New Office of Classroom Management website

The newly updated Office of Classroom Management (OCM) website launched November 4, 2024. The UX team partnered with OCM to improve the user experience through accessible design and content. The redesigned website aims to help users find the room and scheduling resources they need quickly and efficiently. This update also aligns the OCM website and content more closely with navigability and usability best practices.

The website features Folwell functionality, streamlined navigation, and an improved user interface. While the website design has changed, OCM’s services have not. The most trafficked OCM pages are listed below for your reference: 

• Astra
• Scheduling policies
• Production calendars

All existing links have been redirected, so any bookmarked links to the current OCM website will still be usable.

Review room assignments for fall 2023 (1239)

While OCM is still working to assign classrooms, most room assignments for fall 2023 are available on the Class Schedule.

• The Office of Classroom Management (OCM) only finds general-purpose classrooms for classes with a blank Facility ID on the UM CCS Maintain Sched of Class page.

• If the Facility ID field is populated (including a virtual space such as ROOM000TBA), OCM is not actively looking for a classroom for your class. 

• Changes to room assignments do not generate automated emails. 

• If you change a classroom assignment, you must notify instructors and students directly.

• Room assignments are subject to change prior to the start of the term.

•  While this usually only impacts a small number of classes, instructors should be encouraged to verify their classroom assignments before the first class meeting.

• If you are planning to cancel any classes for the fall, please do so as soon as you know they will no longer be offered. 

• If students are enrolled:

•  Email the students to let them know the class is being canceled.

•  Contact ocmsched@umn.edu to cancel the class.

• If there are no students enrolled in the class, you can cancel classes directly in CCS.

Fall 2023 classroom scheduling in progress

At this time, we are still working on getting classrooms assigned for fall. However, around 5% of classes still need classrooms. Classroom availability for large lecture halls is very limited. We may not be able to accommodate enrollment capacity increases or meeting pattern changes for certain times of the day. Please check with ocmsched@umn.edu prior to making any large changes.  

As a reminder, OCM only works to find general-purpose classrooms for classes that are lecture or discussion sections with a blank Facility ID in CCS. If a class is typically held in a specific departmentally owned classroom, please assign those classrooms to those classes.

If the Facility ID field is populated, OCM will not actively look for a classroom for your class. This includes populating it with a virtual space, such as:

• ROOM000TBA (room to be assigned) - the CCS scheduler will be adding a departmental or other room to a class section or meeting pattern.

• NORMREQD (no room required) - no room is required for the class section and/or meeting pattern.

• ONLINEONLY (online only) - the class section or meeting pattern of the class will be conducted completely online, so no classroom is needed.

• REMOTE (remote instruction) - the class section or meeting pattern of the class will be conducted remotely, so no classroom is needed.

• AHC000TBA (AHC room to be assigned) - no GPC is needed.

• LAB000TBA (lab section - room to be assigned) - no GPC is needed.

• NO000PRINT - the class section has the “schedule print” box unchecked.

If a class has one of these virtual rooms assigned and it now needs a classroom instead, please contact ocmsched@umn.edu.

All room assignments are subject to change prior to the start of the term. While this usually affects only a small number of classes, we encourage departments and instructors to verify their classroom assignments before the first class meeting.

Review room assignments for fall (1229)

While OCM is still working to assign classrooms for all classes, most room assignments for fall 2022 are available on the Class Schedule.

• The Office of Classroom Management (OCM) only finds general-purpose classrooms for classes with a blank Facility ID in CCS. If the Facility ID field is populated (including a virtual space such as ROOM000TBA), OCM is not actively looking for a classroom for your class.
• Changes to room assignments do not generate automated emails. If you change a classroom assignment, you must notify instructors and students directly.
• Room assignments are subject to change prior to the start of the term. While this usually only impacts a small number of classes, instructors should be encouraged to verify their classroom assignments before the first class meeting.
• If you are planning to cancel any classes for the fall, please do so as soon as you know they will no longer be offered. If students are enrolled, email the students to let them know and contact ocmsched@umn.edu to cancel the class. If there are no students enrolled in the class, you can cancel classes directly in CCS.

Review room assignments for fall (1229)

While OCM is still working to assign classrooms for all classes, most room assignments for fall 2022 are available on the Class Schedule.

• Review assignments for your department to ensure all classes requiring a general-purpose classroom have been assigned.
• There are some days and times when we do not have classroom space available.
• If you are planning to schedule some classes in departmental space, please notify ocmsched@umn.edu if you need assistance or if it means a general-purpose classroom will become available.

Also, please remind instructors that room assignments are subject to change prior to the start of the term, so they should check the schedule again close to the semester start.

Reserve Capacity seats released January 14 for spring 2022

If you use a reserve capacity for a class, remember ASR will release all reserved seats on the Friday before the first day of class each semester (January 14, 2022 for spring 2022 semester). You can review the guidelines for reserved seats on the OCM website.

OCM is hiring!

OCM is hiring a full time Event & Service Coordinator. Please see the job posting for details.

• https://hr.myu.umn.edu/jobs/ext/344899 (link for external applicants)
• https://hr.myu.umn.edu/jobs/int/344899 (link for internal to UMN applicants)

New process - Fall 2021 opt-in final exams

If a classroom assignment is needed for an in-person or blended class’s final exam, departments need to let OCM know a room is required by filling out the In-Person Final Exams Request form, and we will schedule one for you. Please have this form filled out by October 1, 2021.

The final exam schedule (the date and time for when a final exam is to take place based on when the class was held during the term) is still in place and is available on the One Stop website.

If a change is needed for a final exam, please continue to fill out the Final Exam Change Request form. Both forms can also be found on the Final Exam Information page on the ASR website.

AppleTV pilot project in Appleby Hall classroom

The Office of Classroom Management (OCM), in partnership with the College of Education and Human Development, is pleased to announce an AppleTV pilot project starting during spring semester 2012 in Appleby Hall, Room 3.

AppleTV allows users to stream and project digital content from programs such as YouTube, iTunes, and other web-based, rented, or downloaded video sources, with the emphasis on providing a way to project material from iPads.

The standard functionality
and controls in the classroom will not change, but be supplemented with an additional AppleTV source button at the instructor station. If you are interested in learning more about this pilot, including how to participate, please contact OCM at classrm@umn.edu.