Final exams are beginning this week for spring 2023. The list of final exams and common exams that have been scheduled is available on the Spring 2032 Final Exam and Common Exam Scheduled Rooms spreadsheet.
If you do not see a class on that list and know the class intends to have an in-person final exam, please fill out the Final Exam Request form as soon as possible.
Tuesday, May 2, 2023
Spring 2023 grading due dates
Spring 2023 full semester and second 7-week session grades are due on Monday, May 15, 2023 at 11:59 p.m. A complete list of grading due dates, how-to guides, and policies are available on the ASR website.
May/summer 2023 updates
May session begins on May 15. Please contact ocmsched@umn.edu about May/summer classes if:
- A class with students enrolled needs to be canceled.
- A class does not have a room assignment and needs one.
Waitlist troubleshooting
There are three common reasons why students on the waitlist are not automatically enrolled:
- The Auto Enroll from Waitlist process has not run yet.
- Remember, if you increase the number of seats, OR a student drops from the class leaving a seat available (that has a waitlist with students waiting), the Auto Enroll from Waitlist process will run overnight.
- The student was justifiably not enrolled for a reason, and they received an email as to why they could not be enrolled.
- Wouldn’t it be nice if you could also see that message? Well, you absolutely can! As a CCS scheduler, you have access to the system-generated emails sent to students when the auto-enroll from waitlist process runs for a class.
- These messages are available, per term, on the UM Waitlist Email History page (Records and Enrollment > Term Processing Waitlist > UM Waitlist Email History).
- The “Auto Enroll from Waitlist” checkbox on the class section is NOT checked.
- If this box is unchecked, the Auto Enroll from Waitlist process will NOT run for that section. Instead, the class will look open for any student to enroll, even if there are students sitting on the waitlist.
- CCS schedulers can find this checkbox on the UM CCS Maintain Schedule of Classes page > Enrollment Control tab. The checked box serves the following two functions:
- Triggers the Auto Enroll from Waitlist process if a seat is available.
- Gives priority to students on the waitlist, so open seats are not taken by other students (before Auto Enroll from Waitlist runs).
Review room assignments for fall 2023 (1239)
While OCM is still working to assign classrooms for all classes, most room assignments for fall 2023 are available on the Class Schedule.
- Review assignments for your department to ensure all classes requiring a general-purpose classroom have been assigned.
- There are some days and times when we do not have classroom space available.
- If you are planning to schedule some classes in a departmental space, please notify ocmsched@umn.edu if you need assistance, or if a general-purpose classroom will become available as a result.
Making spring 2024 (1243) classes eligible for Freshman Full Year (FRFY) registration
Freshman orientation will soon be underway on the Twin Cities campus. During orientation, incoming freshmen have the ability to register for both fall 2023 and spring 2024 at the same time, if set up correctly.
For students to be able to register for spring 2024 classes, the Freshman Full Year (FRFY) course attribute must be added to the class. This is done in the UM CCS Maintain Sched of Class page on the Basic Data tab, as seen below.
Classes with the attribute are open for registration, but only to students with the “FRFY Freshman Full Year Registration” student group on their record.
If you discover your department missed applying the FRFY attribute to a class, the CCS scheduler should add the attribute in CCS. A daily query identifies those classes with a newly added FRFY attribute, and the requisite stopping them from registering for the class is removed to allow freshmen to register.
For students to be able to register for spring 2024 classes, the Freshman Full Year (FRFY) course attribute must be added to the class. This is done in the UM CCS Maintain Sched of Class page on the Basic Data tab, as seen below.
If you discover your department missed applying the FRFY attribute to a class, the CCS scheduler should add the attribute in CCS. A daily query identifies those classes with a newly added FRFY attribute, and the requisite stopping them from registering for the class is removed to allow freshmen to register.
CCS user workshops
CCS user workshops will be conducted over Zoom on the second Tuesday of the month from 11:00 to 11:30 a.m. (15-20 minute presentation with time for discussion). A Zoom meeting link and agenda will be added to the calendar event closer to the day of the workshop. Hope to see you there!
Upcoming topics:
May 9 - Classroom Technology
June 13 - Classroom Assignments
To attend a workshop, simply add the class schedule production calendar to your Google calendar. No need to RSVP.
If there is a specific topic you would like discussed in future workshops, please email ocmsched@umn.edu.
System Support guides
On the ASR website, under training and support, you’ll find the following system support resources:
The Faculty Center, Advisor Center, and Student Services Center collapsible folder has guides that are geared toward instructors (and proxies) to help with various class set-up questions, such as How to Enter a Final Grade.
- The PeopleSoft CS- Class Scheduling and Student Records collapsible folder has guides available to help with common business processes in PeopleSoft. You’ll find helpful guides on Program/Plan setup, Service Indicators, CCS (including Combined Sections), and more.
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