CCS user workshops

The Scheduling team provides monthly CCS user workshops in which we connect with the departmental schedulers and review relevant topics. These workshops are held over Zoom on the second Tuesday of the month from 11:00–11:30 a.m. (15–20 minute presentation with time for discussion). 

To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• March 10 - Waitlists
• April 14 - CCS: The basics

If there is an upcoming topic you would like to discuss, please feel free to send your questions/concerns to ocmsched@umn.edu. Also, if there is a topic you would like to discuss in future workshops, please let us know.

CCS user workshops

The Scheduling team provides monthly CCS user workshops in which we connect with the departmental schedulers and review relevant topics. These workshops are held over Zoom on the second Tuesday of the month from 11:00–11:30 a.m. (15–20 minute presentation with time for discussion). 

To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• February 10 - Room Scheduling for classes
• March 10 - Waitlists

Waitlists for spring 2026

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. For spring, the auto enroll process will run for the final time on January 19, 2026 for all regular sessions and 1st half of term classes. The waitlists will be deleted on January 20, 2026.

If you wish to keep a record of who was on the waitlist for a class, and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first.

Waitlists for fall 2025

As a reminder, the auto-enroll from waitlist process will run for the last time the day before a session begins, and waitlists will be deleted the first day of the session.

For fall, the auto-enroll process will run for the final time on September 1, 2025 for all regular sessions and first half of term classes. The waitlists will be deleted on September 2, 2025.

• If you wish to keep a record of who was on the waitlist for a class and in what order, we suggest saving a copy of the list prior to its deletion. 
• If you want the formally waitlisted students to register before other students, add departmental or instructor consent to that class section. Students need to obtain a permission number before they register, and those permissions can be given to the students who were on the waitlist first.

Waitlist troubleshooting

There are three common reasons why students on the waitlist are not automatically enrolled:

1. The Auto Enroll from Waitlist process has not run yet. 
• If you increase the number of seats OR a student drops from the class leaving a seat available (that has a waitlist with students waiting), the Auto Enroll from Waitlist process will run overnight.
2. The student was justifiably not enrolled for a reason, and they received an email as to why they could not be enrolled.
• Those emails to students are available, per term, on the UM Waitlist Email History page (Records and Enrollment > Term Processing Waitlist > UM Waitlist Email History). 
3. The “Auto Enroll from Waitlist” checkbox on the class section is NOT checked.
• If this box is unchecked, the Auto Enroll from Waitlist process will NOT run for that section. Instead, the class will look open for any student to enroll, even if there are students sitting on the waitlist.

Waitlists for spring 2025

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. For spring, the auto enroll process will run for the final time on January 20, 2025 for all regular sessions and 1st half of term classes. The waitlists will be deleted on January 21, 2025.

TIP: To keep a record of who was on the waitlist for a class, and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first.

Waitlists for spring 2025

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. For spring, the auto enroll process will run for the final time on January 20, 2025 for all regular sessions and 1st half of term classes. The waitlists will be deleted on January 21, 2025.

If you wish to keep a record of who was on the waitlist for a class, and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first.

Waitlists for fall 2024

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session.

For fall, the auto enroll process will run for the final time on September 2, 2024 for all regular sessions and 1st half of term classes. The waitlists will be deleted on September 3, 2024.

If you wish to keep a record of who was on the waitlist for a class and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students need to obtain a permission number before they register, and those permissions can be given to the students who were on the waitlist first.

Waitlists for spring 2024

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. For spring, the auto enroll process will run for the final time on January 15, 2024 for all regular sessions and 1st half of term classes. The waitlists will be deleted on January 16, 2024.

TIP: To keep a record of who was on the waitlist for a class, and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first.

Waitlists for fall 2023

As a reminder, the auto enroll from waitlist process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. 

For fall, the auto enroll process will run for the final time on September 4, 2023 for all regular sessions and 1st half of term classes. The waitlists will be deleted on September 5, 2023. 

If you wish to keep a record of who was on the waitlist for a class and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students need to obtain a permission number before they register, and those permissions can be given to the students who were on the waitlist first.

Tip: Waitlist troubleshooting

Ever had an instructor email you asking why a certain student who is sitting on the waitlist didn’t get off the waitlist when there was space available in the class? Commonly, there are two reasons why this happens:

1. The student was justifiably not enrolled for a reason, and they received an email as to why they could not be enrolled. Wouldn’t it be nice if you could also see that message? Well, you absolutely can! As a CCS scheduler, you have access to see the system-generated emails sent to students when the auto-enroll from waitlist process runs for a class.
• These messages are available, per term, on the UM Waitlist Email History page (Records and Enrollment > Term Processing Waitlist > UM Waitlist Email History).
2. The “Auto Enroll from Waitlist” checkbox on the class section is NOT checked. If this box is unchecked, the auto-enroll from waitlist process will NOT run for that section, and instead, the class will look open for any student to enroll, even if there are students sitting on the waitlist.
• CCS schedulers can find this checkbox on the UM CCS Maintain Schedule of Classes page > Enrollment Control tab. The checked box serves the following two functions:
• Triggers the Auto Enroll from Waitlist process if a seat is available.
• Gives priority to students on the waitlist, so open seats are not taken by other students (before Auto Enroll from Waitlist runs).

UM Waitlist Email History page in Peoplesoft

The UM Waitlist Email History page in PeopleSoft allows you to see the system generated messages students are emailed (per term) each time the system tries to auto-enroll the student from a wait list into a class. This page can be helpful when troubleshooting why a student has not been auto-enrolled into the class from the wait list.

You can find this page by going to Records and Enrollment >Term Processing Waitlists> UM Waitlist Email History.

Waitlists for spring 2021

As a reminder, the auto enroll process will run for the last time the day before a session begins, and the waitlists will be deleted the first day of the session. For spring, the auto enroll process will run for the final time on January 18, 2021 for all regular sessions and 1st half of term classes. The waitlists will be deleted on January 19, 2021.

If you or the instructor wish to keep a record of who was on the waitlist for a class, and in what order, we suggest saving a copy of the list prior to its deletion. Also, if you want those formally waitlisted students to be able to register before other students, add departmental or instructor consent to that class section. Students would need to obtain a permission number before they register, and those permissions could be given to the students on the waitlist first. A similar message was sent to instructors.