April
May
Final exam week is rapidly approaching for spring 2024. The list of final exams and common exams that have been scheduled is available on the Spring 2024 Final Exam and Common Exam Scheduled Rooms spreadsheet.
If you do not see a class on that list and know the class intends to have an in-person final exam, please fill out the final exam request as soon as possible.
Final exams for spring 2024 begin Thursday, May 2. The last day of exams is Wednesday, May 8. Official University final exam schedules are available online.
General purpose classroom hours will be extended on Saturday, May 4, and Sunday, May 5 to meet the needs of students and faculty during finals week. Weekday hours will remain unchanged during finals week. See standard operating hours.
During finals week, weekend classroom and building hours will be adjusted as follows:
After final exams week, we will return to our standard operating hours.
Be sure to carry your U Card with you at all times. Most buildings will require your U Card for exterior building access.
Please contact ocmsched@umn.edu about May/Summer classes if:
At this time, we are still working on getting classrooms assigned for fall, and around 5% of classes still need classrooms. Classroom availability for large lecture halls is very limited. We may not be able to accommodate enrollment capacity increases or meeting pattern changes for certain times of the day. Please check with ocmsched@umn.edu before making any changes.
As a reminder, OCM only works to find general-purpose classrooms for classes that are lecture or discussion sections with a blank Facility ID in CCS. If a class is typically held in a specific departmentally-owned classroom, please assign those classrooms to those classes.
If the Facility ID field is populated, OCM will not actively look for a classroom for your class. This includes populating it with a virtual space, such as:
If a class has one of these virtual rooms assigned and it now needs a classroom, contact ocmsched@umn.edu.
All room assignments are subject to change prior to the start of the term. While this usually affects only a small number of classes, we encourage departments and instructors to verify their classroom assignments before the first class meeting.
Queued registration for fall 2024 begins Thursday, April 11, 2024. To ensure students have the greatest success, please make sure to finalize the following information in the class schedule prior to registration:
If any of the above information needs to be changed after students have registered, email ocmsched@umn.edu to determine if changes may still be made.
The class permission number batch process has already run and created permission numbers for fall 2024 classes. This process only runs once for a semester. What does this mean for newly created class sections? You will need to create permission numbers for those sections. Please follow this guide on how to create permission numbers per class section.
Academic Support Resources (ASR) and Office of Classroom Management (OCM) have an active Request for Proposals (RFP) for the University’s academic room scheduling system to ensure that the tools we use meet the evolving needs of the institution and comply with University policy. Astra is the University’s current academic room scheduling system vendor.
At this point, we have received vendor responses and conducted demos and usability with two finalists, and we have made reference calls to determine a fit with the University's needs. ASR is working with Purchasing, the Office of the General Counsel, and University Information Security to negotiate a contract with our top finalist. More information will be available, including a project timeline, when a contract is signed.
Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.
These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15–20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
If any instructor in your department is teaching an in-person or blended class and planning to have an in-person final exam, a Final Exam Request form must be filled out to request a classroom to hold the final exam.
This same form can also be used to inform us of any final exam changes (date/time or alternate seating), with up to five submissions per form.
The list of already scheduled final exams and common exams is available on the Spring 2024 Final Exam and Common Exam Scheduled Rooms spreadsheet.
The deadline for Spring 2024 for these requests is March 29, 2024.
Please contact ocmsched@umn.edu about May/Summer classes if:
A class does not have a room assignment and needs one.
A variable credit class needs to have a set number of credits for summer 2024
A class with enrollment needs to be canceled.
CCS is currently closed for fall 2024 so classroom assignments can be made by OCM. CCS will re-open on March 29, 2024, for emergent changes before registration begins on April 11, 2024.
This time of year, we see many class updates, including cancellations. Remember, if you cancel a class that is combined with other classes, the date, time, and instructor information will be deleted on all of the class sections in the combination. To avoid this, uncombine the class first, then cancel the class. Follow this guide to delete a combined section class from a combination, before you cancel a combined section class.
Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.
These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
March 12th - Waitlists
April 9th - FRFY (Freshman Full Year) set up
On the ASR website, under Training and Support, you’ll find the following System support resources:
The Faculty Center, Advisor Center, and Student Services Center have guides that are geared towards instructors (and proxies) to help with various class set-up questions, such as How to change a grade in Faculty Center.
The PeopleSoft CS - Class Scheduling and Student Records has guides available to help with various common business processes in PeopleSoft. You’ll find helpful guides on Program/Plan setup, Service Indicators, CCS (including Waitlists), and more.
March
3/1/24 - CCS closes for fall 2024 classroom assignments
3/12/24 - CCS User Workshop - Waitlists
3/29/24 - Final Exam requests due for spring 2024
3/29/24- CCS re-opens for fall 2024 for emergent changes
April
4/9/24 - CCS Workshop - FRFY (Freshman Full Year)
4/11/24 - Fall 2024 (1249) registrations begins
4/11/24 - Fall 2024 waitlist auto-enroll process begins
If any instructor in your department is teaching an in-person or blended class and planning to have an in-person final exam, a Final Exam Request form must be filled out to request a classroom to hold the final exam.
This same form can also be used to inform us of any final exam changes (date/time or alternate seating), with up to five submissions per form.
The list of scheduled final exams and common exams is available on the Spring 2024 Final Exam and Common Exam Scheduled Rooms spreadsheet.
The deadline for Spring 2024 for these requests is March 29, 2024.
Registration opens February 22, 2024, for the May/summer term (1245). Please make your final changes to summer 2024 classes as soon as possible. Changes to classes made after enrollment can negatively impact students.
Course changes should be made and approved in Coursedog, which include:
Class changes should be made in CCS, which include:
Classroom assignments for summer 2024 have been completed and are available on the Class Schedule.
Please contact ocmsched@umn.edu if:
CCS is currently open for fall 2024 for the upcoming academic year. CCS will close on March 1, 2024, for term 1249 so classroom assignments can be made by OCM. For additional class setup guidance, please refer to the Class Setup Guide.
Prior to CCS closing, make sure to do the following:
Email ocmsched@umn.edu to:
It has been 12 years since we implemented Astra back in 2012, and while Astra continues to be a work-horse for our campuses, we have been unable to upgrade in recent years leaving us to operate in an outdated version. Because of this, we are having to explore the marketplace to see if there is a better option for Academic Room Scheduling Software.
We are currently in the middle of the RFP (Request for Proposal) process to find a replacement to our current classroom scheduling system. Vendors have submitted bids, and we are currently reviewing those bids. Our goal is to have a replacement vendor chosen by the end of March 2024.
We will continue to update this community with the progression of this project.
Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.
These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
If you no longer plan to offer a class because of low enrollment, the class needs to be canceled in CCS as soon as possible and before the start of the term. Failure to cancel a class in a timely manner will have negative financial aid and degree progress impacts on students.
Starting Monday, January 8th, ASR will formally review each class cancellation request and follow up with colleges/departments regarding specific concerns. This review includes an individual degree progress and financial aid impact assessment of each student currently enrolled.
For canceling classes with students enrolled, please do the following:
For canceling classes with zero enrollments, no review is required:
If you use a reserve capacity for a class, remember ASR will release all reserved seats on the Friday before the first day of class each semester. For the spring 2024 semester, all reserved seats will be released on January 12th, 2024.
As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. For spring, the auto enroll process will run for the final time on January 15, 2024 for all regular sessions and 1st half of term classes. The waitlists will be deleted on January 16, 2024.
TIP: To keep a record of who was on the waitlist for a class, and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first.
If any instructor in your department is teaching an in-person or blended class and planning to have an in-person final exam, a Final Exam Request form must be filled out to request a classroom to hold the final exam.
This same form can also be used to inform us of any final exam changes (date/time or alternate seating), with up to five submissions per form.
The deadline for Spring 2024 for these requests is March 29, 2024.
CCS will open again on January 5th, 2024 for the May/Summer 2024 (1245) term to make changes to classes before registration begins on February 22, 2024.
Classroom assignments for summer 2024 are available on the Class Schedule. Please review assignments for your department to ensure all classes requiring a general purpose classroom have been assigned.
Note: If you notice a class without a room assignment, notify ocmsched@umn.edu.
CCS is currently open for fall 2024 and spring 2025 to start making scheduling decisions for the upcoming academic year. CCS will close on March 1, 2024 for fall 2024 to make classroom assignments.
Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.
These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion).
To attend a workshop, simply add the class schedule production calendar to your Google Calendar:
A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop.
Upcoming topics
Submit any topic ideas to ocmsched@umn.edu.