Auto-enroll from waitlist reminders

Auto-enroll from waitlist stops running for each term/session on a date specified per campus. For the spring 2020 regular session, the last waitlist run for the Twin Cities campus is January 21, 2020.

Filling seats after auto-enroll stops running

After the last auto-enroll run, classes that still have wait lists will typically have an Enrollment Status of “Closed.” This means that the open seats will not automatically fill after an enrolled student has dropped the class. In order to fill these seats, you have two options to choose from based on the method that works best for your department.

Option 1

Give students a permission number to override a closed class using the Closed Class checkbox on the Class Permission page. This option allows you to give permission to wait-listed students, when appropriate. To determine which students need permission, the wait list will be available to you until the end of the add and drop period.

Option 2

On the Enrollment Control tab, uncheck the Auto Enroll from Wait List checkbox, which changes the Enrollment Status to “Open” and allows any student to register for the remaining seat(s) up until instructor approval is required.

Permission number expiration reminder

Permission numbers expire and are deleted at the end of the term/session’s add and drop period. After this time, unused permission numbers will no longer permit students’ enrollment.

Check spring term instructor assignments

You can have a positive impact on your classes when you enter complete and correct instructor information. Entering instructors in CCS gives students access to their online class rosters, Canvas site, and their grade rosters (at the end of the term). Students also benefit from knowing who their instructors will be as they begin the semester.

Css schedulers should please verify the following instructor information for spring (1203) on the UM CSS Maintain Schedule of Classes, Meetings tab:

• Correct instructor
• Accurate instructor role
• Appropriate grading access

Note: all teaching assistants should be entered with a role of "TA." Additionally, undergraduate teaching assistants can not have grade access.

Scheduling Update newsletter frequency reminder

Since December 2019, the Scheduling Update is sent monthly on Wednesdays instead of every other week. We will plan to send the newsletter the second week of each month. If there are important topics that need to be communicated before the newsletter goes out, we will communicate via email.

UPK retirement

The PeopleSoft User Productivity Kit (UPK) help tool, accessed by clicking the "Help" link on PeopleSoft pages, retired on December 29, 2019.

A library of user guides for PeopleSoft Campus Solutions is available on the ASR website to replace the UPK tutorials. The guides, which are housed in Google Drive, document specific processes for staff who use Campus Solutions:

• Scheduling classes
• Updating majors and minors
• Assigning advisors
• Updating student groups
• Posting a transaction

If you have any questions about the new user guides contact the following departments:

• Office of the Registrar at srhelp@umn.edu for questions about student records processes.
• Office of Classroom Management Scheduling team at ocmsoftwarehelp@umn.edu for questions about class scheduling. 
• Student Financials at sfhelp@umn.edu for questions about student financial processes. 

Extended weekend classroom hours during fall finals week

Finals week for fall semester begins Thursday, December 12 with Study Day. The last day of exams is Thursday, December 19. Official University final exam schedules are available online.

• Study days: Thursday, December 12 and Sunday, December 15
  
• Finals exams: Friday, December 13 and Saturday, December 14, and Monday, December 16 through Thursday, December 19

General purpose classroom and computer lab hours will be extended on Saturday 12/14 and Sunday 12/15 to meet the needs of students and faculty during finals week. Weekday hours remain unchanged during finals week (see standard operating hours).

Extended hours

• Saturday, December 14 (final exam day):All general purpose classrooms and computer labs will be open from 7:00 a.m. - 10:00 p.m. to accommodate scheduled and ad hoc student study.

• Sunday, December 15 (study day):All general purpose classrooms and computer labs in weekend buildings will be open from 7:00 a.m. - 10:00 p.m. to accommodate students for official University study days. Buildings will be accessible via UCard; classrooms will be unlocked. Weekend buildings include the following:
  
• East Bank: Bruininks Hall, Folwell Hall, Keller Hall, Nicholson Hall, Rapson Hall
  
• West Bank: Blegen Hall, CSOM, Hanson Hall, Humphrey Center
  
• St. Paul: McNeal Hall, Peters Hall, Ruttan Hall

After final exams week, we will return to our standard operating hours.
NOTE: Building hours may vary from standard classroom hours. Be sure to carry your U Card with you at all times. Some buildings will require your U Card for exterior building access.