Waitlist reminders

The auto-enroll process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. There are many May/summer sessions with various start dates.

As a reminder, you can keep a record of who was on the waitlist for a class, and in what order, by saving a copy of the list prior to its deletion. If you or the instructor wants those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first.

Designating classes eligible for Freshman Full Year Registration

Freshman Orientation will soon be underway on the Twin Cities campus, where students will register for both fall 2022 and spring 2023.

Spring 2023 classes eligible for Freshman Full Year Registration are designated by the Course Attribute, “FRFY- Freshman full year reg,” in the UM CCS Maintain Sched of Class page on the Basic Data tab.

Classes with the attribute are open for registration, but only to students with the “FRFY Freshman Full Yr Registration” student group on their record. 

If you discover your department missed applying the FRFY attribute to a class, the CCS scheduler should add the attribute in CCS. A daily query identifies those classes with a newly added FRFY attribute, and the requisite stopping them from registering for the class is removed to allow freshmen to register.

May/summer 2022 updates

Please contact ocmsched@umn.edu about May/summer classes if:

• A class with students enrolled needs to be canceled.
• A class does not have a room assignment and needs one.

Spring 2022 grading due dates

Spring 2022 full semester and second 7-week session grades are due on Monday, May 16, 2022 at 11:59 p.m. A complete list of grading due dates, how-to guides, and policies are available on the ASR website.

Tip: Waitlist troubleshooting

Ever had an instructor email you asking why a certain student who is sitting on the waitlist didn’t get off the waitlist when there was space available in the class? Commonly, there are two reasons why this happens:

1. The student was justifiably not enrolled for a reason, and they received an email as to why they could not be enrolled. Wouldn’t it be nice if you could also see that message? Well, you absolutely can! As a CCS scheduler, you have access to see the system-generated emails sent to students when the auto-enroll from waitlist process runs for a class.
• These messages are available, per term, on the UM Waitlist Email History page (Records and Enrollment > Term Processing Waitlist > UM Waitlist Email History).
2. The “Auto Enroll from Waitlist” checkbox on the class section is NOT checked. If this box is unchecked, the auto-enroll from waitlist process will NOT run for that section, and instead, the class will look open for any student to enroll, even if there are students sitting on the waitlist.
• CCS schedulers can find this checkbox on the UM CCS Maintain Schedule of Classes page > Enrollment Control tab. The checked box serves the following two functions:
• Triggers the Auto Enroll from Waitlist process if a seat is available.
• Gives priority to students on the waitlist, so open seats are not taken by other students (before Auto Enroll from Waitlist runs).

System support guides

On the ASR website, under training and support, you’ll find system support resources.

The Faculty Center, Advisor Center, and Student Services Center collapsible folder has guides that are geared towards instructors (and proxies) to help with various class set-up questions, such as How to Enter Final Grades.

The PeopleSoft CS- Class Scheduling and Student Records collapsible folder has a variety of guides available to help with various common business processes in PeopleSoft. You’ll find helpful guides on Program/Plan setup, Service Indicators, CCS (including Combined Sections), and more.

Review room assignments for fall (1229)

While OCM is still working to assign classrooms for all classes, most room assignments for fall 2022 are available on the Class Schedule.

• Review assignments for your department to ensure all classes requiring a general-purpose classroom have been assigned.
• There are some days and times when we do not have classroom space available.
• If you are planning to schedule some classes in departmental space, please notify ocmsched@umn.edu if you need assistance or if it means a general-purpose classroom will become available.

Also, please remind instructors that room assignments are subject to change prior to the start of the term, so they should check the schedule again close to the semester start.