Fall 2022 final exams

Final exams for fall 2022 begin Friday, December 16. The last day of exams is Thursday, December 22.

• Final exam dates: Friday, December 16 - Saturday, December 17 and Monday, December 19 - Thursday, December 22
• Study Days: Thursday, December 15 and Sunday, December 18.

In-person final exams for fall 2022 have been scheduled for those who requested a classroom assignment through the Final Exam Request form. The list of scheduled final exams and common exams is available on the Fall 2022 Final Exam and Common Exam Scheduled Rooms spreadsheet.

If you do not see a class that is intending to have an in-person final exam, and it needs a classroom assignment, please fill out the Final Exam Request as soon as possible.

Final exam policy resources:

• Final exam regulations
• Fall 2022 final and common exam times
• University final examination policy

Classroom usage during fall 2022 finals week

Final exam week for fall 2022 begins with a Study Day on Thursday, December 15. The last day of exams is Thursday, December 22. Official University final exam schedules are available online.

General purpose classroom hours will be extended on Saturday, December 17 and Sunday, December 18 to meet the needs of students and faculty during finals week. Weekday hours remain unchanged and will follow standard operating hours during finals week.

During finals week, December 15-22, classroom and building hours will be adjusted as follows:

• Saturday, December 17 (Final Exam Date): All general purpose classrooms will be open 7:00 a.m. - 10:00 p.m.
• Sunday, December 18 (Study Day): All general purpose classrooms in weekend buildings will be open from 7:00 a.m. - 10:00 p.m. Weekend buildings include:
• East Bank: Bruininks Hall, Folwell Hall, Keller Hall, Nicholson Hall, Rapson Hall
• West Bank: Blegen Hall, CSOM, Hanson Hall, Humphrey Center
• Saint Paul: McNeal Hall, Peters Hall, Ruttan Hall
• Weekday hours will remain unchanged.

After final exams week, we will return to our standard operating hours.

Note: Building hours may vary from standard classroom hours. Be sure to carry your U Card with you at all times. Most buildings will require your U Card for exterior building access.

Fall 2022 final exams

Fall 2022 final exams have been scheduled for those who requested a classroom assignment through the Final Exam Request form. The list of final exams and common exams that have been scheduled is available on the Fall 2022 Final Exam and Common Exam Scheduled Rooms spreadsheet.

If you do not see a class that is intending to have an in-person final exam, and it needs a classroom assignment, please fill out the Final Exam Request as soon as possible.

Final exam policy resources:

• Final exam regulations
• Fall 2022 final exam times
• Fall 2022 common exam times
• University final examination policy

Last Call: Fall 2022 final exam requests

If an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom to conduct the final exam. This same form can be used to notify us of any changes that need to be made to a final exam, including:

• New date and time of exam
• Length of exam
• Request a specific classroom
• Request alternate seating
• Request specific room features

You can submit up to five classroom/change requests per submission. The deadline to submit these requests for fall 2022 is October 28, 2022. Final exams will not be scheduled until after the deadline.

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

Final exam date error: Fall 2022

It was brought to our attention that a date was published incorrectly on the Fall 2022 Final Exam schedule. It has since been corrected. The affected classes were identified, and the instructors were notified.

Final exam date error: Fall 2022

It was brought to our attention that a date was published incorrectly on the Fall 2022 Final Exam schedule and has since been corrected. The affected classes were identified, and the instructors were notified. This message was sent to impacted instructors.

Fall 2022 (1229) general purpose classroom assignments

We have assigned all fall 2022 classes into General Purpose classrooms (GPCs) as needed. Please review room assignments for fall 2022 and encourage instructors to view room assignments on the Class Schedule. Instructors may also view general purpose classroom capacities and room layouts on OCM’s Room Search.

Please notify ocmsched@umn.edu if you need assistance with any room change requests.

Canceling classes for fall 2022 with zero and low enrollments

If you do not plan to offer a class, the class needs to be canceled in CCS as soon as possible and before the start of the term. Failure to cancel a class in a timely manner most likely will have financial aid and degree progress impacts on students.

Starting Monday, August 29, ASR will formally review each class cancellation request and follow up with departments with specific concerns. This review includes an individual degree progress and financial aid impact assessment of each student currently enrolled.

For canceling classes with low enrollment, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS
2. Notify enrolled students directly to offer alternative options before requesting a class cancellation
3. Email ocmsched@umn.edu to process your cancellation
4. **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures

For canceling classes with zero enrollments, no review is required:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS
2. Save

Check fall term instructor assignments

You can have a positive impact on your classes when you enter complete and correct instructor information. Maintaining accurate instructor information gives them appropriate access to their:

• Online class rosters
• Canvas site
• Grade rosters

Students also benefit from knowing who their instructors will be as they begin their semester. CCS schedulers should verify the following instructor information per class section for fall 2022:

• Correct Instructor information
• Use the minus button to delete any instructors or proxies that should no longer be listed
• Accurate instructor role (e.g., Primary Instructor, Secondary Instructor, Teaching Assistant, Proxy)
• Appropriate grading access (e.g., Approve, Grade, None)
• Note: All teaching assistants should be entered with a role of “TA.” Additionally, undergraduate teaching assistants can not have grade access.

You can also run the Classes Missing Instructor Information report found in the MyU Reporting Center, under Student Services, then Course Scheduling. This report identifies active scheduled classes with enrollment that do not have any instructor information listed, per college.

Canceling classes for fall 2022 with zero and low enrollments

If you do not plan to offer a class, the class needs to be canceled in CCS as soon as possible and before the start of the term. Failure to cancel a class in a timely manner may have financial aid and degree progress impacts on students.

For classes with low enrollment to be canceled, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS
2. Notify enrolled students directly to offer alternative options before requesting a class cancellation
3. Email ocmsched@umn.edu to process your cancellation
4. **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures

For classes with zero enrollments to be canceled:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS
2. Save

Fall 2022 general purpose classroom assignments

We have assigned the majority of fall 2022 classes into General Purpose Classrooms (GPCs) as needed. While OCM is still working to assign classrooms, you can review room assignments for fall 2022 on the Class Schedule.

Review room assignments for fall (1229)

While OCM is still working to assign classrooms for all classes, most room assignments for fall 2022 are available on the Class Schedule.

• The Office of Classroom Management (OCM) only finds general-purpose classrooms for classes with a blank Facility ID in CCS. If the Facility ID field is populated (including a virtual space such as ROOM000TBA), OCM is not actively looking for a classroom for your class.
• Changes to room assignments do not generate automated emails. If you change a classroom assignment, you must notify instructors and students directly.
• Room assignments are subject to change prior to the start of the term. While this usually only impacts a small number of classes, instructors should be encouraged to verify their classroom assignments before the first class meeting.
• If you are planning to cancel any classes for the fall, please do so as soon as you know they will no longer be offered. If students are enrolled, email the students to let them know and contact ocmsched@umn.edu to cancel the class. If there are no students enrolled in the class, you can cancel classes directly in CCS.

Review room assignments for fall (1229)

While OCM is still working to assign classrooms for all classes, most room assignments for fall 2022 are available on the Class Schedule.

• Review assignments for your department to ensure all classes requiring a general-purpose classroom have been assigned.
• There are some days and times when we do not have classroom space available.
• If you are planning to schedule some classes in departmental space, please notify ocmsched@umn.edu if you need assistance or if it means a general-purpose classroom will become available.

Also, please remind instructors that room assignments are subject to change prior to the start of the term, so they should check the schedule again close to the semester start.

Fall 2022 classroom scheduling in progress

At this time, we are still working on getting classrooms assigned for fall, however, around 2% still need classrooms.

As a reminder, OCM only works to find general-purpose classrooms for classes that are non-lab sections with a blank Facility ID in CCS. If the Facility ID field is populated, OCM will not actively look for a classroom for your class. This includes being populated with a virtual space, such as:

• ROOM000TBA (room to be assigned) - the CCS scheduler will be adding a departmental or other room to a class section or meeting pattern.
• NORMREQD (no room required) - no room is required for the class section and/or meeting pattern.
• ONLINEONLY (online only) - the class section or meeting pattern of the class will be conducted completely online, so no classroom is needed.
• REMOTE (remote instruction) - the class section or meeting pattern of the class will be conducted remotely, so no classroom is needed.
• AHC000TBA (AHC room to be assigned) - no GPC is needed.
• LAB000TBA (lab section - room to be assigned) - no GPC is needed.
• NO000PRINT - the class section has the “schedule print” box unchecked.

If a class has one of these virtual rooms assigned and it now needs a classroom instead, please contact ocmsched@umn.edu.

All room assignments are subject to change prior to the start of the term. While this usually only affects a small number of classes, we encourage departments and instructors to verify their classroom assignments before the first class meeting.

Fall 2022 schedule changes

Queued registration for fall 2022 begins Thursday, April 14, 2022. To ensure students have the greatest success, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm that session dates are set to the most reflective session. For reference, you can view session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through ECAS.
• All date, day, and time changes should be made before students register to minimize student conflicts.

If any of the above information needs to be changed after students have registered, email ocmsched@umn.edu to determine if changes may still be made.

Fall 2022 classroom scheduling in progress

At this time, we are busy assigning classrooms to classes for fall 2022. CCS will open again for emergent changes to the class schedule for fall 2022 (1229) on March 31, 2022. Department schedulers may update class information (cancel, add, or change) directly in CCS.

Queued registration for fall 2022 begins Thursday, April 14, 2022. To ensure students have the greatest success, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm that session dates are set to the most reflective session. For reference, you can view session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Fall 2022 Classes with Variable Credit Ranges
• Confirm grading basis. If changes need to be made, submit changes through ECAS.
• All date, day, and time changes should be made before students register to minimize student conflicts.

If any of the above information needs to be changed after students have registered, email ocmsched@umn.edu to determine if changes may still be made.

Fall 2022 scheduling in progress

CCS is currently open for fall 2022 for the upcoming academic year. CCS will close on March 1, 2022 for fall 2022 to make classroom assignments.

Prior to CCS closing, make sure to do the following:

• Review class sessions.
• Check classes outside of the Regular Session to make sure they are in the appropriate academic session (remember that classes in the extended regular session are typically not financial aid eligible).
• Adjust non-standard class meeting times to a standard time.
• Classes using standard meeting times guarantee a GPC classroom, if needed, and help with students building their schedules.
• Input instructor information and grading access on each meeting pattern.
• Instructors must be on each meeting pattern per class to aid with the grading process at the end of the term.
• Find classes with no instructor listed by going into the Reporting Center and running the Classes Missing Instructor Information report. Student Services > Course Scheduling > Classes Missing Instructor Information report.
• Enter the required room characteristics.
• If a certain technology or seating style is needed to facilitate teaching and learning, please indicate that for the class.
• Set realistic enrollment capacities and requested room capacities.
• (+/- 10% of last year’s enrollments).
• Cancel class sections that will not be offered.
• Review the Class Scheduling Distribution Summary Report.
• Assess department/college compliance with distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).
• Assign departmentally owned classrooms and labs using Astra.
• It’s helpful to let us know which classes do not need GPCs BEFORE we close CCS for the term to assign classrooms.

Email ocmsched@umn.edu:

• To add the facility NOROOMREQD to all class meeting patterns that will not require any room assignment.
• To add the facility ROOM000TBA to all class meeting patterns that will meet in a small office space.
• To add the facility ONLINEBLENDED to any meeting patterns in a blended (both in-person and online/remote) learning class.

Fall 2022 and spring 2023 CCS open

CCS is currently open for fall 2022 and spring 2023 to start making scheduling decisions for the upcoming academic year. CCS will close on March 1, 2022 for fall 2022 to make classroom assignments.

Fall 2022 catalog updates

Every two years all undergraduate programs must submit an updated program proposal in PCAS. This process ensures every program gets updated and provides current information about the curriculum to students.

A checklist is available in web format to increase ease of sharing the content with college and department contacts.

All program proposals should be submitted to the Provost queue by February 18, 2022. Please email Katie Russell (russellk@umn.edu) if you have any questions.