Spring 2024 grading due dates

Spring 2024 full semester and second 7-week session grades are due on Monday, May 13, 2024 at 11:59 p.m. A complete list of grading due dates, how-to guides, and policies are available on the ASR website.

Spring 2024 final exams

Final exam week is rapidly approaching for spring 2024. The list of final exams and common exams that have been scheduled is available on the Spring 2024 Final Exam and Common Exam Scheduled Rooms spreadsheet.

If you do not see a class on that list and know the class intends to have an in-person final exam, please fill out the final exam request as soon as possible.

Classroom hours during finals week (spring 2024)

Final exams for spring 2024 begin Thursday, May 2. The last day of exams is Wednesday, May 8. Official University final exam schedules are available online.

• Final exam dates: Thursday, May 2 - Saturday, May 4, and Monday, May 6 - Wednesday, May 8
• Study Days: Tuesday, April 30, Wednesday, May 1, and Sunday, May 5

General purpose classroom hours will be extended on Saturday, May 4, and Sunday, May 5 to meet the needs of students and faculty during finals week. Weekday hours will remain unchanged during finals week. See standard operating hours.

During finals week, weekend classroom and building hours will be adjusted as follows:

• Saturday, May 4 (Final Exam Date): All general purpose classrooms will be open 7:00 a.m. – 10:00 p.m.
• Sunday, May 5 (Study Day): All general purpose classrooms in weekend buildings will be open from 7:00 a.m. – 10:00 p.m. Weekend buildings include:
• East Bank: Bruininks Hall, Folwell Hall, Keller Hall, Nicholson Hall, Rapson Hall
• West Bank: Blegen Hall, CSOM, Hanson Hall, Humphrey Center
• St. Paul: McNeal Hall, Peters Hall, Ruttan Hall
• Weekday hours will remain unchanged.

After final exams week, we will return to our standard operating hours.

Be sure to carry your U Card with you at all times. Most buildings will require your U Card for exterior building access.

Final exam requests for Spring 2024 are due March 29th

If any instructor in your department is teaching an in-person or blended class and planning to have an in-person final exam, a Final Exam Request form must be filled out to request a classroom to hold the final exam. 

This same form can also be used to inform us of any final exam changes (date/time or alternate seating), with up to five submissions per form. 

The list of already scheduled final exams and common exams is available on the Spring 2024 Final Exam and Common Exam Scheduled Rooms spreadsheet.

The deadline for Spring 2024 for these requests is March 29, 2024. 

• Final exam information

• Final exam schedule

• How to use the Final Exam Request form

Upcoming important dates

March

3/1/24 - CCS closes for fall 2024 classroom assignments

3/12/24 - CCS User Workshop - Waitlists

3/29/24 - Final Exam requests due for spring 2024

3/29/24- CCS re-opens for fall 2024 for emergent changes

April

4/9/24 - CCS Workshop - FRFY (Freshman Full Year)

4/11/24 - Fall 2024 (1249) registrations begins

4/11/24 - Fall 2024 waitlist auto-enroll process begins

Spring 2024 final exam room requests

If any instructor in your department is teaching an in-person or blended class and planning to have an in-person final exam, a Final Exam Request form must be filled out to request a classroom to hold the final exam. 

This same form can also be used to inform us of any final exam changes (date/time or alternate seating), with up to five submissions per form. 

The list of scheduled final exams and common exams is available on the Spring 2024 Final Exam and Common Exam Scheduled Rooms spreadsheet.

The deadline for Spring 2024 for these requests is March 29, 2024. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form 

Canceling classes for spring 2024 with zero and low enrollments

If you no longer plan to offer a class because of low enrollment, the class needs to be canceled in CCS as soon as possible and before the start of the term. Failure to cancel a class in a timely manner will have negative financial aid and degree progress impacts on students. 

Starting Monday, January 8th, ASR will formally review each class cancellation request and follow up with colleges/departments regarding specific concerns. This review includes an individual degree progress and financial aid impact assessment of each student currently enrolled.  

For canceling classes with students enrolled, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS.
2. Notify enrolled students directly of class cancellation and offer alternative options before requesting the class to be canceled.
3. Email ocmsched@umn.edu to process your cancellation.
1. If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.

For canceling classes with zero enrollments, no review is required:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS.
2. Click Save.

 

Reserve capacity seats released for spring 2024

If you use a reserve capacity for a class, remember ASR will release all reserved seats on the Friday before the first day of class each semester. For the spring 2024 semester, all reserved seats will be released on January 12th, 2024. 

Waitlists for spring 2024

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. For spring, the auto enroll process will run for the final time on January 15, 2024 for all regular sessions and 1st half of term classes. The waitlists will be deleted on January 16, 2024.

TIP: To keep a record of who was on the waitlist for a class, and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first.

Spring 2024 final exam room requests

If any instructor in your department is teaching an in-person or blended class and planning to have an in-person final exam, a Final Exam Request form must be filled out to request a classroom to hold the final exam. 

This same form can also be used to inform us of any final exam changes (date/time or alternate seating), with up to five submissions per form. 

The deadline for Spring 2024 for these requests is March 29, 2024. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form 

Spring 2024 classroom assignments

Room assignments for spring 2024 (1243) are available on the Class Schedule.

Please note the following:

• If you notice a class without a room assignment, please notify ocmsched@umn.edu.
• Remind instructors to verify their classroom assignments before the first class, as room assignments are subject to change prior to the start of the term.

Spring 2024 (1243) classroom assignments

Room assignments for spring 2024 (1243) are now available on the Class Schedule. We have about 1% left to assign for Spring 2024. 

Please note the following:

• If you notice a class without a room assignment, please notify ocmsched@umn.edu.
• If you need assistance adding a departmental space to a class, email ocmsched@umn.edu.
• Remind instructors to verify their classroom assignment before the first class, as room assignments are subject to change prior to the start of the term.

Spring 2024 (1243)

Queued registration for spring 2024 begins Tuesday, November 14, 2023. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are correct based on the session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before registration by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through Coursedog.
• All date, day, time, and instruction mode changes should be made before registration to minimize student conflicts and confusion. 

Spring 2024 classroom assignments

Room assignments for spring 2024 (1243) are in progress. If a class does not need a general purpose classroom assignment and you have not yet assigned a departmental space, please notify ocmsched@umn.edu. Please also let us know if you need assistance adding a departmental space. 

We only find general purpose classrooms for classes that have a component type of LEC or DIS with a blank Facility ID in CCS. If the component type is LAB, FWK, IND, or ROT, we will not actively look for a classroom for your class. Additionally, if the Facility ID field is populated, we will not actively look for a classroom for your class. This includes virtual space populations, such as:

• ROOM000TBA (room to be assigned) - the CCS scheduler will be adding a departmental or other room to a class section or meeting pattern.
• NORMREQD (no room required) - no room is required for the class section and/or meeting pattern.
• ONLINEONLY (online only) - the class section or meeting pattern of the class will be conducted completely online, so no classroom is needed.
• REMOTE (remote instruction) - the class section or meeting pattern of the class will be conducted remotely, so no classroom is needed.
• AHC000TBA (AHC room to be assigned) - no GPC is needed.
• LAB000TBA (lab section - specialized room to be assigned) - no GPC is needed.
• NO000PRINT - the class section has the “schedule print” box unchecked.

All room assignments are subject to change prior to the start of term. While this usually only affects a small number of classes, we encourage departments and instructors to verify their classroom assignment before the first class meeting. 

Spring 2024 (1243) scheduling is in progress

CCS is open for the initial build of the spring 2024 (1243) schedule, and closes at the end of the day (11:59 p.m.) on July 5, 2023 to make general-purpose classroom assignments for spring classes. Please make any changes by the end of the day Tuesday, July 5, 2023.

Prior to CCS closing, make sure to do the following:

1. Work with your faculty and instructors to obtain updated information for the term.

2. Update class information using the CCS pages in PeopleSoft:

• Cancel class sections that will not be offered this term.

• Set realistic enrollment limits and requested room capacities (+/- 10% of last year’s enrollments).

• Input instructor information and grade access in CCS.

• Adjust non-standard class meeting times to a standard time.

• Review classes outside of the Regular Session to ensure it is in the appropriate academic session (remember that classes in the extended regular session are typically not eligible for financial aid).

• Indicate the required room characteristics (technology, seating styles, etc.) needed to facilitate teaching and learning by using the room characteristic codes accessible on the meeting pattern page of CCS.

• Email ocmsched@umn.edu to add facility ROOM000TBA or NOROOMREQD to all class meeting patterns that will not require any room assignment, or that will meet in a small office space.

• Use Astra Schedule to assign departmental classrooms and labs directly to class sections.

3. Review the Class Scheduling Distribution Summary Report to assess department/college compliance with the distribution of meeting times (no more than 3% in any standard time block) and distribution of meeting patterns (no more than 50% meeting on Tuesday/Thursday).

• Avoid scheduling class sections in high-demand periods/days.

Making spring 2024 (1243) classes eligible for Freshman Full Year (FRFY) registration

Freshman orientation will soon be underway on the Twin Cities campus. During orientation, incoming freshmen have the ability to register for both fall 2023 and spring 2024 at the same time, if set up correctly.

For students to be able to register for spring 2024 classes, the Freshman Full Year (FRFY) course attribute must be added to the class. This is done in the UM CCS Maintain Sched of Class page on the Basic Data tab, as seen below.

Classes with the attribute are open for registration, but only to students with the “FRFY Freshman Full Year Registration” student group on their record.

If you discover your department missed applying the FRFY attribute to a class, the CCS scheduler should add the attribute in CCS. A daily query identifies those classes with a newly added FRFY attribute, and the requisite stopping them from registering for the class is removed to allow freshmen to register.

Fall 2023 and spring 2024 CCS open

CCS is currently open for fall 2023 and spring 2024 to start making scheduling decisions for the upcoming academic year. CCS will close on March 1, 2023 for fall 2023 to make classroom assignments.