Review Fall 2019 (1199) final exam schedule and room assignments

The Fall 2019 final exam schedule for general purpose classrooms is now available for review in Astra Schedule. Please forward room locations to instructors to ensure they know the location of their final exam.

Be sure to check your department's classes for accuracy. Email the Scheduling Unit at ocmsched@umn.edu as soon as possible if you notice any of the following:

• An exam scheduled for a class that does not require a room
• An exam missing for a class that should have had one scheduled
• An exam scheduled at a time or place you did not expect

To review your department's final exams, please follow the steps below:

1. Sign in to Astra Schedule with your University internet ID and password in the upper right-hand corner of the screen.
2. Click on the “Academics” tab located in the top navigation menu.
3. Click on the “Sections” link at the top of the page.
4. Update the filters in the left column as follows:
• Is Exam = Yes
• Term = Fall 2019
• Subject = Select the subject(s) you schedule
• Campus = Mpls/St Paul
5. Click “Search” at the bottom of the filter column.
6. To save your filter selections for future use, click on the save button next to “Search” at the bottom of the filter column on the left.
7. Export the list to Excel by using the icon located in the middle of the bottom of the page.

Common exam room assignments are available to review separately.

Want a few extra tips and tricks for getting around in Astra Academics? Check out the resources available on ASR’s system support page under Astra Schedule. Still have questions on how to review your final exams? Contact ocmsched@umn.edu.

Final exam policy resources:

• Final exam regulations
• Fall 2019 final exam times
• Fall 2019 common exam times
• University final examination policy

Correction to One Stop spring 2020 standard final exam schedule table

On the One Stop website, there were three final exam times listed in the spring 2020 standard final exam schedule table that have been corrected as of October 10, 2019. Impacted classes include those that begin during the following days/times and have had their exam date changed from Thursday, May 7 to Monday, May 11, 2020:

• TTh 9-9:59 a.m.
• MWF 11-11:59 a.m.
• TTh 1-1:59 p.m.

Please work with your faculty/instructors to ensure that they have the correct information.

Roll forward for fall and spring semesters

Fall 2020 (1209) and spring 2021 (1213) class schedules will roll forward on November 4, 2019. This happens two weeks prior to when CCS Open Initial Build begins to allow for data clean up behind the scenes.

As a reminder, classes with the following criteria will not roll forward:

• Topics classes
• Cancelled sections
• Tentative sections
• Classes with zero enrollment (excluding directed studies and research)
• Undergraduate classes scheduled in Extended Regular Session (session 011)

May/summer 2020 CCS closes November 6, 2019

We are currently in CCS Open Initial Build for May/summer 2020 (1195) until November 6, 2019. At the end of day on November 5, we will close CCS to make central room assignments. Please make sure to update all class sections prior to CCS closing on Wednesday, November 6, 2019.

Note that new sessions have been added for summer 2019 with new date ranges to better meet the needs of the variety of classes offered (session 027 and 028). Please put classes in session that most closely match the class dates. Review historical classes to make sure it is still the right fit. See session dates on the OCM website.

The following resources for scheduling classes are available:

• Academic session dates by term
• Instructional time guidelines for summer session
• Class schedule production guidelines
• CCS production calendar
• General class scheduling tools

Tips and Tricks - Combined Section ghosts....boo!

Most schedulers know that when combining classes on the Combined Sections Table, only one class should have a meeting pattern and instructor information entered on the UM CCS Maintain Schedule of Classes page. The other class(es) meeting pattern(s) are left blank. The meeting pattern and instructor information of the first class will be added to the other class(es) once they are saved together on the Combined Sections Table....magic!

Every once in awhile, we hear from a scheduler who is unable to save sections on the Combined Sections Table even though it appears there is no meeting pattern information for the other class(es). Rather, they get a message that the classes can NOT be combined because they have different meeting patterns.

Very often the solution is simple. Return to the class(es) in UM CCS Maintain Schedule of Classes (Meeting tab), which appears to have blank meeting patterns, and delete the "ghost row" by clicking on the minus button. From there, save, and try again to save the combined sections on the Combined Sections Table. This works spookily well.​

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Spring 2020 - Variable credit email

With spring registration approaching, it is imperative to make final changes to classes requiring set credits and/or changes to grade basis. After financial aid has been disbursed, the grading basis and the number of credits for a class cannot be altered.

We will be identifying all classes with variable credits and sending an email to schedulers reminding them if they need to change the number of credits for a class from a variable number to a set number to email ocmsched@umn.edu. If you need to make a change to the grading basis of a course, submit it directly through ECAS.

Roll forward for fall and spring semesters

Fall 2020 (1209) and spring 2021 (1213) class schedules will roll forward on November 4, 2019. This happens two weeks prior to when CCS Open Initial Build begins to allow for data clean up behind the scenes.

As a reminder, classes with the following criteria will not roll forward:

• Topics classes
• Cancelled sections
• Tentative sections
• Classes with zero enrollment (excluding directed studies and research)
• Undergraduate classes scheduled in Extended Regular Session (session 011)