Room Scheduling RFP

Academic Support Resources (ASR) and Office of Classroom Management (OCM) have an active Request for Proposals (RFP) for the University’s academic room scheduling system to ensure that the tools we use meet the evolving needs of the institution and comply with University policy. Astra is the University’s current academic room scheduling system vendor.

At this point, we have received vendor responses and conducted demos and usability with two finalists, and we have made reference calls to determine a fit with the University's needs. ASR is working with Purchasing, the Office of the General Counsel, and University Information Security to negotiate a contract with our top finalist. More information will be available, including a project timeline, when a contract is signed. 

CCS user workshops

Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.

These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15–20 minute presentation with time for discussion). 

To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar
• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• April 9th - FRFY (Freshman Full Year) set up
• May 14th - Coursedog and CCS

Final exam requests for Spring 2024 are due March 29th

If any instructor in your department is teaching an in-person or blended class and planning to have an in-person final exam, a Final Exam Request form must be filled out to request a classroom to hold the final exam. 

This same form can also be used to inform us of any final exam changes (date/time or alternate seating), with up to five submissions per form. 

The list of already scheduled final exams and common exams is available on the Spring 2024 Final Exam and Common Exam Scheduled Rooms spreadsheet.

The deadline for Spring 2024 for these requests is March 29, 2024. 

• Final exam information

• Final exam schedule

• How to use the Final Exam Request form

May/Summer 2024 updates

Please contact ocmsched@umn.edu about May/Summer classes if:

• A class does not have a room assignment and needs one.

• A variable credit class needs to have a set number of credits for summer 2024

• A class with enrollment needs to be canceled.

Fall 2024 (1249) scheduling in progress

CCS is currently closed for fall 2024 so classroom assignments can be made by OCM. CCS will re-open on March 29, 2024, for emergent changes before registration begins on April 11, 2024.

Tip: Deleting Combined Sections

This time of year, we see many class updates, including cancellations. Remember, if you cancel a class that is combined with other classes, the date, time, and instructor information will be deleted on all of the class sections in the combination. To avoid this, uncombine the class first, then cancel the class. Follow this guide to delete a combined section class from a combination, before you cancel a combined section class.

CCS user workshops

Please join us for our monthly CCS user workshops. These workshops allow us to connect with our departmental schedulers and review relevant topics.

These workshops are conducted over Zoom on the second Tuesday of the month from 11:00-11:30 a.m. (15-20 minute presentation with time for discussion). 

To attend a workshop, simply add the class schedule production calendar to your Google Calendar:

• Add to U of M Google calendar

• Add to general Google calendar

A Zoom meeting link and materials will be added to the calendar event closer to the day of the workshop. 

Upcoming topics

• March 12th - Waitlists

• April 9th - FRFY (Freshman Full Year) set up