Coursedog change to go live date

Coursedog will now launch at the end of August 2023, instead of its originally planned launch date of June 2023, to ensure the highest possible system quality for University faculty and staff at go-live.

As part of the implementation, there was already a planned freeze/frost period where entering data into either ECAS or PCAS will no longer be possible. With the timeline adjustment, this period will now begin on May 5, 2023. Please plan to submit all fall 2023 program and course proposals prior to May 5. We recommend submitting proposals no later than April 21, 2023 to allow for time to ask for clarification or make edits.

To ease the transition to this new product, please do not enter or approve proposals dated after fall 2023 in ECAS or PCAS. Spring 2024 and beyond course updates should be entered into Coursedog after go-live.

Note: This will impact when topics titles can be entered and approved for the spring 2024 semester. You’ll want to make sure you have the topics data you need ready to go and enter when Coursedog goes live in August 2023.

Final exam requests for spring 2023 due March 3

If an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom to conduct the final exam. This same form can be used to inform us of any changes, such as date/time or alternate seating, that need to be made to a final exam as well. You can submit up to five classroom/change requests per submission.

The deadline to submit these requests for spring 2023 is March 3, 2023.

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

May/summer 2023

Please contact ocmsched@umn.edu about May/Summer classes if:

• A class does not have a room assignment and needs one.
• A variable credit class needs to have a set number of credits for summer 2023.
• A class with enrollment needs to be canceled.

Fall 2023 classroom scheduling in progress

CCS is currently closed for fall 2023 for the upcoming academic year. CCS will re-open on March 31, 2023 for emergent changes before registration begins on April 13, 2023.

Class Schedule Summary report: New search field

The class schedule summary report allows you to see all classes that rolled forward from a previous like term (e.g. fall to fall or spring to spring). This report has class section information for each scheduled class, which makes it especially useful for schedulers. Because schedulers can review it following the roll forward, the report can help them make decisions about what should and should not be offered for an upcoming semester.

Previously, you would run this report by entering the term and institution, then either Subject or Acad Org. Now, you’ll also be able to run this report by an academic group (college) or instructor per term.

To find this report:

1. Go to MyU > Key Links > Reporting Center > Student Services > Course Scheduling > Class Schedule Summary.
2. Use the blue “i” icon next to the report link for additional information.

CCS user Workshops

CCS user workshops will be conducted over Zoom on the second Tuesday of the month from 11:00 to 11:30 a.m. (15-20 minute presentation with time for discussion). A Zoom meeting link and agenda will be added to the calendar event closer to the day of the workshop. Hope to see you there!

Upcoming topics:

• March 14 - Downstream effect of some CCS fields
• April - Reserved Capacity

To attend a workshop, simply add the class schedule production calendar to your Google calendar. No need to RSVP.

• Add to U of M Google calendar
• Add to general Google calendar

If there is a specific topic you would like discussed in future workshops, please email ocmsched@umn.edu.

Final exam requests for spring 2023

If an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom to conduct the final exam. This same form can be used to inform us of any changes (date/time or alternate seating) that need to be made to a final exam as well. You can submit up to five classroom/change requests per submission.

The deadline to submit these requests for spring 2023 is March 3, 2023.

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form