Tip: Waitlist troubleshooting

Ever had an instructor email you asking why a certain student who is sitting on the waitlist didn’t get off the waitlist when there was space available in the class? Commonly, there are two reasons why this happens:

1. The student was justifiably not enrolled for a reason, and they received an email as to why they could not be enrolled. Wouldn’t it be nice if you could also see that message? Well, you absolutely can! As a CCS scheduler, you have access to see the system-generated emails sent to students when the auto-enroll from waitlist process runs for a class.
• These messages are available, per term, on the UM Waitlist Email History page (Records and Enrollment > Term Processing Waitlist > UM Waitlist Email History).
2. The “Auto Enroll from Waitlist” checkbox on the class section is NOT checked. If this box is unchecked, the auto-enroll from waitlist process will NOT run for that section, and instead, the class will look open for any student to enroll, even if there are students sitting on the waitlist.
• CCS schedulers can find this checkbox on the UM CCS Maintain Schedule of Classes page > Enrollment Control tab. The checked box serves the following two functions:
• Triggers the Auto Enroll from Waitlist process if a seat is available.
• Gives priority to students on the waitlist, so open seats are not taken by other students (before Auto Enroll from Waitlist runs).

System support guides

On the ASR website, under training and support, you’ll find system support resources.

The Faculty Center, Advisor Center, and Student Services Center collapsible folder has guides that are geared towards instructors (and proxies) to help with various class set-up questions, such as How to Enter Final Grades.

The PeopleSoft CS- Class Scheduling and Student Records collapsible folder has a variety of guides available to help with various common business processes in PeopleSoft. You’ll find helpful guides on Program/Plan setup, Service Indicators, CCS (including Combined Sections), and more.

Review room assignments for fall (1229)

While OCM is still working to assign classrooms for all classes, most room assignments for fall 2022 are available on the Class Schedule.

• Review assignments for your department to ensure all classes requiring a general-purpose classroom have been assigned.
• There are some days and times when we do not have classroom space available.
• If you are planning to schedule some classes in departmental space, please notify ocmsched@umn.edu if you need assistance or if it means a general-purpose classroom will become available.

Also, please remind instructors that room assignments are subject to change prior to the start of the term, so they should check the schedule again close to the semester start.

Spring 2022 final exams

Final exams begin next week. The list of in-person final exams and common exams that have been scheduled in classrooms is available on the Spring 2022 Final Exam and Common Exam Scheduled Rooms spreadsheet.

If you have any questions, contact ocmsched@umn.edu.

Classroom hours during finals week (spring 2022)

Final exams for spring 2022 begin Thursday, May 5. The last day of exams is Wednesday, May 11. Official University final exam schedules are available online.

• Final exam dates: Thursday, May 5 - Saturday, May 7, and Monday, May 9 - Wednesday, May 11.
• Study Day: Sunday, May 8.

General purpose classroom hours will be extended on Saturday, May 7 and Sunday, May 8 to meet the needs of students and faculty during finals week. Weekday hours remain unchanged during finals week (see standard operating hours).

During finals week, May 5-11, classroom and building hours will be adjusted as follows:

• Saturday, May 7 (Final Exam Date): All general purpose classrooms will be open 7:00 a.m. - 10:00 p.m.
• Sunday, May 8 (Study Day): All general purpose classrooms in weekend buildings will be open from 7:00 a.m. - 10:00 p.m. Weekend buildings include:
• East Bank: Bruininks Hall, Folwell Hall, Keller Hall, Nicholson Hall, Rapson Hall
• West Bank: Blegen Hall, CSOM, Hanson Hall, Humphrey Center
• St. Paul: McNeal Hall, Peters Hall, Ruttan Hall
• Weekday hours will remain unchanged.

After final exams week, we will return to our standard operating hours.

NOTE: Building hours may vary from standard classroom hours. Be sure to carry your U Card with you at all times. Most buildings will require your U Card for exterior building access.

Fall 2022 classroom scheduling in progress

At this time, we are still working on getting classrooms assigned for fall, however, around 2% still need classrooms.

As a reminder, OCM only works to find general-purpose classrooms for classes that are non-lab sections with a blank Facility ID in CCS. If the Facility ID field is populated, OCM will not actively look for a classroom for your class. This includes being populated with a virtual space, such as:

• ROOM000TBA (room to be assigned) - the CCS scheduler will be adding a departmental or other room to a class section or meeting pattern.
• NORMREQD (no room required) - no room is required for the class section and/or meeting pattern.
• ONLINEONLY (online only) - the class section or meeting pattern of the class will be conducted completely online, so no classroom is needed.
• REMOTE (remote instruction) - the class section or meeting pattern of the class will be conducted remotely, so no classroom is needed.
• AHC000TBA (AHC room to be assigned) - no GPC is needed.
• LAB000TBA (lab section - room to be assigned) - no GPC is needed.
• NO000PRINT - the class section has the “schedule print” box unchecked.

If a class has one of these virtual rooms assigned and it now needs a classroom instead, please contact ocmsched@umn.edu.

All room assignments are subject to change prior to the start of the term. While this usually only affects a small number of classes, we encourage departments and instructors to verify their classroom assignments before the first class meeting.

Spring 2022 final exams

Final exam week is rapidly approaching for spring 2022. The list of final exams and common exams that have been scheduled is available on the Spring 2022 Final Exam and Common Exam Scheduled Rooms spreadsheet.

If you do not see a class on that list and know the class is intending to have an in-person final exam, please fill out the In-Person Final Exam Request form as soon as possible.

If a change is needed to a final exam, please continue to fill out the Final Exam Change Request form.