Spring 2022 classroom assignments

CCS is still open for spring 2022. Department schedulers may update class information (cancel, add, or change) directly in CCS. For additional help with class setup, please see the class setup guide. We will close CCS on September 30, 2021 for classroom assignments.

Queued registration for spring 2022 begins Thursday, November 9, 2021. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are set to the most reflective session. For reference, view session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through ECAS.
• All date, day, time, and instruction mode changes should be made before students register to make sure to minimize student conflicts and confusion.

PeopleSoft Campus Solutions user guides

A list of PeopleSoft Campus Solutions user guides can be found on the Academic Support Resources (ASR) website. These guides are often step by step guides to help with common business processes. If you need help remembering the path to a Campus Solution’s page, the Campus Solutions Navigation Guide is also available.

2022/2023 Production calendar

The 2022-23 production calendar is now available.

Online CCS training

Academic Support Resources staff are working to update the current Collaborative Class Scheduling (CCS) training from instructor-led to an online, asynchronous Canvas course. The new CCS training course will continue to provide staff with initial training on how to make updates to classes. SDI will remain a prerequisite for CCS training.

Staff with existing CCS access will not need to take the new course. We expect to release the new online CCS training course in the coming months.

Fall 2021 general purpose classroom assignments

We have assigned the majority of fall 2021 classes into General Purpose classrooms (GPCs) as needed. We are still working on getting every class assigned into a classroom, and space is becoming tight around campus, especially from 9:00 a.m. - 2:00 p.m. on Mondays - Thursdays. If you have departmental classroom space available, please consider using that space for your department's classes. We may be reaching out to you with this specific request.

Review Room assignments

While OCM is still working to assign classrooms, you can review room assignments for fall 2021 on the Class Schedule. Students have recently been sent a message to look at their schedules and make decisions based on classrooms being assigned.

Please notify ocmsched@umn.edu if you need assistance.

Canceling classes for fall 2021 with zero and low enrollments

If you do not plan to offer a class, the class needs to be cancelled in CCS as soon as possible and before the start of the term. Failure to cancel a class has a direct impact on students. Please do not try to do workarounds to hide the class from the schedule.

For classes with low enrollment to be cancelled, please do the following:

• Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS
• Notify enrolled students directly to offer alternative options before requesting a class cancellation
• Email ocmsched@umn.edu to process your cancellation
• **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures

For classes with zero enrollments to be cancelled:

• Change the Class Status to “Cancelled Section” on the Enrollment Control panel of CCS
• Save

Fall 2021 opt-in final exams

We are changing how we schedule final exams this fall with an opt-in model. We tried this process last spring and found it to be successful. Historically, we automatically scheduled finals in classrooms for all in-person classes, but we found that those classrooms were not highly utilized.

We are still working on the logistics of the process. However, for fall 2021, if a final exam is being held for an in-person or blended class, and a classroom is needed to hold the exam, you’ll need to let us know and we will schedule one for you. A form is being created for this purpose and will be available before the start of the semester.

The final exam schedule (the date and time for when a final exam is to take place based on when the class was held during the term) will still be in place and is available on the One Stop website.