Undergraduate Curricular Hub

The Office of Undergraduate Education (OUE) is thrilled to share the new Undergraduate Curricular Hub as a resource for faculty and staff on our campus. The Curricular Hub provides information and guidance in support of those responsible for managing curriculum at the department and college levels. Please email oue@umn.edu with any questions or content suggestions for the Hub. 

CCS user workshops

The Scheduling team is conducting monthly user workshops. These workshops allow us to connect with our users and review topics relevant to our departmental schedulers.

These workshops will be conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion). To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• October 10 - Behind the scenes of CCS
• November 14 - Class Permissions
• December 12 - Grades and Instructors

If there is a topic you would like to discuss, or if you have questions or concerns, please email ocmsched@umn.edu. 

HEPA filter placement for fall 2023

The FM (Facilities Management) department uses strategies for HVAC (Heating, Ventilation, and Air Condition) systems to maintain a comfortable and healthy indoor building environment. FM partnered with the Department of Health, Safety, and Risk Management (HSRM) and evaluated all Office of Classroom Management assigned spaces to determine where HEPA filters will be placed for fall 2023. Visit the Facilities Management (FM) Safe Campus Support website for more information.

Search for a list of classrooms by visiting UMN Building Classroom Portable Air Filtration Unit Locations. If the room you are searching for is not listed, it does not require a portable air filtration unit because it met CDC and ASHRAE (American Society of Heating, Refrigerating, and Air-Conditioning Engineers) issued guidance for operating HVAC systems.

Please email Heath, Safety and Risk Management for help answering your HEPA filter questions at hsrm@umn.edu. A subject matter expert will get back to you soon.

Fall 2023 final exams

If an in-person or blended class is planning to have an in-person final exam, the Final Exam Request form must be filled out to request a classroom. This same form can also be used to inform us of any final exam changes (date/time or alternate seating). You can submit up to five classroom/change requests per submission.

The list of final exams and common exams that have already been scheduled is available on the Fall 2023 Final Exam and Common Exam Scheduled Rooms spreadsheet.

The deadline to submit these requests for fall 2023 is November 10, 2023. 

• Final exam information
• Final exam schedule
• How to use the Final Exam Request form

Spring 2024 (1243)

Collaborative Class Scheduling (CCS) is open for spring 2024 class changes. Queued registration for spring 2024 begins Tuesday, November 14, 2023. To ensure the greatest success for students, please make sure to finalize the following information in the class schedule prior to registration:

• Confirm session dates are set to the correct session. For reference, view session dates by term.
• If choosing a set number of credits for a variable credit class, make those changes before students register by emailing ocmsched@umn.edu.
• Confirm grading basis. If changes need to be made, submit changes through Coursedog.
• All date, day, time, and instruction mode changes should be made before students register to minimize student conflicts and confusion. 

Fall 2023 (1239) general purpose classroom assignments

We have assigned all fall 2023 classes into general purpose classrooms (GPC). Please review room assignments for fall 2023 and encourage instructors to view room assignments on the Class Schedule. Instructors may also view GPC capacities and room layouts on OCM’s Room Search.

Please notify ocmsched@umn.edu if you need assistance with any room change requests.

Canceling classes for fall 2023 with zero and low enrollments

If you no longer plan to offer a class because of low enrollment, the class needs to be canceled in CCS as soon as possible and before the start of the term. Failure to cancel a class in a timely manner will have negative financial aid and degree progress impacts on students. 

Starting Monday, August 28, ASR will formally review each class cancellation request and follow up with departments regarding specific concerns. This review includes an individual degree progress and financial aid impact assessment of each student currently enrolled. 

For canceling classes with students enrolled, please do the following:

1. Change the Class Status to “Stop Further Enrollment” on the Enrollment Control panel of CCS.
2. Notify enrolled students directly of class cancellation, and offer alternative options before requesting the class to be canceled.
3. Email ocmsched@umn.edu to process your cancellation.
1. **If your college requires collegiate approval for cancellation with low enrollment, also refer to your college procedures.

For canceling classes with zero enrollments, no review is required:

1. Change the Class Status to “Canceled Section” on the Enrollment Control panel of CCS
2. Click Save