System support guides

On the ASR website, under training and support, you’ll find system support resources.

The Faculty Center, Advisor Center, and Student Services Center collapsible folder has guides that are geared towards instructors (and proxies) to help with various class set-up questions, such as View a Class Roster.

The PeopleSoft CS- Class Scheduling and Student Records collapsible folder has a variety of guides available to help with various common business processes in PeopleSoft. You’ll find helpful guides on Program/Plan setup, Service Indicators, CCS, and more.

Fall 2022 scheduling in progress

CCS is currently open for fall 2022 for the upcoming academic year. CCS will close on March 1, 2022 for fall 2022 to make classroom assignments.

Prior to CCS closing, make sure to do the following:

• Review class sessions.
• Check classes outside of the Regular Session to make sure they are in the appropriate academic session (remember that classes in the extended regular session are typically not financial aid eligible).
• Adjust non-standard class meeting times to a standard time.
• Classes using standard meeting times guarantee a GPC classroom, if needed, and help with students building their schedules.
• Input instructor information and grading access on each meeting pattern.
• Instructors must be on each meeting pattern per class to aid with the grading process at the end of the term.
• Find classes with no instructor listed by going into the Reporting Center and running the Classes Missing Instructor Information report. Student Services > Course Scheduling > Classes Missing Instructor Information report.
• Enter the required room characteristics.
• If a certain technology or seating style is needed to facilitate teaching and learning, please indicate that for the class.
• Set realistic enrollment capacities and requested room capacities.
• (+/- 10% of last year’s enrollments).
• Cancel class sections that will not be offered.
• Review the Class Scheduling Distribution Summary Report.
• Assess department/college compliance with distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
• Assign departmentally owned classrooms and labs using Astra.
• It’s helpful to let us know which classes do not need GPCs BEFORE we close CCS for the term to assign classrooms.

Email ocmsched@umn.edu:

• To add the facility NOROOMREQD to all class meeting patterns that will not require any room assignment.
• To add the facility ROOM000TBA to all class meeting patterns that will meet in a small office space.
• To add the facility ONLINEBLENDED to any meeting patterns in a blended (both in-person and online/remote) learning class.

Guidance for Juneteenth

Juneteenth has officially been approved by the Faculty Senate as a systemwide No Classes Day effective with the summer 2022 academic calendar (celebrated Monday, June 20, 2022). All room meeting patterns and room assignments have been released from classes for that day. We are currently working on how this change will be reflected to students and instructors in MyU.

The summer academic session dates will not be modified, rather, departments and instructors will be expected to make accommodations for instructional time in the same way they would for a University Holiday or other No Classes Day that falls within the semester (e.g., July 4th, Thanksgiving, spring break, etc.). For help with calculating meeting hours, please see OCM’s May/Summer Scheduling guidance page.

For reference, this list of UMNTC Summer 2022 Classes had a scheduled class meeting occuring on June 20 (data as of 2/1/2022).

Make final changes to May/Summer 2022

Registration opens February 24, 2022 for the May/Summer term (1225). Please make your final changes to summer 2022 classes as soon as possible. Changes to classes made after enrollment can impact students.

Course changes should be made and approved in ECAS, which include:

• Credit and grading basis changes
• Consent required
• Component changes
• Topic titles

Class changes should be made in CCS, which include:

• Meeting patterns
• Requested room features
• Instructors and grading access
• Enrollment capacity changes
• Class cancellations

Classroom assignments for summer 2022 have been completed and are available on the Class Schedule. Please review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned. 

Please contact ocmsched@umn.edu if:

• A class does not have a room assignment and needs one.
• A variable credit class needs to have a set number of credits for summer 2022.

Spring 2022 final exam scheduling

For spring 2022, if a classroom assignment is needed for an in-person or blended class’s final exam, departments need to let OCM know a room is required by filling out the In-Person Final Exams Request form. We will schedule one for you. Have this form filled out by February 15, 2022 for each class section that requires a classroom. Please help us with getting finals scheduled in a timely manner by getting your requests in by the deadline.

The final exam schedule (the date and time for when a final exam is to take place based on when the class was held during the term) is available on the One Stop website.

If a change is needed to a final exam, please continue to fill out the Final Exam Change Request form. If you are having an in-person final exam and something about the exam needs to change (exam time, location), please fill out both forms. Common exams should only fill out the Final Exam Change Request form. These forms can also be found on the Final Exam Information page on the ASR website.