class scheduling policy summary for details on the policies and how to monitor compliance.

The following tools have been built to assist you in monitoring your compliance:

Spring 2020 classroom assignments

Room assignments for spring 2020 (1203) are still in process. If a class does not need a general purpose classroom assignment and you have not yet been assigned a departmental space, please notify ocmsched@umn.edu.

OCM only works to find general purpose classrooms for classes with a blank Facility ID in CCS. If the Facility ID field is populated, OCM will not actively look for a classroom for your class. This includes being populated with a virtual space, such as:
  • ROOM000TBA (room to be assigned) - the CCS scheduler will be adding a departmental or other room to a class section or meeting pattern.
  • NORMREQD (No room required)- no room is required for the class section and/or meeting pattern.
  • ONLINEONLY (online only) - the class section or meeting pattern of the class will be conducted completely online, no classroom is needed.
  • AHC000TBA (AHC room to be assigned) - no GPC is needed.
  • LAB000TBA (lab section - room to be assigned) - no GPC is needed.
All room assignments are subject to change prior to the start of the term. While this usually only affects a small number of classes, we encourage departments and instructors to verify their classroom assignment before the first class meeting.

Wednesday, October 23, 2019

Review Fall 2019 (1199) final exam schedule and room assignments

The Fall 2019 final exam schedule for general purpose classrooms is now available for review in Astra Schedule. Please forward room locations to instructors to ensure they know the location of their final exam.

Be sure to check your department's classes for accuracy. Email the Scheduling Unit at ocmsched@umn.edu as soon as possible if you notice any of the following:
  • An exam scheduled for a class that does not require a room
  • An exam missing for a class that should have had one scheduled
  • An exam scheduled at a time or place you did not expect
To review your department's final exams, please follow the steps below:
  1. Sign in to Astra Schedule with your University internet ID and password in the upper right-hand corner of the screen.
  2. Click on the “Academics” tab located in the top navigation menu.
  3. Click on the “Sections” link at the top of the page.
  4. Update the filters in the left column as follows:
    • Is Exam = Yes
    • Term = Fall 2019
    • Subject = Select the subject(s) you schedule
    • Campus = Mpls/St Paul
  5. Click “Search” at the bottom of the filter column.
  6. To save your filter selections for future use, click on the save button next to “Search” at the bottom of the filter column on the left.
  7. Export the list to Excel by using the icon located in the middle of the bottom of the page.
Common exam room assignments are available to review separately.

Want a few extra tips and tricks for getting around in Astra Academics? Check out the resources available on ASR’s system support page under Astra Schedule. Still have questions on how to review your final exams? Contact ocmsched@umn.edu.

Final exam policy resources:

Correction to One Stop spring 2020 standard final exam schedule table

On the One Stop website, there were three final exam times listed in the spring 2020 standard final exam schedule table that have been corrected as of October 10, 2019. Impacted classes include those that begin during the following days/times and have had their exam date changed from Thursday, May 7 to Monday, May 11, 2020:
  • TTh 9-9:59 a.m.
  • MWF 11-11:59 a.m.
  • TTh 1-1:59 p.m.
Please work with your faculty/instructors to ensure that they have the correct information.